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#1
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Select Highlight text only
Hi,
I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#2
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Eric,
You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#3
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I tried this on a very short passage, and the Replace operation took quite a
long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#4
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Suzanne,
Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#5
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My "very short" passage was my lorem ipsum AutoText, which is a little over
a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#6
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I concede :-). With 150 pages of dummy text and about 25% of it highlighted
the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#7
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Greg/Suzanne,
Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast from my perspective. before I try the hints can you explain what is meant by: ^p and [!^13] ? sorry to be ignorant. "Greg Maxey" wrote: I concede :-). With 150 pages of dummy text and about 25% of it highlighted the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#8
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Troubled,
^p and [!^13] are just a few of a practically limitless array of codes that you can use to define your Word searches. ^p and ^13 both represent the paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means find everything but a paragraph mark. Here are some links to provide you with the keys to the kingdom when using Word Find and Replace: http://support.microsoft.com/?kbid=197855 http://www.gmayor.com/replace_using_wildcards.htm Remember, the method I proposed leaves empty space where unhighlighted text appeared. If your highlighting is sparese you could be left with lots of white space. Suzanne's adapation is much more practical if all you want is the highlighted text condensed together. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: Greg/Suzanne, Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast from my perspective. before I try the hints can you explain what is meant by: ^p and [!^13] ? sorry to be ignorant. "Greg Maxey" wrote: I concede :-). With 150 pages of dummy text and about 25% of it highlighted the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#9
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More accurately, Greg's method gives you one space for every unhighlighted
character (and space?) in the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg Maxey" gro.spvm@yexamg (thats my e-mail address backwards) wrote in message ... Troubled, ^p and [!^13] are just a few of a practically limitless array of codes that you can use to define your Word searches. ^p and ^13 both represent the paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means find everything but a paragraph mark. Here are some links to provide you with the keys to the kingdom when using Word Find and Replace: http://support.microsoft.com/?kbid=197855 http://www.gmayor.com/replace_using_wildcards.htm Remember, the method I proposed leaves empty space where unhighlighted text appeared. If your highlighting is sparese you could be left with lots of white space. Suzanne's adapation is much more practical if all you want is the highlighted text condensed together. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: Greg/Suzanne, Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast from my perspective. before I try the hints can you explain what is meant by: ^p and [!^13] ? sorry to be ignorant. "Greg Maxey" wrote: I concede :-). With 150 pages of dummy text and about 25% of it highlighted the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#10
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If I can stick my oar in here, the reason Greg's method is slow is that he
is processing each character individually. This can be speeded up dramatically by not doing that and processing the document as a whole. Forget the wildcards and the space replacement and in the find what box enter nothing, but under the 'more' options Click the FormatHighlight button Click the FormatHightlight button again Put the cursor in the replace with box and Click the Format Font and set font colour to white. The replace is instantaneous and just the highlighted items are displayed leaving white space where the text has been 'removed'. ie here you are not replacing text but text attributes. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: More accurately, Greg's method gives you one space for every unhighlighted character (and space?) in the document. "Greg Maxey" gro.spvm@yexamg (thats my e-mail address backwards) wrote in message ... Troubled, ^p and [!^13] are just a few of a practically limitless array of codes that you can use to define your Word searches. ^p and ^13 both represent the paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means find everything but a paragraph mark. Here are some links to provide you with the keys to the kingdom when using Word Find and Replace: http://support.microsoft.com/?kbid=197855 http://www.gmayor.com/replace_using_wildcards.htm Remember, the method I proposed leaves empty space where unhighlighted text appeared. If your highlighting is sparese you could be left with lots of white space. Suzanne's adapation is much more practical if all you want is the highlighted text condensed together. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: Greg/Suzanne, Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast from my perspective. before I try the hints can you explain what is meant by: ^p and [!^13] ? sorry to be ignorant. "Greg Maxey" wrote: I concede :-). With 150 pages of dummy text and about 25% of it highlighted the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#11
