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#1
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comment hidden text appears on labels
I have a Word document that contains a table. I have inserted comments on
some of the text in some of the cells. When I do a mail merge with this documnt as the data source to create a sheet of address labels, the index numbers of the comments appear on the label. For example, if I have a comment with the index "[AM1]", then "[AM1]" appears on the label. This happens even when I have changed the options of the document so that the indices do not appear on the screen when viewing the document. How do I print labels that do not have this unwanted text? -- Arthur |
#2
Posted to microsoft.public.word.mailmerge.fields
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comment hidden text appears on labels
It seems that comments are transferred when you merge. Merge to a new
document and either delete the comments or from the review toolbar turn off their display and then print that document. OR Make a copy of the table document and use the following macro to delete all the comments, then use that as a data source. Sub DeleteComments() Dim i As Long For i = ActiveDocument.Comments.Count To 1 Step -1 ActiveDocument.Comments(i).Delete Next i End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Arthur Menu wrote: I have a Word document that contains a table. I have inserted comments on some of the text in some of the cells. When I do a mail merge with this document as the data source to create a sheet of address labels, the index numbers of the comments appear on the label. For example, if I have a comment with the index "[AM1]", then "[AM1]" appears on the label. This happens even when I have changed the options of the document so that the indices do not appear on the screen when viewing the document. How do I print labels that do not have this unwanted text? -- Arthur |
#3
Posted to microsoft.public.word.mailmerge.fields
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comment hidden text appears on labels
Hi Graham,
Thank you for your helpful advice. I have copied the macro into my normal template for use as needed. To clarify my original post, it is not the comments in their entirety that are transferred when I merge, but only the indices of each comment. They appear as simple text in the merged document. So the review toolbar doesn't help. It seems to me that this must be a bug in the MS software. My workstation is part of a large organization whose IS department keeps our equipment and software up to date, so I don't think the fault lies with us. Arthur "Graham Mayor" wrote: It seems that comments are transferred when you merge. Merge to a new document and either delete the comments or from the review toolbar turn off their display and then print that document. OR Make a copy of the table document and use the following macro to delete all the comments, then use that as a data source. Sub DeleteComments() Dim i As Long For i = ActiveDocument.Comments.Count To 1 Step -1 ActiveDocument.Comments(i).Delete Next i End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Arthur Menu wrote: I have a Word document that contains a table. I have inserted comments on some of the text in some of the cells. When I do a mail merge with this document as the data source to create a sheet of address labels, the index numbers of the comments appear on the label. For example, if I have a comment with the index "[AM1]", then "[AM1]" appears on the label. This happens even when I have changed the options of the document so that the indices do not appear on the screen when viewing the document. How do I print labels that do not have this unwanted text? -- Arthur |
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