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#1
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How can I get 'table math' computations (i.e., numbers returned from
'formulas') in WORD tables to be formatted the way I want them to? -- e.g., to include a 'following zero' (e.g., 70.10 instead of 70.1) and commas in thousands (6,863.63 instead of 6863.63) - ? Thanks. |
#2
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You need a "numeric picture switch." See this topic in help or
http://www.gmayor.com/formatting_word_fields.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "mkraft" wrote in message news ![]() How can I get 'table math' computations (i.e., numbers returned from 'formulas') in WORD tables to be formatted the way I want them to? -- e.g., to include a 'following zero' (e.g., 70.10 instead of 70.1) and commas in thousands (6,863.63 instead of 6863.63) - ? Thanks. |
#3
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On Thu, 1 Jan 2009 17:06:00 -0800, mkraft
wrote: How can I get 'table math' computations (i.e., numbers returned from 'formulas') in WORD tables to be formatted the way I want them to? -- e.g., to include a 'following zero' (e.g., 70.10 instead of 70.1) and commas in thousands (6,863.63 instead of 6863.63) - ? Thanks. Look at the help topic "Numeric Picture (\#) field switch". For the examples you give, the field might look like {= SUM(ABOVE) \# #,###.00} Note: If you have regional settings that use a dot as the thousands separator and a comma as the decimal point, they should also be swapped in the picture switch. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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Hi mkraft,
In addition to the helpful suggestions provided by Suzanne and Jay, you might like to check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party In particular, look at the item titled 'Formatting Numeric Field Results'. -- Cheers macropod [MVP - Microsoft Word] "mkraft" wrote in message news ![]() How can I get 'table math' computations (i.e., numbers returned from 'formulas') in WORD tables to be formatted the way I want them to? -- e.g., to include a 'following zero' (e.g., 70.10 instead of 70.1) and commas in thousands (6,863.63 instead of 6863.63) - ? Thanks. |
#5
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You need a "numeric picture switch." See this topic in help or
http://www.gmayor.com/formatting_word_fields.htm Thanks but that (the linked webpage) looks like pretty heavy-duty reading. Isn't there a more simple way of selecting these options for number formats? I mean, this is not anything arcane -- wanting 'thousands' numbers to include commas, and 'decimal places' to display two numbers right of the decimal point (even if the rightmost number is a zero). |
#6
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I believe another poster provided the exact switch you need, which you can
also find in Word's Help file, as indicated. The basic switch information (reproduced and edited from Word's Help) is at the bottom of Graham's article. The Numeric Picture (\#) field switch is the one you want. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "mkraft" wrote in message ... You need a "numeric picture switch." See this topic in Help or http://www.gmayor.com/formatting_word_fields.htm Thanks but that (the linked webpage) looks like pretty heavy-duty reading. Isn't there a more simple way of selecting these options for number formats? I mean, this is not anything arcane -- wanting 'thousands' numbers to include commas, and 'decimal places' to display two numbers right of the decimal point (even if the rightmost number is a zero). |
#7
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Hi Suzanne,
Perhaps the simplest construction that wiuld suit the OP's needs is somthing along the lines of: {= SUM(ABOVE) \# ,0.00} I agree, though, that learning how to use the formatting switches is better than simply taking whatever you're given without bothering to understand it. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... I believe another poster provided the exact switch you need, which you can also find in Word's Help file, as indicated. The basic switch information (reproduced and edited from Word's Help) is at the bottom of Graham's article. The Numeric Picture (\#) field switch is the one you want. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "mkraft" wrote in message ... You need a "numeric picture switch." See this topic in Help or http://www.gmayor.com/formatting_word_fields.htm Thanks but that (the linked webpage) looks like pretty heavy-duty reading. Isn't there a more simple way of selecting these options for number formats? I mean, this is not anything arcane -- wanting 'thousands' numbers to include commas, and 'decimal places' to display two numbers right of the decimal point (even if the rightmost number is a zero). |
#8
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I agree, though, that learning how to use the formatting switches is better
than simply taking whatever you're given without bothering to understand it. That's not really the point. This is word processing and a word processing program should have certain features available in menus or submenus because they are standard features of such programs. The user should not have to construct formulas to do such simple and basic operations. |
#9
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Look at the help topic "Numeric Picture (\#) field switch". For the
examples you give, the field might look like {= SUM(ABOVE) \# #,###.00} Thanks. Why is there a space between the first two '#' characters? |
#10
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In addition to the helpful suggestions provided by Suzanne and Jay, you
might like to check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party In particular, look at the item titled 'Formatting Numeric Field Results'. Thanks, I wonder, though, what percentage of Word users would agree that it should be necessary to navigate such tutorials in order to do the simple things I inquired about. |
#11
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Hi mkraft,
