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Conditional Formula in Word?
I have a table in word form and I'd like to enter the contents of a
particular cell into one of two other cells depending on whether an "X" has been entered in one of another two cells. Basically, there are two possible destination cells (A12 or B12). In Excel, I would have put IF(J1="X",L6,"") into A12, and IF(K1="X",L6,"") into B12 In other words, the user of the form will enter an X into either J1 or K1. If the X is entered in J1 then I want the contents of L6 to be placed into A12. If the X is entered in K1 then I want the contents of L6 to be placed into B12. I tried the same formula as I would have used in Excel but it didn't work. Can this be done in word?? Many thanks |
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#2
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Conditional Formula in Word?
Hi Mercedes,
Yes, it can be done, but not with cell addressing like you'd use in Excel. That's because you're wanting to test a character and Word's table formulae only work with ordinary numbers (not even dates). Since you're using a form, I take it that you're also using formfields. In that case, set the formfields up with appropriate bookmarks and the 'calculate on exit' property. Then use formula fields to test the bookmarks and output the appropriate values. For more information on cell referencing, formulae and calculations in Word, check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Mercedes.K" wrote in message ... I have a table in word form and I'd like to enter the contents of a particular cell into one of two other cells depending on whether an "X" has been entered in one of another two cells. Basically, there are two possible destination cells (A12 or B12). In Excel, I would have put IF(J1="X",L6,"") into A12, and IF(K1="X",L6,"") into B12 In other words, the user of the form will enter an X into either J1 or K1. If the X is entered in J1 then I want the contents of L6 to be placed into A12. If the X is entered in K1 then I want the contents of L6 to be placed into B12. I tried the same formula as I would have used in Excel but it didn't work. Can this be done in word?? Many thanks |
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#3
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Conditional Formula in Word?
Okay, I bookmarked the formfields in the two cells in which the user should
place an X as bkX1 and bkX2 and in the destination cells I tried your suggestion of: {IF{BkMrk}= "True Text" "BkMrk is True Text" "BkMrk is not True Text"} Translated for my case, it turned out like so: {IF{bkX1}= X L9 } and returned nothing. I then tried entering it through the INSERT FIELD option using the IF Field name and using the =(Formula) but still nothing. Using the =(Formula) option returned L9 when I put an X in the origin cell rather than returning the contents of cell L9. Moreover, each time I go back to it, I have a \* MERGEFORMAT tagged onto the end. Now it looks like this: IF bkX1 = X L9 0 \* MERGEFORMAT \* MERGEFORMAT \* MERGEFORMAT I know I probably have the syntax all wrong¦ Im no good with formulas in word! Can you tell me what Im doing wrong?? Thanks so much. "macropod" wrote: Hi Mercedes, Yes, it can be done, but not with cell addressing like you'd use in Excel. That's because you're wanting to test a character and Word's table formulae only work with ordinary numbers (not even dates). Since you're using a form, I take it that you're also using formfields. In that case, set the formfields up with appropriate bookmarks and the 'calculate on exit' property. Then use formula fields to test the bookmarks and output the appropriate values. For more information on cell referencing, formulae and calculations in Word, check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Mercedes.K" wrote in message ... I have a table in word form and I'd like to enter the contents of a particular cell into one of two other cells depending on whether an "X" has been entered in one of another two cells. Basically, there are two possible destination cells (A12 or B12). In Excel, I would have put IF(J1="X",L6,"") into A12, and IF(K1="X",L6,"") into B12 In other words, the user of the form will enter an X into either J1 or K1. If the X is entered in J1 then I want the contents of L6 to be placed into A12. If the X is entered in K1 then I want the contents of L6 to be placed into B12. I tried the same formula as I would have used in Excel but it didn't work. Can this be done in word?? Many thanks |
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#4
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Conditional Formula in Word?
Hi Mercedes,
Assuming cell L9 holds a number, code the field as: {IF{bkX1}= "X" {=L9}} where all the field braces (ie '{ }') are created in pairs via Ctrl-F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Mercedes.K" wrote in message ... Okay, I bookmarked the formfields in the two cells in which the user should place an X as bkX1 and bkX2 and in the destination cells I tried your suggestion of: {IF{BkMrk}= "True Text" "BkMrk is True Text" "BkMrk is not True Text"} Translated for my case, it turned out like so: {IF{bkX1}= X L9 } and returned nothing. I then tried entering it through the INSERT FIELD option using the IF Field name and using the =(Formula) but still nothing. Using the =(Formula) option returned L9 when I put an X in the origin cell rather than returning the contents of cell L9. Moreover, each time I go back to it, I have a \* MERGEFORMAT tagged onto the end. Now it looks like this: IF bkX1 = X L9 0 \* MERGEFORMAT \* MERGEFORMAT \* MERGEFORMAT I know I probably have the syntax all wrong¦ Im no good with formulas in word! Can you tell me what Im doing wrong?? Thanks so much. "macropod" wrote: Hi Mercedes, Yes, it can be done, but not with cell addressing like you'd use in Excel. That's because you're wanting to test a character and Word's table formulae only work with ordinary numbers (not even dates). Since you're using a form, I take it that you're also using formfields. In that case, set the formfields up with appropriate bookmarks and the 'calculate on exit' property. Then use formula fields to test the bookmarks and output the appropriate values. For more information on cell referencing, formulae and calculations in Word, check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Mercedes.K" wrote in message ... I have a table in word form and I'd like to enter the contents of a particular cell into one of two other cells depending on whether an "X" has been entered in one of another two cells. Basically, there are two possible destination cells (A12 or B12). In Excel, I would have put IF(J1="X",L6,"") into A12, and IF(K1="X",L6,"") into B12 In other words, the user of the form will enter an X into either J1 or K1. If the X is entered in J1 then I want the contents of L6 to be placed into A12. If the X is entered in K1 then I want the contents of L6 to be placed into B12. I tried the same formula as I would have used in Excel but it didn't work. Can this be done in word?? Many thanks |
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#5
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Conditional Formula in Word?
