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#1
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Multiple User File Editing
Hello, how do I allow multiple users to access and edit the same document in
the same time? We do have files on our firm's network but multiple users need to edit the document at the same time. Thank you. |
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#2
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This is not possible in Word.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Juraj Ujhazy" Juraj wrote in message ... Hello, how do I allow multiple users to access and edit the same document in the same time? We do have files on our firm's network but multiple users need to edit the document at the same time. Thank you. |
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#3
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I'm using Word 2003 and having the opposite problem - the "master" file is
stored on a network folder, and many people can open and edit it. However, the one saved last prevails and the edits of other people are lost. I would like Word to warn prospective users that " file is being edited by another user" - how can I do it ???? Thanks ! "Suzanne S. Barnhill" wrote: This is not possible in Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Juraj Ujhazy" Juraj wrote in message ... Hello, how do I allow multiple users to access and edit the same document in the same time? We do have files on our firm's network but multiple users need to edit the document at the same time. Thank you. |
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#4
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This should be happening automatically. Whenever one person has a Word
document open, an "owner file" is created (see €śDescription of how Word creates temporary files€ť at http://support.microsoft.com/?kbid=211632). If another user tries to open that document, Word generates a message that the file is being used by user and gives the second user the option of opening it read-only. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "sharepona" wrote in message news  I'm using Word 2003 and having the opposite problem - the "master" file is stored on a network folder, and many people can open and edit it. However, the one saved last prevails and the edits of other people are lost. I would like Word to warn prospective users that " file is being edited by another user" - how can I do it ???? Thanks ! "Suzanne S. Barnhill" wrote: This is not possible in Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Juraj Ujhazy" Juraj wrote in message ... Hello, how do I allow multiple users to access and edit the same document in the same time? We do have files on our firm's network but multiple users need to edit the document at the same time. Thank you. |
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#5
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Thanks for the message - I agree that it should not be happening, but it is !
When user A opens the Word file stored in a network folder, Word creates the temporary file (the one starting with ~), and all users accessing the folder can see it. But other people can still open the same file unimpeded, and whoever saves last prevails. I tried the same test with Powerpoint, and same thing happened. Excel is better, it warns that "file may have been modified by other user, do you want to overwrite or save with a different name ?". Any other advice on getting Word 2003 to behave properly ??? Thanks ! "Suzanne S. Barnhill" wrote: This should be happening automatically. Whenever one person has a Word document open, an "owner file" is created (see €śDescription of how Word creates temporary files€ť at http://support.microsoft.com/?kbid=211632). If another user tries to open that document, Word generates a message that the file is being used by user and gives the second user the option of opening it read-only. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "sharepona" wrote in message news I'm using Word 2003 and having the opposite problem - the "master" file is stored on a network folder, and many people can open and edit it. However, the one saved last prevails and the edits of other people are lost. I would like Word to warn prospective users that " file is being edited by another user" - how can I do it ???? Thanks ! "Suzanne S. Barnhill" wrote: This is not possible in Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Juraj Ujhazy" Juraj wrote in message ... Hello, how do I allow multiple users to access and edit the same document in the same time? We do have files on our firm's network but multiple users need to edit the document at the same time. Thank you. |
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#6
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It's possible you'll get an answer here, but this is really an end-user NG,
and there is so much traffic that your issue may not attract the attention it deserves. You might be better advised to post in one of the Office NGs that are aimed more at administrators. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "sharepona" wrote in message ... Thanks for the message - I agree that it should not be happening, but it is ! When user A opens the Word file stored in a network folder, Word creates the temporary file (the one starting with ~), and all users accessing the folder can see it. But other people can still open the same file unimpeded, and whoever saves last prevails. I tried the same test with Powerpoint, and same thing happened. Excel is better, it warns that "file may have been modified by other user, do you want to overwrite or save with a different name ?". Any other advice on getting Word 2003 to behave properly ??? Thanks ! "Suzanne S. Barnhill" wrote: This should be happening automatically. Whenever one person has a Word document open, an "owner file" is created (see €śDescription of how Word creates temporary files€ť at http://support.microsoft.com/?kbid=211632). If another user tries to open that document, Word generates a message that the file is being used by user and gives the second user the option of opening it read-only. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "sharepona" wrote in message news I'm using Word 2003 and having the opposite problem - the "master" file is stored on a network folder, and many people can open and edit it. However, the one saved last prevails and the edits of other people are lost. I would like Word to warn prospective users that " file is being edited by another user" - how can I do it ???? Thanks ! "Suzanne S. Barnhill" wrote: This is not possible in Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Juraj Ujhazy" Juraj wrote in message ... Hello, how do I allow multiple users to access and edit the same document in the same time? We do have files on our firm's network but multiple users need to edit the document at the same time. Thank you. |
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#7
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Is this a .DOC file?
Are all users seeing this folder as the same name or are they all mapped to it differently? Do you have the 'make local copy' setting turned on in Tools=Options=Save? Have you cleaned out all old files using the search string ~$*.$;*.tmp ========= "sharepona" wrote in message ... Thanks for the message - I agree that it should not be happening, but it is ! When user A opens the Word file stored in a network folder, Word creates the temporary file (the one starting with ~), and all users accessing the folder can see it. But other people can still open the same file unimpeded, and whoever saves last prevails. I tried the same test with Powerpoint, and same thing happened. Excel is better, it warns that "file may have been modified by other user, do you want to overwrite or save with a different name ?". Any other advice on getting Word 2003 to behave properly ??? Thanks ! -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
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