I'm using Word 2003, and recently had a problem with a document prepared by
someone else: the originator, instead of formatting the document for double
spacing, manually placed two hard returns at the end of each line.
Subsequently, I had to add some text to the document, and I did not put
manual returns, as I was not aware of what the originator had done. So, I
had some lines that had two hard returns at the end of the line, and some
that had automatic returns (single-spaced). What I wanted to do was search
for the two hard returns, and replace them with nothing, and then I was going
to select the whole document, and use a macro I've created for double
spacing.

However, I was not able to find the character in the search dialog box for
the manual hard return. Does it exist? I ultimately fixed the document line
by line, but would like to know what to do if this situation occurs again.

Thank you for your time.

Jeannine Dube

Search for ^p^p and replace with a space or nothing as appropriate. Keep in
mind that this may reduce all the text to a single paragraph, so you may
want to find the actual paragraph breaks first and replace them with
something distinctive that you can later replace with ^p.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"jldube" wrote in message
...
I'm using Word 2003, and recently had a problem with a document prepared
by
someone else: the originator, instead of formatting the document for
double
spacing, manually placed two hard returns at the end of each line.
Subsequently, I had to add some text to the document, and I did not put
manual returns, as I was not aware of what the originator had done. So,
I
had some lines that had two hard returns at the end of the line, and some
that had automatic returns (single-spaced). What I wanted to do was search
for the two hard returns, and replace them with nothing, and then I was
going
to select the whole document, and use a macro I've created for double
spacing.

However, I was not able to find the character in the search dialog box for
the manual hard return. Does it exist? I ultimately fixed the document
line
by line, but would like to know what to do if this situation occurs
again.

Thank you for your time.

Jeannine Dube

This worked great, and I thank you very much.

I hate to sound really ignorant, but where do I find the ^p character in the
replace dialog box? Is it found anywhere in the "special" section? Is there a
list somewhere that I'm not seeing?

Thanks again for your time.

Jeannine

"Suzanne S. Barnhill" wrote:

Search for ^p^p and replace with a space or nothing as appropriate. Keep in
mind that this may reduce all the text to a single paragraph, so you may
want to find the actual paragraph breaks first and replace them with
something distinctive that you can later replace with ^p.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"jldube" wrote in message
...
I'm using Word 2003, and recently had a problem with a document prepared
by
someone else: the originator, instead of formatting the document for
double
spacing, manually placed two hard returns at the end of each line.
Subsequently, I had to add some text to the document, and I did not put
manual returns, as I was not aware of what the originator had done. So,
I
had some lines that had two hard returns at the end of the line, and some
that had automatic returns (single-spaced). What I wanted to do was search
for the two hard returns, and replace them with nothing, and then I was
going
to select the whole document, and use a macro I've created for double
spacing.

However, I was not able to find the character in the search dialog box for
the manual hard return. Does it exist? I ultimately fixed the document
line
by line, but would like to know what to do if this situation occurs
again.

Thank you for your time.

Jeannine Dube

It's "Paragraph mark" at the very top of the list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"jldube" wrote in message
...
This worked great, and I thank you very much.

I hate to sound really ignorant, but where do I find the ^p character in
the
replace dialog box? Is it found anywhere in the "special" section? Is
there a
list somewhere that I'm not seeing?

Thanks again for your time.

Jeannine

"Suzanne S. Barnhill" wrote:

Search for ^p^p and replace with a space or nothing as appropriate. Keep
in
mind that this may reduce all the text to a single paragraph, so you may
want to find the actual paragraph breaks first and replace them with
something distinctive that you can later replace with ^p.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"jldube" wrote in message
...
I'm using Word 2003, and recently had a problem with a document
prepared
by
someone else: the originator, instead of formatting the document for
double
spacing, manually placed two hard returns at the end of each line.
Subsequently, I had to add some text to the document, and I did not
put
manual returns, as I was not aware of what the originator had done.
So,
I
had some lines that had two hard returns at the end of the line, and
some
that had automatic returns (single-spaced). What I wanted to do was
search
for the two hard returns, and replace them with nothing, and then I
was
going
to select the whole document, and use a macro I've created for double
spacing.

