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#1
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standard text by reference
I've got a series of documents that use things like document title and
document revision and document number in multiple places within the document (title page, cover, introduction, headers, footers, etc.) To get all of the text in one place for maintenance, I've been adding them as hidden text and bookmarking the characters I want with names (DocTitle, etc) on the first page. Then I { REF DocTitle } them where I need to use them. Is there a better, or best practices, way to accomplish the same objective? Custom document properties inserted by { DocProperty DocTitle }? What I'm looking for is the equivalent of "AutoText by reference" so that updating the text definition modifies all places it's been used in the document. Thanks in advance! |
#2
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Dick,
The problem with Bookmarks is that they are easily deleted. I think that I would use built in and custom document properties. For example Title. Click FileProperties and enter the Document title. In the document simply use the field { Title }. That is all you need. For a custom property you will need to set it up in the Properties dialog and then you { DocProperty "Your Custome Name"} with the "" marks. -- Greg Maxey/Word MVP A Peer in Peer to Peer Support Dick Watson wrote: I've got a series of documents that use things like document title and document revision and document number in multiple places within the document (title page, cover, introduction, headers, footers, etc.) To get all of the text in one place for maintenance, I've been adding them as hidden text and bookmarking the characters I want with names (DocTitle, etc) on the first page. Then I { REF DocTitle } them where I need to use them. Is there a better, or best practices, way to accomplish the same objective? Custom document properties inserted by { DocProperty DocTitle }? What I'm looking for is the equivalent of "AutoText by reference" so that updating the text definition modifies all places it's been used in the document. Thanks in advance! |
#3
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On Sat, 12 Mar 2005 08:58:38 -0700, "Dick Watson"
wrote: I've got a series of documents that use things like document title and document revision and document number in multiple places within the document (title page, cover, introduction, headers, footers, etc.) To get all of the text in one place for maintenance, I've been adding them as hidden text and bookmarking the characters I want with names (DocTitle, etc) on the first page. Then I { REF DocTitle } them where I need to use them. Is there a better, or best practices, way to accomplish the same objective? Custom document properties inserted by { DocProperty DocTitle }? What I'm looking for is the equivalent of "AutoText by reference" so that updating the text definition modifies all places it's been used in the document. Thanks in advance! Yes, document properties (both the standard ones and ones you create on the Custom tab of the dialog) and DocProperty fields are the best practice. If you use the Insert Field dialog to put the fields in, it has a list of all the properties (including any custom ones) to choose from. Note that the name of the title property is "Title", not "DocTitle". To make it easier to remember to fill in the values, you can go to Tools Options Save and check "Prompt for document properties". -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#4
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Thanks to both of you for rapid response. Properties is what I was thinking
was probably the best answer. I'd probably still use a custom one (DocTitle), even if a standard one (Title) is defined. If I use a custom one, I get complete control and some degree of cloaking from people who know a little bit about playing with properties. The problem with all of the cool features like this is that 1% of Word users know anything about them, so they are very fragile if others ever maintain the documents. "Jay Freedman" wrote in message ... On Sat, 12 Mar 2005 08:58:38 -0700, "Dick Watson" wrote: I've got a series of documents that use things like document title and document revision and document number in multiple places within the document (title page, cover, introduction, headers, footers, etc.) To get all of the text in one place for maintenance, I've been adding them as hidden text and bookmarking the characters I want with names (DocTitle, etc) on the first page. Then I { REF DocTitle } them where I need to use them. Is there a better, or best practices, way to accomplish the same objective? Custom document properties inserted by { DocProperty DocTitle }? What I'm looking for is the equivalent of "AutoText by reference" so that updating the text definition modifies all places it's been used in the document. Thanks in advance! Yes, document properties (both the standard ones and ones you create on the Custom tab of the dialog) and DocProperty fields are the best practice. If you use the Insert Field dialog to put the fields in, it has a list of all the properties (including any custom ones) to choose from. Note that the name of the title property is "Title", not "DocTitle". To make it easier to remember to fill in the values, you can go to Tools Options Save and check "Prompt for document properties". |
#5
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Wow, as high as 1%?
Terry Farrell "Dick Watson" wrote in message ... : Thanks to both of you for rapid response. Properties is what I was thinking : was probably the best answer. I'd probably still use a custom one : (DocTitle), even if a standard one (Title) is defined. If I use a custom : one, I get complete control and some degree of cloaking from people who know : a little bit about playing with properties. The problem with all of the cool : features like this is that 1% of Word users know anything about them, so : they are very fragile if others ever maintain the documents. : |
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