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Page breaks in document with multiple section breaks



 
 
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  #1  
Old August 23rd 05, 06:13 PM
Diddakoi
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Default Page breaks in document with multiple section breaks

I am working with Microsoft Word 2000 in Windows XP.

I have a document about 20 pages or so, new pages were created by
Insert/Section Break/Next Page (there was some reason I did this but I just
don't remember why). I need to number each page consecutively, beginning
with the number 1, except the first page. What I've been doing is begin on
the second page of the document, View, Headers & Footers, Switch Between
Headers & Footers, Insert (from menu), Page Numbers, Format, Page Numbering
to Start at 1. For the life of me I can't get this to number all the way
through consecutively. I've even gone into each footer and gotten the page
number in a frame and changed it manually, but it changes every other page
number before it to that number.

Can anyone help before I go nuts? Thanks!
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  #2  
Old August 23rd 05, 07:27 PM
Hilary
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Do you have your headers or footers set on Same as Previous?

"Diddakoi" wrote:

I am working with Microsoft Word 2000 in Windows XP.

I have a document about 20 pages or so, new pages were created by
Insert/Section Break/Next Page (there was some reason I did this but I just
don't remember why). I need to number each page consecutively, beginning
with the number 1, except the first page. What I've been doing is begin on
the second page of the document, View, Headers & Footers, Switch Between
Headers & Footers, Insert (from menu), Page Numbers, Format, Page Numbering
to Start at 1. For the life of me I can't get this to number all the way
through consecutively. I've even gone into each footer and gotten the page
number in a frame and changed it manually, but it changes every other page
number before it to that number.

Can anyone help before I go nuts? Thanks!

  #3  
Old August 23rd 05, 07:31 PM
Jay Freedman
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Posts: n/a
Default

Diddakoi wrote:
I am working with Microsoft Word 2000 in Windows XP.

I have a document about 20 pages or so, new pages were created by
Insert/Section Break/Next Page (there was some reason I did this but
I just don't remember why). I need to number each page
consecutively, beginning with the number 1, except the first page.
What I've been doing is begin on the second page of the document,
View, Headers & Footers, Switch Between Headers & Footers, Insert
(from menu), Page Numbers, Format, Page Numbering to Start at 1. For
the life of me I can't get this to number all the way through
consecutively. I've even gone into each footer and gotten the page
number in a frame and changed it manually, but it changes every other
page number before it to that number.

Can anyone help before I go nuts? Thanks!


It sounds like you're making exactly the opposite choice to what you want.

First, there's an easier way to get to the Page Number Format dialog: When
you open the header or footer area, there's a Format Page Number button on
the Header/Footer toolbar. It's the one with a hand holding a page. That
goes directly to the dialog.

In that dialog, for each section after the first one, you should choose
"Continue from previous section" instead of "Start at 1". When you select
"Start at 1" for a section, that says "I don't care what the last page
number of the preceding section is, make the first page number of this
section be 1".

Another helpful hint: Using the Insert Page Number dialog, which puts the
page numbers in frames, is a really bad idea -- no matter what the Microsoft
developers think! Instead, use the Page Number button on the Header/Footer
toolbar, which puts the page number directly into the header or footer
paragraph. See
http://word.mvps.org/FAQs/Formatting...lyIndented.htm for the kind
of trouble the frames cause.

When you use either method of inserting the page number, Word inserts a
"field", not just a number. The field is what causes the number to be
different on each page, and why replacing the field with a plain number gave
you the same number on every page.

One more bit of advice: Don't insert section breaks unless there's a real
reason to need a new section. Those reasons a (a) to change page
margins -- not just paragraph indents; (b) to change orientation between
portrait and landscape; (c) to change the number of newspaper-style columns;
(d) to change the headers and footers -- although there are several ways of
doing that without new sections, depending on your needs; and (e)
automatically as a result of a mail merge. See
http://word.mvps.org/FAQs/Formatting...thSections.htm for help.

If you want to start a new page with each occurrence of a particular level
of heading, you can do that by including "Page break before" in the
definition of the style for that heading. You can insert a manual page break
with Ctrl+Enter, although you should minimize that to avoid bad page breaks
if the document changes later.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org


  #4  
Old August 24th 05, 09:17 PM
Diddakoi
external usenet poster
 
Posts: n/a
Default

Thanks, I'm much less frustrated now!

"Jay Freedman" wrote:

Diddakoi wrote:
I am working with Microsoft Word 2000 in Windows XP.

I have a document about 20 pages or so, new pages were created by
Insert/Section Break/Next Page (there was some reason I did this but
I just don't remember why). I need to number each page
consecutively, beginning with the number 1, except the first page.
What I've been doing is begin on the second page of the document,
View, Headers & Footers, Switch Between Headers & Footers, Insert
(from menu), Page Numbers, Format, Page Numbering to Start at 1. For
the life of me I can't get this to number all the way through
consecutively. I've even gone into each footer and gotten the page
number in a frame and changed it manually, but it changes every other
page number before it to that number.

Can anyone help before I go nuts? Thanks!


It sounds like you're making exactly the opposite choice to what you want.

First, there's an easier way to get to the Page Number Format dialog: When
you open the header or footer area, there's a Format Page Number button on
the Header/Footer toolbar. It's the one with a hand holding a page. That
goes directly to the dialog.

In that dialog, for each section after the first one, you should choose
"Continue from previous section" instead of "Start at 1". When you select
"Start at 1" for a section, that says "I don't care what the last page
number of the preceding section is, make the first page number of this
section be 1".

Another helpful hint: Using the Insert Page Number dialog, which puts the
page numbers in frames, is a really bad idea -- no matter what the Microsoft
developers think! Instead, use the Page Number button on the Header/Footer
toolbar, which puts the page number directly into the header or footer
paragraph. See
http://word.mvps.org/FAQs/Formatting...lyIndented.htm for the kind
of trouble the frames cause.

When you use either method of inserting the page number, Word inserts a
"field", not just a number. The field is what causes the number to be
different on each page, and why replacing the field with a plain number gave
you the same number on every page.

One more bit of advice: Don't insert section breaks unless there's a real
reason to need a new section. Those reasons a (a) to change page
margins -- not just paragraph indents; (b) to change orientation between
portrait and landscape; (c) to change the number of newspaper-style columns;
(d) to change the headers and footers -- although there are several ways of
doing that without new sections, depending on your needs; and (e)
automatically as a result of a mail merge. See
http://word.mvps.org/FAQs/Formatting...thSections.htm for help.

If you want to start a new page with each occurrence of a particular level
of heading, you can do that by including "Page break before" in the
definition of the style for that heading. You can insert a manual page break
with Ctrl+Enter, although you should minimize that to avoid bad page breaks
if the document changes later.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org



 




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