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#1
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Replacing carriage returns with spaces in MS Word
How can I replace a whole bunch of carriage returns in a part of a document
with spaces? I tried using Replace All, but MS Word would not accept a carriage return as a character in the Find field. Would have been easy if it did! Sometimes I copy and paste e-mail messages into Word documents so I can reformat them for reprinting, and when I do this from my e-mail program each line within a paragraph ends up with a carriage return inserted that I would like to delete. |
#2
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Replacing carriage returns with spaces in MS Word
With your cursor in the Find What? box, go to More Special and
choose Paragraph Mark (first one in the list). It will insert the code for a paragraph mark into the Find box. Tab to the Replace box and type a space, and click Replace All. (If the document has paragraphs separated by two adjacent paragraph marks, you'll need first to replace ^p^p with something else that otherwise doesn't appear in your document, such as ^l. Then after the unwanted paragraph marks are gone, go back and replace ^l with ^p.) On Aug 18, 3:28*pm, Wild Bill Wild wrote: How can I replace a whole bunch of carriage returns in a part of a document with spaces? *I tried using Replace All, but MS Word would not accept a carriage return as a character in the Find field. *Would have been easy if it did! Sometimes I copy and paste e-mail messages into Word documents so I can reformat them for reprinting, and when I do this from my e-mail program each line within a paragraph ends up with a carriage return inserted that I would like to delete. |
#3
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Replacing carriage returns with spaces in MS Word
Why not just replace ^p^p with ^p? But in such situations, if it is desired
to preserve these actual paragraph breaks, then the more prudent approach is to replace ^p with ^l, ^l^l with ^p, and then ^l with a space. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... With your cursor in the Find What? box, go to More Special and choose Paragraph Mark (first one in the list). It will insert the code for a paragraph mark into the Find box. Tab to the Replace box and type a space, and click Replace All. (If the document has paragraphs separated by two adjacent paragraph marks, you'll need first to replace ^p^p with something else that otherwise doesn't appear in your document, such as ^l. Then after the unwanted paragraph marks are gone, go back and replace ^l with ^p.) On Aug 18, 3:28 pm, Wild Bill Wild wrote: How can I replace a whole bunch of carriage returns in a part of a document with spaces? I tried using Replace All, but MS Word would not accept a carriage return as a character in the Find field. Would have been easy if it did! Sometimes I copy and paste e-mail messages into Word documents so I can reformat them for reprinting, and when I do this from my e-mail program each line within a paragraph ends up with a carriage return inserted that I would like to delete. |
#4
Posted to microsoft.public.word.docmanagement
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Replacing carriage returns with spaces in MS Word
Because if you first replace ^p^p with ^p, you'll lose the actual
paragraph division when you remove all the ^p's. But why is it more prudent to do the intermediate step ^p ^l space ? On Aug 18, 5:34*pm, "Suzanne S. Barnhill" wrote: Why not just replace ^p^p with ^p? But in such situations, if it is desired to preserve these actual paragraph breaks, then the more prudent approach is to replace ^p with ^l, ^l^l with ^p, and then ^l with a space. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "Peter T. Daniels" wrote in ... With your cursor in the Find What? box, go to More Special and choose Paragraph Mark (first one in the list). It will insert the code for a paragraph mark into the Find box. Tab to the Replace box and type a space, and click Replace All. (If the document has paragraphs separated by two adjacent paragraph marks, you'll need first to replace ^p^p with something else that otherwise doesn't appear in your document, such as ^l. Then after the unwanted paragraph marks are gone, go back and replace ^l with ^p.) On Aug 18, 3:28 pm, Wild Bill Wild wrote: How can I replace a whole bunch of carriage returns in a part of a document with spaces? I tried using Replace All, but MS Word would not accept a carriage return as a character in the Find field. Would have been easy if it did! Sometimes I copy and paste e-mail messages into Word documents so I can reformat them for reprinting, and when I do this from my e-mail program each line within a paragraph ends up with a carriage return inserted that I would like to delete.- |
#5
Posted to microsoft.public.word.docmanagement
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Replacing carriage returns with spaces in MS Word
Because to me it seems easier to convert ^p to ^l and then ^l^l to ^p than
to convert ^p^p to something intermediate and then ^p to something else and then the something intermediate back to ^p. Not to mention that a lot of the text pasted from the Web has line breaks to begin with, so what you already have is ^l^l. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... Because if you first replace ^p^p with ^p, you'll lose the actual paragraph division when you remove all the ^p's. But why is it more prudent to do the intermediate step ^p ^l space ? On Aug 18, 5:34 pm, "Suzanne S. Barnhill" wrote: Why not just replace ^p^p with ^p? But in such situations, if it is desired to preserve these actual paragraph breaks, then the more prudent approach is to replace ^p with ^l, ^l^l with ^p, and then ^l with a space. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "Peter T. Daniels" wrote in ... With your cursor in the Find What? box, go to More Special and choose Paragraph Mark (first one in the list). It will insert the code for a paragraph mark into the Find box. Tab to the Replace box and type a space, and click Replace All. (If the document has paragraphs separated by two adjacent paragraph marks, you'll need first to replace ^p^p with something else that otherwise doesn't appear in your document, such as ^l. Then after the unwanted paragraph marks are gone, go back and replace ^l with ^p.) On Aug 18, 3:28 pm, Wild Bill Wild wrote: How can I replace a whole bunch of carriage returns in a part of a document with spaces? I tried using Replace All, but MS Word would not accept a carriage return as a character in the Find field. Would have been easy if it did! Sometimes I copy and paste e-mail messages into Word documents so I can reformat them for reprinting, and when I do this from my e-mail program each line within a paragraph ends up with a carriage return inserted that I would like to delete.- |
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