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#1
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How do I apply AutoCorrect to my whole document?
I have document with a lot of lines and I have to enter the same information
into each line. First thing I did was enter over 100 entries into auto correct, it will work on the first line but not on the second, it will work on the third but not the fourth. so on and so on. Does anyone know what I am doing wrong? Please help I am stuck and it is hard to do the autocorrect in one line and drag everything else. So back to my question how do apply this to my whole document? Thanks |
#2
Posted to microsoft.public.word.newusers
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How do I apply AutoCorrect to my whole document?
I don't AutoCorrect is what you are needing. It sounds like you need to use
REF fields in all the place you what 'like' data repeated. See: http://gregmaxey.mvps.org/Repeating_Data.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: I have document with a lot of lines and I have to enter the same information into each line. First thing I did was enter over 100 entries into auto correct, it will work on the first line but not on the second, it will work on the third but not the fourth. so on and so on. Does anyone know what I am doing wrong? Please help I am stuck and it is hard to do the autocorrect in one line and drag everything else. So back to my question how do apply this to my whole document? Thanks |
#3
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How do I apply AutoCorrect to my whole document?
Thank You Greg for responding
I work for inspectors to a refinery. The inspectors give me there checklist with a code and here is an example: 1.1 may mean "paint damage on plugs" & 1.0 may mean "inspect paint damage" I have alot of those. Not all my documents are the same but I do use the same info. That is the reason for the autocorrect. It does work and it makes my job go alot faster when I don't have to type the entire sentences, you know. But what works on one line doesn't work on the second line. What I do know is enter everything for that checklist onto one line and then I drag it to its proper place. It is time consuming. Do you have ANY suggestions? "Greg Maxey" wrote: I don't AutoCorrect is what you are needing. It sounds like you need to use REF fields in all the place you what 'like' data repeated. See: http://gregmaxey.mvps.org/Repeating_Data.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: I have document with a lot of lines and I have to enter the same information into each line. First thing I did was enter over 100 entries into auto correct, it will work on the first line but not on the second, it will work on the third but not the fourth. so on and so on. Does anyone know what I am doing wrong? Please help I am stuck and it is hard to do the autocorrect in one line and drag everything else. So back to my question how do apply this to my whole document? Thanks |
#4
Posted to microsoft.public.word.newusers
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How do I apply AutoCorrect to my whole document?
So are you saying that you have created a bunch of autocorrect entries
e.g, Replace: 1.0 With: inspect paint damage and they work in lines 1, 3, 5, etc. of your document put not in line 2, 4, 6 etc. ? That is odd and I have to say I don't have an answer. I suppose Suzanne Barnhill has about anything about Autocorrect that might help he http://word.mvps.org/faqs/customization/AutoCorrect.htm but I don't think the problem is AutoCorrect. Sounds document related somehow. You might consider using AutoText Type out: inspect paint damage and select it. Press ALT+F3 then name it somthing like xx1.1 (it has to be four or more unique characters), then when you type xx1.1 and the autocomplete tip displays, press enter. Another possibility is to simply type your form using your codes and then go back and run a macro that will replace all of the codes with the the correct phrases. I have a macro that does this from a Find and Replace Word List file. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: Thank You Greg for responding I work for inspectors to a refinery. The inspectors give me there checklist with a code and here is an example: 1.1 may mean "paint damage on plugs" & 1.0 may mean "inspect paint damage" I have alot of those. Not all my documents are the same but I do use the same info. That is the reason for the autocorrect. It does work and it makes my job go alot faster when I don't have to type the entire sentences, you know. But what works on one line doesn't work on the second line. What I do know is enter everything for that checklist onto one line and then I drag it to its proper place. It is time consuming. Do you have ANY suggestions? "Greg Maxey" wrote: I don't AutoCorrect is what you are needing. It sounds like you need to use REF fields in all the place you what 'like' data repeated. See: http://gregmaxey.mvps.org/Repeating_Data.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: I have document with a lot of lines and I have to enter the same information into each line. First thing I did was enter over 100 entries into auto correct, it will work on the first line but not on the second, it will work on the third but not the fourth. so on and so on. Does anyone know what I am doing wrong? Please help I am stuck and it is hard to do the autocorrect in one line and drag everything else. So back to my question how do apply this to my whole document? Thanks |
#5
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How do I apply AutoCorrect to my whole document?
