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#1
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Formatting & Editing in Unprotected Sections
I have read practically all the posts & solutions about 'Protecting Sections'
and 'Formatting' in Word but I can't seem to find the correct solution. Hopefully you can help. I have protected sections in a template (i.e. just the header and footer for instance to limit usage of Corporate logos). The unprotected sections have some formatting functions disabled (i.e. bullets, merging tables, paintbrush, font selection and sizing, columns, tabs, paragraph spacing, etc.). Is there any way that you can have a protected section (i.e. just the header), but have the rest of the document/template open for any and all formatting (i.e. like the functions listed above)? I find as soon as I invoke protection (i.e. both with and without a password), certain formatting options become disabled which is frustrating. Most of the solutions provided advise on how to protect sections of the document but there is nothing that will provide for all the formatting functions that one is accustomed to in an unprotected document. -- JustinM |
#2
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Formatting & Editing in Unprotected Sections
Hi ?B?SnVzdGluTQ==?=,
I have protected sections in a template (i.e. just the header and footer for instance to limit usage of Corporate logos). The unprotected sections have some formatting functions disabled (i.e. bullets, merging tables, paintbrush, font selection and sizing, columns, tabs, paragraph spacing, etc.). Is there any way that you can have a protected section (i.e. just the header), but have the rest of the document/template open for any and all formatting (i.e. like the functions listed above)? I find as soon as I invoke protection (i.e. both with and without a password), certain formatting options become disabled which is frustrating. If you're not using Word 2003 then, essentially, no, there's no other option available. Although you could use macros to implement much of the missing functionality. Note, too, that some of the things that aren't available over menus CAN be accessed using toolbar buttons (using bullets and numbering defaults, for example). Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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Formatting & Editing in Unprotected Sections
Thanks Cindy. I am using Word 2003 and I note that, yes, I can access some
features directly on toolbar (i.e. numbering, bullets) if I cannot access them on the dropdown menu. However that seems to be it for the most common formating functions. Even so, I cannot change the type bullets or select different levels for the numbering. Is putting/setting up macros to restore certain formatting functions the only way to go when a template is protected in Word 2003? If that is the case, then I guess that would be extremely involved in trying to figure out all those macros? Looking forward to the reply post. -- JustinM "Cindy M -WordMVP-" wrote: Hi ?B?SnVzdGluTQ==?=, I have protected sections in a template (i.e. just the header and footer for instance to limit usage of Corporate logos). The unprotected sections have some formatting functions disabled (i.e. bullets, merging tables, paintbrush, font selection and sizing, columns, tabs, paragraph spacing, etc.). Is there any way that you can have a protected section (i.e. just the header), but have the rest of the document/template open for any and all formatting (i.e. like the functions listed above)? I find as soon as I invoke protection (i.e. both with and without a password), certain formatting options become disabled which is frustrating. If you're not using Word 2003 then, essentially, no, there's no other option available. Although you could use macros to implement much of the missing functionality. Note, too, that some of the things that aren't available over menus CAN be accessed using toolbar buttons (using bullets and numbering defaults, for example). Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
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Formatting & Editing in Unprotected Sections
Hi ?B?SnVzdGluTQ==?=,
I am using Word 2003 and I note that, yes, I can access some features directly on toolbar (i.e. numbering, bullets) if I cannot access them on the dropdown menu. However that seems to be it for the most common formating functions. Even so, I cannot change the type bullets or select different levels for the numbering. Is putting/setting up macros to restore certain formatting functions the only way to go when a template is protected in Word 2003? If that is the case, then I guess that would be extremely involved in trying to figure out all those macros? Depends on exactly what you have in mind for the form. If it works for you to have a set of predefined formats, then you should be able to create STYLES that include the numbering or bullets you want to use as part of the definition. Assign these to toolbar buttons (Tools/Customize/Commands, category Styles) and the user should be able to apply them (in unprotected sections), no macros required. Are you familiar with styles? Have you ever created any? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#5
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Formatting & Editing in Unprotected Sections
I have created a couple of styles but admit that I am not 100% proficient at
their use. If I create a style in a template, will that style automatically go with the template when somebody else opens it up into a new document? (i.e. will they be able to use that style?). OR doe one have to create these styles in the normal.dot template and roll it out to all company PC's for the style to be available for general use in whatever document/template they are using? I also note that one cannot convert inserted graphics files or insert shapes, callouts, etc. in a protected sections template. Thanks Cindy for your prompt reply! -- JustinM "Cindy M -WordMVP-" wrote: Hi ?B?SnVzdGluTQ==?=, I am using Word 2003 and I note that, yes, I can access some features directly on toolbar (i.e. numbering, bullets) if I cannot access them on the dropdown menu. However that seems to be it for the most common formating functions. Even so, I cannot change the type bullets or select different levels for the numbering. Is putting/setting up macros to restore certain formatting functions the only way to go when a template is protected in Word 2003? If that is the case, then I guess that would be extremely involved in trying to figure out all those macros? Depends on exactly what you have in mind for the form. If it works for you to have a set of predefined formats, then you should be able to create STYLES that include the numbering or bullets you want to use as part of the definition. Assign these to toolbar buttons (Tools/Customize/Commands, category Styles) and the user should be able to apply them (in unprotected sections), no macros required. Are you familiar with styles? Have you ever created any? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
