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how to setup a letterhead that does not print



 
 
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  #1  
Old March 3rd 09, 12:57 AM posted to microsoft.public.word.pagelayout
scottsanders
external usenet poster
 
Posts: 2
Default how to setup a letterhead that does not print

I have had some letter heads professionally printed with my logo up the top
right hand corner about 7x9cms with contact details below it. I want to setup
a word template that doesn't show's the letterhead and wraps accordingly, but
can't have it print over top of my preprinted stationary.

My only solution I can find so far is to make "Drawing Elements" not printed
through Preferences, but this means that I have to keep changing it if I want
a drawing element, and if I want to include a drawing element on my letter,
such as a graph, it won't print.

To save you time, I don't need any help is using images or drawing elements
or positioning or anything like that. I just need to know how to make it one
element "not printable"

Thanks.

I am using Office for Mac 2004, but think a generic office solution should
suffice.
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  #2  
Old March 3rd 09, 02:54 AM posted to microsoft.public.word.pagelayout
Doug Robbins - Word MVP on news.microsoft.com
external usenet poster
 
Posts: 407
Default how to setup a letterhead that does not print

Anchor a textbox in the header of the document and set its size and
textwrapping such that the text does not overlap your pre-printed
letterhead.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"scottsanders" wrote in message
...
I have had some letter heads professionally printed with my logo up the top
right hand corner about 7x9cms with contact details below it. I want to
setup
a word template that doesn't show's the letterhead and wraps accordingly,
but
can't have it print over top of my preprinted stationary.

My only solution I can find so far is to make "Drawing Elements" not
printed
through Preferences, but this means that I have to keep changing it if I
want
a drawing element, and if I want to include a drawing element on my
letter,
such as a graph, it won't print.

To save you time, I don't need any help is using images or drawing
elements
or positioning or anything like that. I just need to know how to make it
one
element "not printable"

Thanks.

I am using Office for Mac 2004, but think a generic office solution should
suffice.



  #3  
Old March 3rd 09, 05:15 AM posted to microsoft.public.word.pagelayout
scottsanders
external usenet poster
 
Posts: 2
Default how to setup a letterhead that does not print

Thanks for your comments Doug, but that's not quite what I am after. In
essence, I would love the option to be able to make my document look like my
letter head, without it printing the same letter head on top of my preprinted
letter head. It would be great if there was something like a stationary
option where I could just choose an A4 sized image I'd made (to look like my
A4 stationary) and set it as the document background, but that background
wouldn't print. Does this option exists? Some people may be thinking its not
necessary, and your solution is what I'd already setup, but I would like to
be able to have it look like the actual A4 stationary letterhead I use, not
just work when I print it. Does this make sense?

"Doug Robbins - Word MVP on news.microsof" wrote:

Anchor a textbox in the header of the document and set its size and
textwrapping such that the text does not overlap your pre-printed
letterhead.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

  #4  
Old March 3rd 09, 07:53 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 19,312
Default how to setup a letterhead that does not print

The only answer if you want to have only some graphics and text printed is
to format the unwanted graphics and text as white colour (in the case of the
graphics this means adjusting the brightness to 100%). You could then use
vba intercept the print routine to toggle the display, print the document
then toggle it back again. or run the macro from a toolbar button in the
template The exact code will rather depend on your template, your printer
and what exactly is in the header(s) that you want to hide, but the
following should give you a start. Note that the macro only affects the
header (the first page header if it exists). If you want to hide footers,
you will have to treat them separately.


Sub PrintLetter()
Dim oHeader As Range
Dim i As Long
If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then
Set oHeader =
ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range
Else
Set oHeader =
ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range
End If
With oHeader
.Font.Color = wdColorWhite
For i = .ShapeRange.Count To 1 Step -1
If .ShapeRange(i).Type = msoAutoShape Then
.ShapeRange(i).Fill.Visible = msoFalse
Else
.ShapeRange(i).PictureFormat.Brightness = 1#
End If
Next i
For i = .InlineShapes.Count To 1 Step -1
.InlineShapes(i).PictureFormat.Brightness = 1#
Next i
End With
ActiveDocument.PrintOut
With oHeader
.Font.Color = wdColorAutomatic
For i = .ShapeRange.Count To 1 Step -1
If .ShapeRange(i).Type = msoAutoShape Then
.ShapeRange(i).Fill.Visible = msoTrue
Else
.ShapeRange(i).PictureFormat.Brightness = 0.5
End If
Next i
For i = .InlineShapes.Count To 1 Step -1
.InlineShapes(i).PictureFormat.Brightness = 0.5
Next i
End With
End Sub

