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#1
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Preventing saved mailmerge documents trying to update at re-openin
I create a large no. of mailmerge documents which I then have to save. I
usually then create .pdf documents from these to preserve the documents accurately. However on occasion I need to re-open the saved Word document to edit it, and it infuriatingly tries to re-open the original source document and update the many fields within. Is it possible to break these links between the saved merged document and the originanl source so that I can always easily open the saved document complete with the info that I originally saved! Many Thanks |
#2
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If you are saving a copy of the mail merge main document (e.g. if you are
navigating to the record you want to merge, previewing, then saving, then you really need to a. save the document under a new name first (I think this is a bit safer as you are less likely to damage your original mail merge main document) b. select all (e.g. ctrl-A) and use e.g. ctrl-shift-F9 to replace (almost) all fields by their results. c. repeat (b) for each "Story" in the document that contains fields - e.g. headers/footers. If you use fields in headers/footers etc. a lot, you may need to use some VBA to do this. d. (optionally) disconnect the data source - you can do that in Word 2002/2003 by enabling the mail merge toolbar, clicking the first icon, and selecting the Normal Word Document option. If you are saving a copy of a /merged/ document, it is less important when you do (a) and there should not be a data source to disconnect, but you still need to do (b) and possibly (c). Peter Jamieson "Graham" wrote in message ... I create a large no. of mailmerge documents which I then have to save. I usually then create .pdf documents from these to preserve the documents accurately. However on occasion I need to re-open the saved Word document to edit it, and it infuriatingly tries to re-open the original source document and update the many fields within. Is it possible to break these links between the saved merged document and the originanl source so that I can always easily open the saved document complete with the info that I originally saved! Many Thanks |
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