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All techniques work fantastically!!! :=)))
However, 1 more question if I may: 1- Greg's technique leaves the diagrams on the document and leaves the structure intact 2- Suzanne's techniques, is fast and takes all the blank spaces away as well as diagrams in the document the question, how do I use suzanne's technique but still leave the diagrams in? note: the diagrams cannot be highlighted. The other option is how do I use Greg's techniques but get rid of the blank spacings? The document has alot of diagrams and tables, the tables are fine, they remain intact. Thanks Eric. "Graham Mayor" wrote: If I can stick my oar in here, the reason Greg's method is slow is that he is processing each character individually. This can be speeded up dramatically by not doing that and processing the document as a whole. Forget the wildcards and the space replacement and in the find what box enter nothing, but under the 'more' options Click the FormatHighlight button Click the FormatHightlight button again Put the cursor in the replace with box and Click the Format Font and set font colour to white. The replace is instantaneous and just the highlighted items are displayed leaving white space where the text has been 'removed'. ie here you are not replacing text but text attributes. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: More accurately, Greg's method gives you one space for every unhighlighted character (and space?) in the document. "Greg Maxey" gro.spvm@yexamg (thats my e-mail address backwards) wrote in message ... Troubled, ^p and [!^13] are just a few of a practically limitless array of codes that you can use to define your Word searches. ^p and ^13 both represent the paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means find everything but a paragraph mark. Here are some links to provide you with the keys to the kingdom when using Word Find and Replace: http://support.microsoft.com/?kbid=197855 http://www.gmayor.com/replace_using_wildcards.htm Remember, the method I proposed leaves empty space where unhighlighted text appeared. If your highlighting is sparese you could be left with lots of white space. Suzanne's adapation is much more practical if all you want is the highlighted text condensed together. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: Greg/Suzanne, Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast from my perspective. before I try the hints can you explain what is meant by: ^p and [!^13] ? sorry to be ignorant. "Greg Maxey" wrote: I concede :-). With 150 pages of dummy text and about 25% of it highlighted the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
#12
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Eric,
Sensei Graham's solution is elegant, but doesn't meet your objective of eliminating the white space. You might try [!^13^g] in find what with use wildcards checked. This find everything except paragraph marks and graphics. If your diagrams are graphics they should be left intact (not sure about your captioning). Again check format highlight twice to reflect "not highlight" for the find what field. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: All techniques work fantastically!!! :=))) However, 1 more question if I may: 1- Greg's technique leaves the diagrams on the document and leaves the structure intact 2- Suzanne's techniques, is fast and takes all the blank spaces away as well as diagrams in the document the question, how do I use suzanne's technique but still leave the diagrams in? note: the diagrams cannot be highlighted. The other option is how do I use Greg's techniques but get rid of the blank spacings? The document has alot of diagrams and tables, the tables are fine, they remain intact. Thanks Eric. "Graham Mayor" wrote: If I can stick my oar in here, the reason Greg's method is slow is that he is processing each character individually. This can be speeded up dramatically by not doing that and processing the document as a whole. Forget the wildcards and the space replacement and in the find what box enter nothing, but under the 'more' options Click the FormatHighlight button Click the FormatHightlight button again Put the cursor in the replace with box and Click the Format Font and set font colour to white. The replace is instantaneous and just the highlighted items are displayed leaving white space where the text has been 'removed'. ie here you are not replacing text but text attributes. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: More accurately, Greg's method gives you one space for every unhighlighted character (and space?) in the document. "Greg Maxey" gro.spvm@yexamg (thats my e-mail address backwards) wrote in message ... Troubled, ^p and [!^13] are just a few of a practically limitless array of codes that you can use to define your Word searches. ^p and ^13 both represent the paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means find everything but a paragraph mark. Here are some links to provide you with the keys to the kingdom when using Word Find and Replace: http://support.microsoft.com/?kbid=197855 http://www.gmayor.com/replace_using_wildcards.htm Remember, the method I proposed leaves empty space where unhighlighted text appeared. If your highlighting is sparese you could be left with lots of white space. Suzanne's adapation is much more practical if all you want is the highlighted text condensed together. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: Greg/Suzanne, Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast from my perspective. before I try the hints can you explain what is meant by: ^p and [!^13] ? sorry to be ignorant. "Greg Maxey" wrote: I concede :-). With 150 pages of dummy text and about 25% of it highlighted the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
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Thanks Hanshi Greg.
