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#1
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Foreign Country Label Mail Merge
When I do a mail merge using an Excel 2003 the information for China and
Japan gets mixed up. Only those two countries. How can I stop that from happening? -- Have a blessed day. |
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#2
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Foreign Country Label Mail Merge
Can you spell out what is going wrong in a bit more detail? Is the data
appearing incorrectly? If so, how? Or are you doing something like using the ADDRESSBLOCK field and getting addresses for the wrong countries? Or what? On 01/10/2008 16:58, in article , "MLange" wrote: When I do a mail merge using an Excel 2003 the information for China and Japan gets mixed up. Only those two countries. How can I stop that from happening? |
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#3
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Foreign Country Label Mail Merge
I run a mail merge, choose 8163 labels, choose my excel data file, check my
recipient list which puts Next Record in the document, choose Address Block, use Joshua @. Randal Jr. as recipient's name format, match fields using LN, FN CO., ADDRESS, CITY, STATE, ZIP, COUNTRY; then update labels, preview labels and then complete the merge. Edit individual labels, all, and the labels come out like this. MOSES WODILA EBENEZER GOSPEL MINISTRIES INTERNATIONAL PO BOX 212 TORORO, UGANDA E AFRICA This one is correct. JAPAN 343-0041 SAITAMAKOSHIGAYAKOSHOJI BUILDING, 1-9-5 NISHI SENGENDAI VICTORY WORD CHURCH - JAPAN WOLFEPATRICK this last one should be: Patrick Wolfe Victory WOrd Church - Japan Koshoji Building, 1-9-5 Nishi Sengendai Koshigaya Saitama 343-004 Japan -- Have a blessed day. "Peter Jamieson" wrote: Can you spell out what is going wrong in a bit more detail? Is the data appearing incorrectly? If so, how? Or are you doing something like using the ADDRESSBLOCK field and getting addresses for the wrong countries? Or what? On 01/10/2008 16:58, in article , "MLange" wrote: When I do a mail merge using an Excel 2003 the information for China and Japan gets mixed up. Only those two countries. How can I stop that from happening? |
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#4
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Foreign Country Label Mail Merge
I don't know whether it is possible to fix this using the Address Block
field, but that particular field has never really performed what it should. The trouble is that the alternative, which is to use the individual fields, is complicated if you need a different layout for each country. I would do one of the following: a. separate my merge into two parts, (possibly "China/Japan" and "the rest") and do two, or if necessary, three different layouts. You should be able to use the Country field to select the records for each merge b. see if the ADDRESSBLOCK works the way you need it if you omit the country, then add the country as a separate merge field underneath c. move towards individual merge fields - for that, I suggest you see Graham Mayor's article at http://www.gmayor.com/formatting_word_fields.htm Look for the section titled Insert field information and associated text conditionally Peter Jamieson On 01/10/2008 18:18, in article , "MLange" wrote: I run a mail merge, choose 8163 labels, choose my excel data file, check my recipient list which puts Next Record in the document, choose Address Block, use Joshua @. Randal Jr. as recipient's name format, match fields using LN, FN CO., ADDRESS, CITY, STATE, ZIP, COUNTRY; then update labels, preview labels and then complete the merge. Edit individual labels, all, and the labels come out like this. MOSES WODILA EBENEZER GOSPEL MINISTRIES INTERNATIONAL PO BOX 212 TORORO, UGANDA E AFRICA This one is correct. JAPAN 343-0041 SAITAMAKOSHIGAYAKOSHOJI BUILDING, 1-9-5 NISHI SENGENDAI VICTORY WORD CHURCH - JAPAN WOLFEPATRICK this last one should be: Patrick Wolfe Victory WOrd Church - Japan Koshoji Building, 1-9-5 Nishi Sengendai Koshigaya Saitama 343-004 Japan |
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#5
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Foreign Country Label Mail Merge
I just ran the merge again and I noticed that the India labels were missing