http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


scottsanders wrote:
Thanks for your comments Doug, but that's not quite what I am after.
In essence, I would love the option to be able to make my document
look like my letter head, without it printing the same letter head on
top of my preprinted letter head. It would be great if there was
something like a stationary option where I could just choose an A4
sized image I'd made (to look like my A4 stationary) and set it as
the document background, but that background wouldn't print. Does
this option exists? Some people may be thinking its not necessary,
and your solution is what I'd already setup, but I would like to be
able to have it look like the actual A4 stationary letterhead I use,
not just work when I print it. Does this make sense?

"Doug Robbins - Word MVP on news.microsof" wrote:

Anchor a textbox in the header of the document and set its size and
textwrapping such that the text does not overlap your pre-printed
letterhead.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com



  #5  
Old March 3rd 09, 08:40 AM posted to microsoft.public.word.pagelayout
Doug Robbins - Word MVP on news.microsoft.com
external usenet poster
 
Posts: 407
Default how to setup a letterhead that does not print

If you have your logo inserted by means of an { INCLUDEPICTURE
"Path//Filename" } field and you select it and insert a bookmark named logo,
you can use the following code in a macro to toggle the display of the logo
on and off

With ActiveDocument
If .Bookmarks.Exists("Logo") Then
With .Bookmarks("Logo").Range.Font
If .Hidden = True Then
.Hidden = False
ActiveWindow.View.ShowHiddenText = True
Else
.Hidden = True
ActiveWindow.View.ShowHiddenText = False
End If
End With
Else
Exit Sub
End If
End With

The best thing to do is put this code in template that you save into the
Word Startup folder and add a toolbar to that template with a button on it
to run the macro. When you do that, the button/macro will be available for
use on all documents that contain such a bookmarked IncludePicture field.


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"scottsanders" wrote in message
...
Thanks for your comments Doug, but that's not quite what I am after. In
essence, I would love the option to be able to make my document look like
my
letter head, without it printing the same letter head on top of my
preprinted
letter head. It would be great if there was something like a stationary
option where I could just choose an A4 sized image I'd made (to look like
my
A4 stationary) and set it as the document background, but that background
wouldn't print. Does this option exists? Some people may be thinking its
not
necessary, and your solution is what I'd already setup, but I would like
to
be able to have it look like the actual A4 stationary letterhead I use,
not
just work when I print it. Does this make sense?

"Doug Robbins - Word MVP on news.microsof" wrote:

Anchor a textbox in the header of the document and set its size and
textwrapping such that the text does not overlap your pre-printed
letterhead.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com



  #6  
Old March 4th 09, 04:51 PM posted to microsoft.public.word.pagelayout
TedMi[_2_]
external usenet poster
 
Posts: 69
Default how to setup a letterhead that does not print

A non-VBA option that uses view and print option settings to toggle graphic
printing is described he
www.mirecki.us/computing See the link Hiding / printing graphics
-TedMi

"Graham Mayor" wrote in message
...
The only answer if you want to have only some graphics and text printed is
to format the unwanted graphics and text as white colour (in the case of
the graphics this means adjusting the brightness to 100%). You could then
use vba intercept the print routine to toggle the display, print the
document then toggle it back again. or run the macro from a toolbar button
in the template The exact code will rather depend on your template, your
printer and what exactly is in the header(s) that you want to hide, but
the following should give you a start. Note that the macro only affects
the header (the first page header if it exists). If you want to hide
footers, you will have to treat them separately.