There are so many possible formatting options, any attempt to reproduce them via a menu would be a monster - and would likely not address everyones' needs. At some stage, users neede to get used to the idea of going beyond the menus and explore Word's Help file - which tells you how to go about formatting field results which, I might add, is something very few Word users ever need to do. -- Cheers macropod [MVP - Microsoft Word] "mkraft" wrote in message ... I agree, though, that learning how to use the formatting switches is better than simply taking whatever you're given without bothering to understand it. That's not really the point. This is word processing and a word processing program should have certain features available in menus or submenus because they are standard features of such programs. The user should not have to construct formulas to do such simple and basic operations. |
#12
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Hi mkraft,
You didn't need to navigate a tutorial - all you needed to do was to use Word's Help file. The tutorial I referred you to is aimed at those who need to go well beyond the basics. -- Cheers macropod [MVP - Microsoft Word] "mkraft" wrote in message ... In addition to the helpful suggestions provided by Suzanne and Jay, you might like to check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party In particular, look at the item titled 'Formatting Numeric Field Results'. Thanks, I wonder, though, what percentage of Word users would agree that it should be necessary to navigate such tutorials in order to do the simple things I inquired about. |
#13
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Hi mkraft,
The '\#' tells Word what type of formatting switch it is dealing with. What follows after the space is the switch format. -- Cheers macropod [MVP - Microsoft Word] "mkraft" wrote in message ... Look at the help topic "Numeric Picture (\#) field switch". For the examples you give, the field might look like {= SUM(ABOVE) \# #,###.00} Thanks. Why is there a space between the first two '#' characters? |
#14
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Have you tried the "Number format:" drop down in the Formula dialog?
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "mkraft" wrote in message ... I agree, though, that learning how to use the formatting switches is better than simply taking whatever you're given without bothering to understand it. That's not really the point. This is word processing and a word processing program should have certain features available in menus or submenus because they are standard features of such programs. The user should not have to construct formulas to do such simple and basic operations. |
#15
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All you had to do was use the "Number format:" dropdown on the Formula
dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "mkraft" wrote in message ... In addition to the helpful suggestions provided by Suzanne and Jay, you might like to check out my Word Field Maths 'tutorial', at: http://www.wopr.com/cgi-bin/w3t/show...?Number=365442 or http://www.gmayor.com/downloads.htm#Third_party In particular, look at the item titled 'Formatting Numeric Field Results'. Thanks, I wonder, though, what percentage of Word users would agree that it should be necessary to navigate such tutorials in order to do the simple things I inquired about. |
#16
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All you had to do was use the "Number format:" dropdown on the Formula
dialog. So, the answer turns out to be a simple one. Perhaps I didn't word my original inquiry clearly enough, as I don't understand why it took so many replies (and more complex remedies, e.g. 'picture switches') to get to this simple solution. I had looked for (and not found) a 'number format' option in the dropdown menus, not having noticed it in the 'formula' dialog box. (Logically, a 'number format' needn't be tied to 'formulas' only -- i.e., it could apply to all numeric entries.) Thanks. |
#17
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You didn't need to navigate a tutorial - all you needed to do was to use
Word's Help file. Is the Help file (I assume you're referring to the Help that comes with Word) available at Microsoft's website? I don't have access to the 'internal' help file because currently I only use Word (& a PC) at a public library, which for some reason doesn't provide the 'Help' that comes with program. If it's duplicated somewhere at microsoft.com I would definitely consult it in the future before posting here. Thanks. |
#18
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Hi mkraft,
Yes, I was referring to the Help file that can be accessed via 'Help' on Word's menu. If the installation you're working with lacks that, you can access an on-line resource, for all versions of MS Office from Office 2000 onwards, via: http://office.microsoft.com/en-us/he...CL100605171033 For fields, you can access the help via: http://office.microsoft.com/en-us/wo...992711033.aspx and the page for formatting fields is: http://office.microsoft.com/en-us/wo...004261033.aspx These are for Word 2007, but they're essentially the same as for previous versions. -- Cheers macropod [MVP - Microsoft Word] "mkraft" wrote in message ... You didn't need to navigate a tutorial - all you needed to do was to use Word's Help file. Is the Help file (I assume you're referring to the Help that comes with Word) available at Microsoft's website? I don't have access to the 'internal' help file because currently I only use Word (& a PC) at a public library, which for some reason doesn't provide the 'Help' that comes with program. If it's duplicated somewhere at microsoft.com I would definitely consult it in the future before posting here. Thanks. |
#19
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Yes, I was referring to the Help file that can be accessed via 'Help' on
Word's menu. If the installation you're working with lacks that, you can access an on-line resource, for all versions of MS Office from Office 2000 onwards, via: http://office.microsoft.com/en-us/he...CL100605171033 Thanks a lot. |
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