In addition to what macropod has said, note that it is not necessary to
apply a bookmark manually to form fields; they all have built-in bookmarks (which work much better than manually applied ones). In the Form Field Options dialog, you'll see the bookmark name, which you can change to anything you like. Possibly this is what you have already done, but your statement that you "bookmarked the formfields" led me to suspect that you might have used Insert | Bookmark instead. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Mercedes.K" wrote in message ... Okay, I bookmarked the formfields in the two cells in which the user should place an X as bkX1 and bkX2 and in the destination cells I tried your suggestion of: {IF{BkMrk}= "True Text" "BkMrk is True Text" "BkMrk is not True Text"} Translated for my case, it turned out like so: {IF{bkX1}= X L9 } and returned nothing. I then tried entering it through the INSERT FIELD option using the IF Field name and using the =(Formula) but still nothing. Using the =(Formula) option returned L9 when I put an X in the origin cell rather than returning the contents of cell L9. Moreover, each time I go back to it, I have a \* MERGEFORMAT tagged onto the end. Now it looks like this: IF bkX1 = X L9 0 \* MERGEFORMAT \* MERGEFORMAT \* MERGEFORMAT I know I probably have the syntax all wrong¦ Im no good with formulas in word! Can you tell me what Im doing wrong?? Thanks so much. "macropod" wrote: Hi Mercedes, Yes, it can be done, but not with cell addressing like you'd use in Excel. That's because you're wanting to test a character and Word's table formulae only work with ordinary numbers (not even dates). Since you're using a form, I take it that you're also using formfields. In that case, set the formfields up with appropriate bookmarks and the 'calculate on exit' property. Then use formula fields to test the bookmarks and output the appropriate values. For more information on cell referencing, formulae and calculations in Word, check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Mercedes.K" wrote in message ... I have a table in word form and I'd like to enter the contents of a particular cell into one of two other cells depending on whether an "X" has been entered in one of another two cells. Basically, there are two possible destination cells (A12 or B12). In Excel, I would have put IF(J1="X",L6,"") into A12, and IF(K1="X",L6,"") into B12 In other words, the user of the form will enter an X into either J1 or K1. If the X is entered in J1 then I want the contents of L6 to be placed into A12. If the X is entered in K1 then I want the contents of L6 to be placed into B12. I tried the same formula as I would have used in Excel but it didn't work. Can this be done in word?? Many thanks |
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#6
Posted to microsoft.public.word.docmanagement
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Conditional Formula in Word?
Thank you so VERY much. Truly appreciated.
"macropod" wrote: Hi Mercedes, Assuming cell L9 holds a number, code the field as: {IF{bkX1}= "X" {=L9}} where all the field braces (ie '{ }') are created in pairs via Ctrl-F9. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Mercedes.K" wrote in message ... Okay, I bookmarked the formfields in the two cells in which the user should place an X as bkX1 and bkX2 and in the destination cells I tried your suggestion of: {IF{BkMrk}= "True Text" "BkMrk is True Text" "BkMrk is not True Text"} Translated for my case, it turned out like so: {IF{bkX1}= X L9 } and returned nothing. I then tried entering it through the INSERT FIELD option using the IF Field name and using the =(Formula) but still nothing. Using the =(Formula) option returned L9 when I put an X in the origin cell rather than returning the contents of cell L9. Moreover, each time I go back to it, I have a \* MERGEFORMAT tagged onto the end. Now it looks like this: IF bkX1 = X L9 0 \* MERGEFORMAT \* MERGEFORMAT \* MERGEFORMAT I know I probably have the syntax all wrong¦ Im no good with formulas in word! Can you tell me what Im doing wrong?? Thanks so much. "macropod" wrote: Hi Mercedes, Yes, it can be done, but not with cell addressing like you'd use in Excel. That's because you're wanting to test a character and Word's table formulae only work with ordinary numbers (not even dates). Since you're using a form, I take it that you're also using formfields. In that case, set the formfields up with appropriate bookmarks and the 'calculate on exit' property. Then use formula fields to test the bookmarks and output the appropriate values. For more information on cell referencing, formulae and calculations in Word, check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Mercedes.K" wrote in message ... I have a table in word form and I'd like to enter the contents of a particular cell into one of two other cells depending on whether an "X" has been entered in one of another two cells. Basically, there are two possible destination cells (A12 or B12). In Excel, I would have put IF(J1="X",L6,"") into A12, and IF(K1="X",L6,"") into B12 In other words, the user of the form will enter an X into either J1 or K1. If the X is entered in J1 then I want the contents of L6 to be placed into A12. If the X is entered in K1 then I want the contents of L6 to be placed into B12. I tried the same formula as I would have used in Excel but it didn't work. Can this be done in word?? Many thanks |
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