Sub PrintLetter()
Dim oHeader As Range
Dim i As Long
If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists Then
Set oHeader =
ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range
Else
Set oHeader =
ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range
End If
With oHeader
.Font.Color = wdColorWhite
For i = .ShapeRange.Count To 1 Step -1
If .ShapeRange(i).Type = msoAutoShape Then
.ShapeRange(i).Fill.Visible = msoFalse
Else
.ShapeRange(i).PictureFormat.Brightness = 1#
End If
Next i
For i = .InlineShapes.Count To 1 Step -1
.InlineShapes(i).PictureFormat.Brightness = 1#
Next i
End With
ActiveDocument.PrintOut
With oHeader
.Font.Color = wdColorAutomatic
For i = .ShapeRange.Count To 1 Step -1
If .ShapeRange(i).Type = msoAutoShape Then
.ShapeRange(i).Fill.Visible = msoTrue
Else
.ShapeRange(i).PictureFormat.Brightness = 0.5
End If
Next i
For i = .InlineShapes.Count To 1 Step -1
.InlineShapes(i).PictureFormat.Brightness = 0.5
Next i
End With
End Sub

http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


scottsanders wrote:
Thanks for your comments Doug, but that's not quite what I am after.
In essence, I would love the option to be able to make my document
look like my letter head, without it printing the same letter head on
top of my preprinted letter head. It would be great if there was
something like a stationary option where I could just choose an A4
sized image I'd made (to look like my A4 stationary) and set it as
the document background, but that background wouldn't print. Does
this option exists? Some people may be thinking its not necessary,
and your solution is what I'd already setup, but I would like to be
able to have it look like the actual A4 stationary letterhead I use,
not just work when I print it. Does this make sense?

"Doug Robbins - Word MVP on news.microsof" wrote:

Anchor a textbox in the header of the document and set its size and
textwrapping such that the text does not overlap your pre-printed
letterhead.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com





  #7  
Old March 4th 09, 04:56 PM posted to microsoft.public.word.pagelayout
TedMi[_2_]
external usenet poster
 
Posts: 69
Default how to setup a letterhead that does not print

Forgot to add - to see the graphics in that example doc, turn on View hidden
text.
-TedMI

"TedMi" wrote in message
...
A non-VBA option that uses view and print option settings to toggle graphic
printing is described he
www.mirecki.us/computing See the link Hiding / printing graphics
-TedMi

"Graham Mayor" wrote in message
...
The only answer if you want to have only some graphics and text printed
is to format the unwanted graphics and text as white colour (in the case
of the graphics this means adjusting the brightness to 100%). You could
then use vba intercept the print routine to toggle the display, print the
document then toggle it back again. or run the macro from a toolbar
button in the template The exact code will rather depend on your
template, your printer and what exactly is in the header(s) that you want
to hide, but the following should give you a start. Note that the macro
only affects the header (the first page header if it exists). If you want
to hide footers, you will have to treat them separately.


Sub PrintLetter()
Dim oHeader As Range
Dim i As Long
If ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Exists
Then
Set oHeader =
ActiveDocument.Sections(1).Headers(wdHeaderFooterF irstPage).Range
Else
Set oHeader =
ActiveDocument.Sections(1).Headers(wdHeaderFooterP rimary).Range
End If
With oHeader
.Font.Color = wdColorWhite
For i = .ShapeRange.Count To 1 Step -1
If .ShapeRange(i).Type = msoAutoShape Then
.ShapeRange(i).Fill.Visible = msoFalse
Else
.ShapeRange(i).PictureFormat.Brightness = 1#
End If
Next i
For i = .InlineShapes.Count To 1 Step -1
.InlineShapes(i).PictureFormat.Brightness = 1#
Next i
End With
ActiveDocument.PrintOut
With oHeader
.Font.Color = wdColorAutomatic
For i = .ShapeRange.Count To 1 Step -1
If .ShapeRange(i).Type = msoAutoShape Then
.ShapeRange(i).Fill.Visible = msoTrue
Else
.ShapeRange(i).PictureFormat.Brightness = 0.5
End If
Next i
For i = .InlineShapes.Count To 1 Step -1
.InlineShapes(i).PictureFormat.Brightness = 0.5
Next i
End With
End Sub

http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


scottsanders wrote:
Thanks for your comments Doug, but that's not quite what I am after.
In essence, I would love the option to be able to make my document
look like my letter head, without it printing the same letter head on
top of my preprinted letter head. It would be great if there was
something like a stationary option where I could just choose an A4
sized image I'd made (to look like my A4 stationary) and set it as
the document background, but that background wouldn't print. Does
this option exists? Some people may be thinking its not necessary,
and your solution is what I'd already setup, but I would like to be
able to have it look like the actual A4 stationary letterhead I use,
not just work when I print it. Does this make sense?

"Doug Robbins - Word MVP on news.microsof" wrote:

Anchor a textbox in the header of the document and set its size and
textwrapping such that the text does not overlap your pre-printed
letterhead.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com







 




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