Posted to microsoft.public.word.docmanagement
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Formatting & Editing in Unprotected Sections
Hi ?B?SnVzdGluTQ==?=,
I have created a couple of styles but admit that I am not 100% proficient at their use. If I create a style in a template, will that style automatically go with the template when somebody else opens it up into a new document? (i.e. will they be able to use that style?). OR doe one have to create these styles in the normal.dot template and roll it out to all company PC's for the style to be available for general use in whatever document/template they are using? If you create a style in a template, and a document is created from the template, the document will contain the style. Unlike, say, a macro or a toolbar the style will actually be IN the document, no link back to the template required. If you haven't done so already, I suggest reading the material on numbering and styles on Shauna Kelly's and Margaret Aldis's websites. It will probably be more than you're looking for :-), but might save you some headaches down the line. Especially if you need to include outline numbering, rather than just simple numbering and bullets. I also note that one cannot convert inserted graphics files or insert shapes, callouts, etc. in a protected sections template. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#7
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Formatting & Editing in Unprotected Sections
Thanks Cindy for your PROMPT reply! You are FAST! Cheers, JustinM;-)
-- JustinM "Cindy M -WordMVP-" wrote: Hi ?B?SnVzdGluTQ==?=, I have created a couple of styles but admit that I am not 100% proficient at their use. If I create a style in a template, will that style automatically go with the template when somebody else opens it up into a new document? (i.e. will they be able to use that style?). OR doe one have to create these styles in the normal.dot template and roll it out to all company PC's for the style to be available for general use in whatever document/template they are using? If you create a style in a template, and a document is created from the template, the document will contain the style. Unlike, say, a macro or a toolbar the style will actually be IN the document, no link back to the template required. If you haven't done so already, I suggest reading the material on numbering and styles on Shauna Kelly's and Margaret Aldis's websites. It will probably be more than you're looking for :-), but might save you some headaches down the line. Especially if you need to include outline numbering, rather than just simple numbering and bullets. I also note that one cannot convert inserted graphics files or insert shapes, callouts, etc. in a protected sections template. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#8
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Formatting & Editing in Unprotected Sections
You are FAST!
Just coincidence :-) Depends on my workload, the timezone... Cindy Meister |
#9
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Formatting & Editing in Unprotected Sections
Cindy, I hope your workload has not yet increased so much that you can not
answer 1 more question. If you have some time I want to thank you for reading my question: I would like to be able to Open both an Excel spreadsheet and a saved Word document from a Protected word form. Once I protect the form I loose the ability to double click on both documents?? I need to protect the form for data entry. I have looked into sections and protection and have not found the right connection?? "Cindy M -WordMVP-" wrote: You are FAST! Just coincidence :-) Depends on my workload, the timezone... Cindy Meister |
#10
Posted to microsoft.public.word.docmanagement
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Formatting & Editing in Unprotected Sections
Hi ?B?TXVsZXM=?=,
I hope your workload has not yet increased so much that you can not answer 1 more question. If you have some time I want to thank you for reading my question: I would like to be able to Open both an Excel spreadsheet and a saved Word document from a Protected word form. Once I protect the form I loose the ability to double click on both documents?? I need to protect the form for data entry. I have looked into sections and protection and have not found the right connection?? You're trying to click on Hyperlinks? This requires a macro, that can be called from a MACROBUTTON field. There's a very simple version on my website, and a more complete version on word.mvps.org Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#11
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Formatting & Editing in Unprotected Sections
In word 2000 you can add a section break (continuous) between paragraphs and then protect just that paragraph if you want to. After you have added the section breaks as required go to tools/protect document/forms/then click sections in the right box. You will be asked a password to protect. Hope this helps -- rdcooper |
#12
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Formatting & Editing in Unprotected Sections
I have a similar problem. I want to be able to make words and phrases italic
in my protected doc w/o it affecting the entire paragraph. Any help? "Cindy M -WordMVP-" wrote: Hi ?B?SnVzdGluTQ==?=, I have protected sections in a template (i.e. just the header and footer for instance to limit usage of Corporate logos). The unprotected sections have some formatting functions disabled (i.e. bullets, merging tables, paintbrush, font selection and sizing, columns, tabs, paragraph spacing, etc.). Is there any way that you can have a protected section (i.e. just the header), but have the rest of the document/template open for any and all formatting (i.e. like the functions listed above)? I find as soon as I invoke protection (i.e. both with and without a password), certain formatting options become disabled which is frustrating. If you're not using Word 2003 then, essentially, no, there's no other option available. Although you could use macros to implement much of the missing functionality. Note, too, that some of the things that aren't available over menus CAN be accessed using toolbar buttons (using bullets and numbering defaults, for example). Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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