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Trouble with IncludeText and RD to assemble docs into one large fi
I have a 200-page doc that has had numerous formatting problems as I've been
creating it. (It's less than 6MB, FYI.) I thought I would try to break the 15 chapters of this doc into 15 separate (and hopefully more manageable) files. I created a Front Matter & TOC doc from which I thought I could import my 15 chapters. However, numerous problems have resulted, whether I try INCLUDETEXT or RD. If anyone has any insight as to the issues described below, please let me know. Or should I stop trying to make IncludeText or RD work and move on to some other idea? Thanks for any insights any of you may have on the following! Lori Problem 1. Headings: In the original large document, I used outline numbering for each chapter header and the subheaders. Although the template headings (in my Front Matter & TOC doc) indicate that Heading 1 is still level 1, Heading 2 is still level 2, etc., when I INCLUDETEXT my chapters, I lose the outline numbering. No numbering whatsoever. If I try to use the RD field instead of IncludeText, I get the numbers, but they never increment from chapter to chapter, so that chapter 1 says (for example) "1. Introduction" and chapter 2 says "1. Using the System," instead of "2. Using the System." Bear in mind that when I split the chapters into separate docs, because I was using outline numbering on the headers, naturally each chapter's Heading 1 became 1. Heading Name. I thought this would update somehow when I imported the chapters into my larger doc. Did I forget to do something? For both types of fields, I've tried using preserve formatting, don't preserve formatting, etc. - whatever I try, it doesn't seem to remedy the problem. 2. Footers & headers: These are inconsistent. Like, even footers worked, but not the odd footers. I tried to remedy this in the first imported chapter by making sure to set them up the way I wanted them, with no "Link to Previous," but that didn't help either. 3. TOC Page numbering (using the "U" option): For chapters 1-8, the entries display just the page number. Then suddenly on chapters 9-15, I get the chapter number and page number, for example "9-1". Not a clue how this is happening. I'm not sure during which permutation I noticed this, but it's a mystery, seeing as I didn't make any changes in my docs or TOC. |
#2
Posted to microsoft.public.word.newusers
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Trouble with IncludeText and RD to assemble docs into one large fi
Figured out #3. Some of the chapters had Page # Format = include chapter #.
"LAS in STL" wrote: I have a 200-page doc that has had numerous formatting problems as I've been creating it. (It's less than 6MB, FYI.) I thought I would try to break the 15 chapters of this doc into 15 separate (and hopefully more manageable) files. I created a Front Matter & TOC doc from which I thought I could import my 15 chapters. However, numerous problems have resulted, whether I try INCLUDETEXT or RD. If anyone has any insight as to the issues described below, please let me know. Or should I stop trying to make IncludeText or RD work and move on to some other idea? Thanks for any insights any of you may have on the following! Lori Problem 1. Headings: In the original large document, I used outline numbering for each chapter header and the subheaders. Although the template headings (in my Front Matter & TOC doc) indicate that Heading 1 is still level 1, Heading 2 is still level 2, etc., when I INCLUDETEXT my chapters, I lose the outline numbering. No numbering whatsoever. If I try to use the RD field instead of IncludeText, I get the numbers, but they never increment from chapter to chapter, so that chapter 1 says (for example) "1. Introduction" and chapter 2 says "1. Using the System," instead of "2. Using the System." Bear in mind that when I split the chapters into separate docs, because I was using outline numbering on the headers, naturally each chapter's Heading 1 became 1. Heading Name. I thought this would update somehow when I imported the chapters into my larger doc. Did I forget to do something? For both types of fields, I've tried using preserve formatting, don't preserve formatting, etc. - whatever I try, it doesn't seem to remedy the problem. 2. Footers & headers: These are inconsistent. Like, even footers worked, but not the odd footers. I tried to remedy this in the first imported chapter by making sure to set them up the way I wanted them, with no "Link to Previous," but that didn't help either. 3. TOC Page numbering (using the "U" option): For chapters 1-8, the entries display just the page number. Then suddenly on chapters 9-15, I get the chapter number and page number, for example "9-1". Not a clue how this is happening. I'm not sure during which permutation I noticed this, but it's a mystery, seeing as I didn't make any changes in my docs or TOC. |
#3
Posted to microsoft.public.word.newusers
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Trouble with IncludeText and RD to assemble docs into one larg
Lori:
Word should be able to handle a 200 page document of 6 Mb with no problems. Any formatting problems you're experiencing probably don't have to do with the page count or file size. If you want to reduce file size, you might consider linking any images, rather than embedding them. If you've decided to split your document into separate chapter files, you do not need to reassemble them to create a TOC or index. Just use the RD fields in the Front matter document and the Index document. Using this approach, you lose the ability to do global replacements and to cross-reference between chapters automatically (unless you use third-party macros). You must restart each chapter at the correct number manually to get the correct outline numbering. You must set the correct first, even, and odd header and footer in each document. It may help to use STYLEREF and DocumentProperty fields in the header and footer so you can store a standard set of headers and footers in your underlying template autotext, and not have to recreate them over and over in each document. Bear -- Windows XP, Word 2000 |
#4
Posted to microsoft.public.word.newusers
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Trouble with IncludeText and RD to assemble docs into one larg
Thanks very much for clarifying for me!
"Bear" wrote: Lori: Word should be able to handle a 200 page document of 6 Mb with no problems. Any formatting problems you're experiencing probably don't have to do with the page count or file size. If you want to reduce file size, you might consider linking any images, rather than embedding them. If you've decided to split your document into separate chapter files, you do not need to reassemble them to create a TOC or index. Just use the RD fields in the Front matter document and the Index document. Using this approach, you lose the ability to do global replacements and to cross-reference between chapters automatically (unless you use third-party macros). You must restart each chapter at the correct number manually to get the correct outline numbering. You must set the correct first, even, and odd header and footer in each document. It may help to use STYLEREF and DocumentProperty fields in the header and footer so you can store a standard set of headers and footers in your underlying template autotext, and not have to recreate them over and over in each document. Bear -- Windows XP, Word 2000 |
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