Yes that is what I am saying. Tony Jollans suggessted that it is the language
but I just don't understand. I am very proficent in Word and this I just don't understand. I would love to show you the formatt of my document, is there any way I can do that? "Greg Maxey" wrote: So are you saying that you have created a bunch of autocorrect entries e.g, Replace: 1.0 With: inspect paint damage and they work in lines 1, 3, 5, etc. of your document put not in line 2, 4, 6 etc. ? That is odd and I have to say I don't have an answer. I suppose Suzanne Barnhill has about anything about Autocorrect that might help he http://word.mvps.org/faqs/customization/AutoCorrect.htm but I don't think the problem is AutoCorrect. Sounds document related somehow. You might consider using AutoText Type out: inspect paint damage and select it. Press ALT+F3 then name it somthing like xx1.1 (it has to be four or more unique characters), then when you type xx1.1 and the autocomplete tip displays, press enter. Another possibility is to simply type your form using your codes and then go back and run a macro that will replace all of the codes with the the correct phrases. I have a macro that does this from a Find and Replace Word List file. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: Thank You Greg for responding I work for inspectors to a refinery. The inspectors give me there checklist with a code and here is an example: 1.1 may mean "paint damage on plugs" & 1.0 may mean "inspect paint damage" I have alot of those. Not all my documents are the same but I do use the same info. That is the reason for the autocorrect. It does work and it makes my job go alot faster when I don't have to type the entire sentences, you know. But what works on one line doesn't work on the second line. What I do know is enter everything for that checklist onto one line and then I drag it to its proper place. It is time consuming. Do you have ANY suggestions? "Greg Maxey" wrote: I don't AutoCorrect is what you are needing. It sounds like you need to use REF fields in all the place you what 'like' data repeated. See: http://gregmaxey.mvps.org/Repeating_Data.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: I have document with a lot of lines and I have to enter the same information into each line. First thing I did was enter over 100 entries into auto correct, it will work on the first line but not on the second, it will work on the third but not the fourth. so on and so on. Does anyone know what I am doing wrong? Please help I am stuck and it is hard to do the autocorrect in one line and drag everything else. So back to my question how do apply this to my whole document? Thanks |
#6
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How do I apply AutoCorrect to my whole document?
Take out any macros and e-mail it to me.
For the language bit, put cursor in a line where the AutoText works and press ToolsLanguageSet Language and note the language that is set Now go to a line where is doesn't work and see if the set language is the same. If not, select all of your text and set the language to the language that worked. |
#7
Posted to microsoft.public.word.newusers
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How do I apply AutoCorrect to my whole document?
Plain-text Autocorrects are language dependent. Is it possible that
alternate lines in your document(s) have different languages set? Sounds a bit far fetched, I know, but I'm not quite sure what your documents are like and if they are preformatted maybe some apparently insignificant difference got copied and pasted a lot. -- Enjoy, Tony "AngieJ" wrote in message ... Thank You Greg for responding I work for inspectors to a refinery. The inspectors give me there checklist with a code and here is an example: 1.1 may mean "paint damage on plugs" & 1.0 may mean "inspect paint damage" I have alot of those. Not all my documents are the same but I do use the same info. That is the reason for the autocorrect. It does work and it makes my job go alot faster when I don't have to type the entire sentences, you know. But what works on one line doesn't work on the second line. What I do know is enter everything for that checklist onto one line and then I drag it to its proper place. It is time consuming. Do you have ANY suggestions? "Greg Maxey" wrote: I don't AutoCorrect is what you are needing. It sounds like you need to use REF fields in all the place you what 'like' data repeated. See: http://gregmaxey.mvps.org/Repeating_Data.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: I have document with a lot of lines and I have to enter the same information into each line. First thing I did was enter over 100 entries into auto correct, it will work on the first line but not on the second, it will work on the third but not the fourth. so on and so on. Does anyone know what I am doing wrong? Please help I am stuck and it is hard to do the autocorrect in one line and drag everything else. So back to my question how do apply this to my whole document? Thanks |
#8
Posted to microsoft.public.word.newusers
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How do I apply AutoCorrect to my whole document?
Thank you for your response
I would love to show you my formatt is there anyway I can do that? "Tony Jollans" wrote: Plain-text Autocorrects are language dependent. Is it possible that alternate lines in your document(s) have different languages set? Sounds a bit far fetched, I know, but I'm not quite sure what your documents are like and if they are preformatted maybe some apparently insignificant difference got copied and pasted a lot. -- Enjoy, Tony "AngieJ" wrote in message ... Thank You Greg for responding I work for inspectors to a refinery. The inspectors give me there checklist with a code and here is an example: 1.1 may mean "paint damage on plugs" & 1.0 may mean "inspect paint damage" I have alot of those. Not all my documents are the same but I do use the same info. That is the reason for the autocorrect. It does work and it makes my job go alot faster when I don't have to type the entire sentences, you know. But what works on one line doesn't work on the second line. What I do know is enter everything for that checklist onto one line and then I drag it to its proper place. It is time consuming. Do you have ANY suggestions? "Greg Maxey" wrote: I don't AutoCorrect is what you are needing. It sounds like you need to use REF fields in all the place you what 'like' data repeated. See: http://gregmaxey.mvps.org/Repeating_Data.htm -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. AngieJ wrote: I have document with a lot of lines and I have to enter the same information into each line. First thing I did was enter over 100 entries into auto correct, it will work on the first line but not on the second, it will work on the third but not the fourth. so on and so on. Does anyone know what I am doing wrong? Please help I am stuck and it is hard to do the autocorrect in one line and drag everything else. So back to my question how do apply this to my whole document? Thanks |
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