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#1
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Linking text to bullet numbering?
Is it possible to do something like this...let's say I have a paragraph in a
document similar to this: "No other provisions of this agreement, except Section 2 (Some Title), Section 12 (Some Other Title), Section 14 (Yet Another Title), shall apply to Some Important Thing." Now, each of these sections is obviously numbered, as you can see, but the numbering will change, and as a result the above paragraph must be manually changed. So is there a way, instead, to link the numbers above to their correspondingly numbered sections elsewhere in the document, so when the bullet numbers change, this paragraph will change as well? Thanks! P.S. Word 2007, in case that matters. |
#2
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Linking text to bullet numbering?
Cross-referencing does exactly what you want and will stay linked if
numbering changes due to new-section-insert or section-move. Look under References group, Caption group, Cross reference command. So long as you have used a Style for the section Heading, such as Heading 1, these will be listed under Numered Item. Select the section you want to reference, change the "Insert Reference to:" to what you want (Pragraph number returns the section number), if you want number and text you need to do both Paragraph number and Paragraph text. This will not return "Section" unless you have added "Section" to the numbering format of the style. Look in the Help for "Create a cross-reference" this has usefull instructions. Beware, if a section title is deleted, the cross-reference remains and turns into the "Error, reference cannot be found!" marker. When you move, add new sections the numbers of existing cross-references do not automatically refesh, to do this, Ctrl+A to select the whole document, F9 to refresh all fields, links, etc. Hope this helps DeanH "John Salerno" wrote: Is it possible to do something like this...let's say I have a paragraph in a document similar to this: "No other provisions of this agreement, except Section 2 (Some Title), Section 12 (Some Other Title), Section 14 (Yet Another Title), shall apply to Some Important Thing." Now, each of these sections is obviously numbered, as you can see, but the numbering will change, and as a result the above paragraph must be manually changed. So is there a way, instead, to link the numbers above to their correspondingly numbered sections elsewhere in the document, so when the bullet numbers change, this paragraph will change as well? Thanks! P.S. Word 2007, in case that matters. |
#3
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Linking text to bullet numbering?
"DeanH" wrote in message
... When you move, add new sections the numbers of existing cross-references do not automatically refesh, to do this, Ctrl+A to select the whole document, F9 to refresh all fields, links, etc. Well, when I follow your steps, I am able to turn "Section 2", for example, into a link to whichever bulleted line I select beneath "Numbered List" (in this case, the 2 became a 4). But when I then tested it out by adding a new bullet, which changed the bullet #4 to a 5, I did Ctrl+A, F9 to refresh the link, but the link remained as "Section 4" and did not become 5. Why didn't that work? |
#4
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Linking text to bullet numbering?
"John Salerno" wrote in message
... "DeanH" wrote in message ... Well, when I follow your steps, I am able to turn "Section 2", for example, into a link to whichever bulleted line I select beneath "Numbered List" (in this case, the 2 became a 4). But when I then tested it out by adding a new bullet, which changed the bullet #4 to a 5, I did Ctrl+A, F9 to refresh the link, but the link remained as "Section 4" and did not become 5. Why didn't that work? I even tried it on a new document just to make sure it wasn't the one I was working with (which I didn't create myself). When I did it myself, the field properly updated *once*, but when I kept adding new bullets (and therefore changing the number of the section I want to reference) the link did not update any more after the first time. |
#5
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Linking text to bullet numbering?
"John Salerno" wrote in message
... I even tried it on a new document just to make sure it wasn't the one I was working with (which I didn't create myself). When I did it myself, the field properly updated *once*, but when I kept adding new bullets (and therefore changing the number of the section I want to reference) the link did not update any more after the first time. Well, I think I figured it out. It wasn't working when I was doing something specific to change the bullet numbering, i.e. putting the cursor on the item I wanted to link to and pressing enter. This renumbers the bullets correctly, but messes up the referencing. Adding bullets in other ways, however, keeps the references in order. Thanks for the original help! |
#6
Posted to microsoft.public.word.pagelayout
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Linking text to bullet numbering?
"DeanH" wrote in message
... When you move, add new sections the numbers of existing cross-references do not automatically refesh, to do this, Ctrl+A to select the whole document, F9 to refresh all fields, links, etc. Quick note: it seems when you do a Print Preview, this also serves to update all the fields in the document. Depending on how you have this set up (I have a button in the toolbar up top), it could be faster than Ctrl+A/F9. |
#7
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Linking text to bullet numbering?
Glad to hear you have this working.
All the best DeanH "John Salerno" wrote: "John Salerno" wrote in message ... I even tried it on a new document just to make sure it wasn't the one I was working with (which I didn't create myself). When I did it myself, the field properly updated *once*, but when I kept adding new bullets (and therefore changing the number of the section I want to reference) the link did not update any more after the first time. Well, I think I figured it out. It wasn't working when I was doing something specific to change the bullet numbering, i.e. putting the cursor on the item I wanted to link to and pressing enter. This renumbers the bullets correctly, but messes up the referencing. Adding bullets in other ways, however, keeps the references in order. Thanks for the original help! |
#8
Posted to microsoft.public.word.pagelayout
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Linking text to bullet numbering?
The problem you experienced with your cross-references is most likely that
some Ref bookmarks point to the wrong paragraph. I understand that your references are correct now. However, it may help you knowing why the problem occurs and how to prevent it. You may find help in the demo below Problem 2 at this address: http://www.thedoctools.com/index.php...erence_trouble About Print Preview and updating fields: Fields will only be updated when changing to Print Preview if you have turned _on_ the setting Tools Options Print tab €śUpdate fields€ť. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "John Salerno" wrote: "DeanH" wrote in message ... When you move, add new sections the numbers of existing cross-references do not automatically refesh, to do this, Ctrl+A to select the whole document, F9 to refresh all fields, links, etc. Quick note: it seems when you do a Print Preview, this also serves to update all the fields in the document. Depending on how you have this set up (I have a button in the toolbar up top), it could be faster than Ctrl+A/F9. |
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