I will have another run..... "Greg Maxey" wrote: Eric, Sensei Graham's solution is elegant, but doesn't meet your objective of eliminating the white space. You might try [!^13^g] in find what with use wildcards checked. This find everything except paragraph marks and graphics. If your diagrams are graphics they should be left intact (not sure about your captioning). Again check format highlight twice to reflect "not highlight" for the find what field. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: All techniques work fantastically!!! :=))) However, 1 more question if I may: 1- Greg's technique leaves the diagrams on the document and leaves the structure intact 2- Suzanne's techniques, is fast and takes all the blank spaces away as well as diagrams in the document the question, how do I use suzanne's technique but still leave the diagrams in? note: the diagrams cannot be highlighted. The other option is how do I use Greg's techniques but get rid of the blank spacings? The document has alot of diagrams and tables, the tables are fine, they remain intact. Thanks Eric. "Graham Mayor" wrote: If I can stick my oar in here, the reason Greg's method is slow is that he is processing each character individually. This can be speeded up dramatically by not doing that and processing the document as a whole. Forget the wildcards and the space replacement and in the find what box enter nothing, but under the 'more' options Click the FormatHighlight button Click the FormatHightlight button again Put the cursor in the replace with box and Click the Format Font and set font colour to white. The replace is instantaneous and just the highlighted items are displayed leaving white space where the text has been 'removed'. ie here you are not replacing text but text attributes. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: More accurately, Greg's method gives you one space for every unhighlighted character (and space?) in the document. "Greg Maxey" gro.spvm@yexamg (thats my e-mail address backwards) wrote in message ... Troubled, ^p and [!^13] are just a few of a practically limitless array of codes that you can use to define your Word searches. ^p and ^13 both represent the paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means find everything but a paragraph mark. Here are some links to provide you with the keys to the kingdom when using Word Find and Replace: http://support.microsoft.com/?kbid=197855 http://www.gmayor.com/replace_using_wildcards.htm Remember, the method I proposed leaves empty space where unhighlighted text appeared. If your highlighting is sparese you could be left with lots of white space. Suzanne's adapation is much more practical if all you want is the highlighted text condensed together. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Troubled!! wrote: Greg/Suzanne, Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast from my perspective. before I try the hints can you explain what is meant by: ^p and [!^13] ? sorry to be ignorant. "Greg Maxey" wrote: I concede :-). With 150 pages of dummy text and about 25% of it highlighted the process took about 3 minutes ;-( -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Suzanne S. Barnhill wrote: My "very short" passage was my lorem ipsum AutoText, which is a little over a page. Given the amount of time the Replace operation took, I would not fancy using it on a document of even 20 pages, much less 150! "Greg" wrote in message ... Suzanne, Your sample while "very short" was obviously longer than mine which didn't include a paragraph mark. My intent with the method I proposed was to display the highlighted text and maintain the spacial relationship in the document. I see the error of my ways and a better way to that end would be to use [!^13] vice * in the find what block. Your method is on the mark for displaying the highlighted text condensed together. "Suzanne S. Barnhill" wrote: I tried this on a very short passage, and the Replace operation took quite a long time, leaving the highlighted sections followed by hundreds of spaces extending out beyond the margin. If I instead leave the "Find what" box blank (no need to use wildcards) and replace with a space, then all the highlighted text remains, each chunk separated from the next by a space. I had highlighted single words, but if there are paragraphs highlighted, you might want to use ^p instead of a space to separate them. I found that that worked better when I had highlighted paragraphs or parts of paragraphs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Greg" wrote in message ... Eric, You can use EditReplace to make something work for you. Save a copy of your document first!!! For example if you only want to display and print highligthed text and maintain the spacial relationship between text, you could use the following method. EditReplaceMoreUse Wildcards. Click the FormatHighlight button Click the FormatHightlight button again. Below the find what field you should see "not highlight" Type a * in the find what field Type a single space in the Replace with field. Click replace all. You can use the undo button (or CTRL+z) to restore the changes. "Troubled!!" wrote: Hi, I am reviewing a 150 point document and am highlighting the key points. I would like at the end of it to display and print just the highlighted text component ie, hide the unhighlighted bits. I have tried to use the autosummarise function, but it doesn't only me to select a display just highlighted text. I am using Word 2000, please help or let me know another approach. Thanks Eric. |
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