However, I was not able to find the character in the search dialog box
for
the manual hard return. Does it exist? I ultimately fixed the document
line
by line, but would like to know what to do if this situation occurs
again.

Thank you for your time.

Jeannine Dube

I KNEW that it would be something simple that I had missed. Thank you so much
! I love this board---it always answers my questions promptly, and accurately.

Jeannine Dube

"Suzanne S. Barnhill" wrote:

It's "Paragraph mark" at the very top of the list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"jldube" wrote in message
...
This worked great, and I thank you very much.

I hate to sound really ignorant, but where do I find the ^p character in
the
replace dialog box? Is it found anywhere in the "special" section? Is
there a
list somewhere that I'm not seeing?

Thanks again for your time.

Jeannine

"Suzanne S. Barnhill" wrote:

Search for ^p^p and replace with a space or nothing as appropriate. Keep
in
mind that this may reduce all the text to a single paragraph, so you may
want to find the actual paragraph breaks first and replace them with
something distinctive that you can later replace with ^p.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"jldube" wrote in message
...
I'm using Word 2003, and recently had a problem with a document
prepared
by
someone else: the originator, instead of formatting the document for
double
spacing, manually placed two hard returns at the end of each line.
Subsequently, I had to add some text to the document, and I did not
put
manual returns, as I was not aware of what the originator had done.
So,
I
had some lines that had two hard returns at the end of the line, and
some
that had automatic returns (single-spaced). What I wanted to do was
search
for the two hard returns, and replace them with nothing, and then I
was
going
to select the whole document, and use a macro I've created for double
spacing.

However, I was not able to find the character in the search dialog box
for
the manual hard return. Does it exist? I ultimately fixed the document
line
by line, but would like to know what to do if this situation occurs
again.

Thank you for your time.

Jeannine Dube

I noticed that, with the Find dialog in its default center-screen location,
that list pops up (rather than down), making items at the top of the list
less obvious than those lower down. Extremes always seem to be easy to
overlook, anyway.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"jldube" wrote in message
...
I KNEW that it would be something simple that I had missed. Thank you so
much
! I love this board---it always answers my questions promptly, and
accurately.

Jeannine Dube

"Suzanne S. Barnhill" wrote:

It's "Paragraph mark" at the very top of the list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"jldube" wrote in message
...
This worked great, and I thank you very much.

I hate to sound really ignorant, but where do I find the ^p character
in
the
replace dialog box? Is it found anywhere in the "special" section? Is
there a
list somewhere that I'm not seeing?

Thanks again for your time.

Jeannine

"Suzanne S. Barnhill" wrote:

Search for ^p^p and replace with a space or nothing as appropriate.
Keep
in
mind that this may reduce all the text to a single paragraph, so you
may
want to find the actual paragraph breaks first and replace them with
something distinctive that you can later replace with ^p.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"jldube" wrote in message
...
I'm using Word 2003, and recently had a problem with a document
prepared
by
someone else: the originator, instead of formatting the document
for
double
spacing, manually placed two hard returns at the end of each line.
Subsequently, I had to add some text to the document, and I did
not
put
manual returns, as I was not aware of what the originator had
done.
So,
I
had some lines that had two hard returns at the end of the line,
and
some
that had automatic returns (single-spaced). What I wanted to do
was
search
for the two hard returns, and replace them with nothing, and then
I
was
going
to select the whole document, and use a macro I've created for
double
spacing.

However, I was not able to find the character in the search dialog
box
for
the manual hard return. Does it exist? I ultimately fixed the
document
line
by line, but would like to know what to do if this situation
occurs
again.

Thank you for your time.

Jeannine Dube