the state. In excel there are LN, FN CO., ADDRESS, CITY, STATE, ZIP, COUNTRY fields. the state cell for india is not printing but is putting a - in its place. Is the problem in the fact that I am using Word 2003 on a machine using Vista as the operating system? Thanks. -- Have a blessed day. "Peter Jamieson" wrote: I don't know whether it is possible to fix this using the Address Block field, but that particular field has never really performed what it should. The trouble is that the alternative, which is to use the individual fields, is complicated if you need a different layout for each country. I would do one of the following: a. separate my merge into two parts, (possibly "China/Japan" and "the rest") and do two, or if necessary, three different layouts. You should be able to use the Country field to select the records for each merge b. see if the ADDRESSBLOCK works the way you need it if you omit the country, then add the country as a separate merge field underneath c. move towards individual merge fields - for that, I suggest you see Graham Mayor's article at http://www.gmayor.com/formatting_word_fields.htm Look for the section titled Insert field information and associated text conditionally Peter Jamieson On 01/10/2008 18:18, in article , "MLange" wrote: I run a mail merge, choose 8163 labels, choose my excel data file, check my recipient list which puts Next Record in the document, choose Address Block, use Joshua @. Randal Jr. as recipient's name format, match fields using LN, FN CO., ADDRESS, CITY, STATE, ZIP, COUNTRY; then update labels, preview labels and then complete the merge. Edit individual labels, all, and the labels come out like this. MOSES WODILA EBENEZER GOSPEL MINISTRIES INTERNATIONAL PO BOX 212 TORORO, UGANDA E AFRICA This one is correct. JAPAN 343-0041 SAITAMAKOSHIGAYAKOSHOJI BUILDING, 1-9-5 NISHI SENGENDAI VICTORY WORD CHURCH - JAPAN WOLFEPATRICK this last one should be: Patrick Wolfe Victory WOrd Church - Japan Koshoji Building, 1-9-5 Nishi Sengendai Koshigaya Saitama 343-004 Japan |
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#6
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Foreign Country Label Mail Merge
I don't believe the problem is to do with Vista, but I'm not in a position
to check right now. The trouble with the ADDRESSBLOCK field is that it does not really work as advertised - users in the U.S., with U.S. Address lists, seem to be able to use it without too many problems, but some of its facilities do not apear to work as advertised. That's why people in here generally suggest that you "use individual fields instead." Trouble is that that is probably not going to help if you are mailing to lots of different countries - there are several official layout patterns for addresses worldwide (at least 8, I think). However, I suspect that postal services will probably manage anything in latin script that has something like name Street address City, region, postal code Country Even though the local standard may be different. If you press Alt-F9 in Word you should see the field show up as { ADDRESSBLOCK a set of address layout patterns then some switches like \d } I do not think it will help to insert/remove \d but it is probably worth trying. Peter Jamieson On 01/10/2008 20:26, in article , "MLange" wrote: I just ran the merge again and I noticed that the India labels were missing the state. In excel there are LN, FN CO., ADDRESS, CITY, STATE, ZIP, COUNTRY fields. the state cell for india is not printing but is putting a - in its place. Is the problem in the fact that I am using Word 2003 on a machine using Vista as the operating system? Thanks. |
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#7
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Foreign Country Label Mail Merge
"MLange" wrote:
When I do a mail merge using an Excel 2003 the information for China and Japan gets mixed up. Only those two countries. How can I stop that from happening? They aren't really "mixed up." Those countries use a different address block format. You can ignore those country's address block requirements by editing the address block field and unckecking the option to format the address block according to the destination country's requirements. To do that, right-click the address block field and select "Edit Address Block." A dialog box is displayed where you can uncheck that option. The actual problem, though, is that (as mentioned) the country-specific address block formatting is buggy. I just noticed, in the last two days, the same problem as you. I recognized the reversed format as being correct for JAPAN, but the problem is that there are missing spaces between sub-fields and missing line-feeds to separate street address information from the city and state/province information. I'd still like Microsoft to fix the problem but, like you must, I unchecked the country-specific formatting option in the mean-time. ;-) |
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