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#1
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
I have a letter with an ASK field for the company name (as it is found in
several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
Can you use alt-F9 to display the underlying field codes and reproduce them
in a message here please? (You can't just copy/paste them because of the special field braces {} but do your best) Peter Jamieson "Karin" wrote in message news I have a letter with an ASK field for the company name (as it is found in several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
Or use the macro from my web site that will reproduce the fields *exactly*
as you have them. http://www.gmayor.com/export_field.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Peter Jamieson wrote: Can you use alt-F9 to display the underlying field codes and reproduce them in a message here please? (You can't just copy/paste them because of the special field braces {} but do your best) Peter Jamieson "Karin" wrote in message news I have a letter with an ASK field for the company name (as it is found in several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
#4
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
This is the ASK field:
{ASK CompanyName "Type Name of Company, Click OK (do not add extra returns)" \* MERGEFORMAT} This is the reference field that is part of the address, and which will not show when merged with a label (or env): {REF CompanyName \h \* MERGEFORMAT} "Peter Jamieson" wrote: Can you use alt-F9 to display the underlying field codes and reproduce them in a message here please? (You can't just copy/paste them because of the special field braces {} but do your best) Peter Jamieson "Karin" wrote in message news I have a letter with an ASK field for the company name (as it is found in several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
#5
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
There is nothing wrong with the fields as they stand, but how are you using
them? You make reference to a letter and to a label or envelope. What exactly are you merging here and where have you placed these fields? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Karin wrote: This is the ASK field: {ASK CompanyName "Type Name of Company, Click OK (do not add extra returns)" \* MERGEFORMAT} This is the reference field that is part of the address, and which will not show when merged with a label (or env): {REF CompanyName \h \* MERGEFORMAT} "Peter Jamieson" wrote: Can you use alt-F9 to display the underlying field codes and reproduce them in a message here please? (You can't just copy/paste them because of the special field braces {} but do your best) Peter Jamieson "Karin" wrote in message news I have a letter with an ASK field for the company name (as it is found in several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
#6
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
The ask field is at the top of the letter. The reference is located in the
address line and also in a couple of places in the body of the letter. To then print an envelope or a label (they behave the same), I choose, Tools / Letters and Mailings / Envelopes and Labels -- the window comes up with the address information showing automatically, including the company name. But when it prints it prints "Error....reference not found" instead of the company name. "Graham Mayor" wrote: There is nothing wrong with the fields as they stand, but how are you using them? You make reference to a letter and to a label or envelope. What exactly are you merging here and where have you placed these fields? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Karin wrote: This is the ASK field: {ASK CompanyName "Type Name of Company, Click OK (do not add extra returns)" \* MERGEFORMAT} This is the reference field that is part of the address, and which will not show when merged with a label (or env): {REF CompanyName \h \* MERGEFORMAT} "Peter Jamieson" wrote: Can you use alt-F9 to display the underlying field codes and reproduce them in a message here please? (You can't just copy/paste them because of the special field braces {} but do your best) Peter Jamieson "Karin" wrote in message news I have a letter with an ASK field for the company name (as it is found in several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
#7
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
I take it then that this isn't a merge at all, but merely a letter /
envelope / label? I havetried but cannot reproduce the problem from the information supplied. There a couple of oddities. 1. The \*mergeformat switches are almost certainly unneccessary. 2. The \h switch maybe unnecessary also. 3. I cannot persuade Word (2003) to automatically pickup an address line that comprises a REF field, however if yours is carrying the field to an envelope, try unchecking tools options print update fields. This should not force that REF field to look for its source again. I also find that if I copy the address and paste it into the envelope/label dialog that the field is not carried - merely the result of that field at the time of copying. 4. If you are adding the envelope that contains a REF field to the letter it will then be before the REF field in the document. I can see that this might cause the document some confusion when the field is updated, but I have not found a way to do that, apart from copying the address and field to the envelope manually. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Karin wrote: The ask field is at the top of the letter. The reference is located in the address line and also in a couple of places in the body of the letter. To then print an envelope or a label (they behave the same), I choose, Tools / Letters and Mailings / Envelopes and Labels -- the window comes up with the address information showing automatically, including the company name. But when it prints it prints "Error....reference not found" instead of the company name. "Graham Mayor" wrote: There is nothing wrong with the fields as they stand, but how are you using them? You make reference to a letter and to a label or envelope. What exactly are you merging here and where have you placed these fields? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Karin wrote: This is the ASK field: {ASK CompanyName "Type Name of Company, Click OK (do not add extra returns)" \* MERGEFORMAT} This is the reference field that is part of the address, and which will not show when merged with a label (or env): {REF CompanyName \h \* MERGEFORMAT} "Peter Jamieson" wrote: Can you use alt-F9 to display the underlying field codes and reproduce them in a message here please? (You can't just copy/paste them because of the special field braces {} but do your best) Peter Jamieson "Karin" wrote in message news I have a letter with an ASK field for the company name (as it is found in several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
#8
Posted to microsoft.public.word.mailmerge.fields
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Ask Field and Label Merge
I would guess that your address is bookmarked with a bookmark called
EnvelopeAddress - that way, the REF field is copied to a new envelope. Is that the case? The REF field displays the current value of the CompanyName bookmark (i.e. the one set up by the ASK field) at the time the REF field was last executed. When you copy the REF, it should copy the current result as well. Which version of Word are you using? Peter Jamieson "Karin" wrote in message ... The ask field is at the top of the letter. The reference is located in the address line and also in a couple of places in the body of the letter. To then print an envelope or a label (they behave the same), I choose, Tools / Letters and Mailings / Envelopes and Labels -- the window comes up with the address information showing automatically, including the company name. But when it prints it prints "Error....reference not found" instead of the company name. "Graham Mayor" wrote: There is nothing wrong with the fields as they stand, but how are you using them? You make reference to a letter and to a label or envelope. What exactly are you merging here and where have you placed these fields? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Karin wrote: This is the ASK field: {ASK CompanyName "Type Name of Company, Click OK (do not add extra returns)" \* MERGEFORMAT} This is the reference field that is part of the address, and which will not show when merged with a label (or env): {REF CompanyName \h \* MERGEFORMAT} "Peter Jamieson" wrote: Can you use alt-F9 to display the underlying field codes and reproduce them in a message here please? (You can't just copy/paste them because of the special field braces {} but do your best) Peter Jamieson "Karin" wrote in message news I have a letter with an ASK field for the company name (as it is found in several places through out the letter) and a FILLIN field for the address. When I choose to create a label (or envelope), the FILLIN field is fine, but the ASK field shows "error,...not found". How can I work around this problem? Thank you. |
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