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#1
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File Size and Headers & Footers
Hi all,
I've searched here for an answer, but haven't found one. I am working in a fairly long (135 pages) document which requires many page orientation changes, every few pages. I'm using Next Page section breaks, and headers and footers. The header and footer needs to change each time the page orientation changes so I have to turn on and off "Same as Previous" often. As I do this, the file size grows by several thousand K for every 5 or 6 "Same as Previous" changes. By the time I was up to 60 section breaks the file had gone from 26,000 KB up to 132,000 KB! The file size doesn't change when I change the amount of info in the headers or footers, I'm not adding any extra graphics or text to the document, and this only happens when I click that option on or off. Just adding sections and changing page orientation doesn't change the file size by anything appreciable. I'm not allowed to turn the doc into Master and Sub docs, and can't save all the landscape pages for the end. Serious good Karma goes out to the kind person who can help me! Karen |
#2
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You are right to be avoiding master/subdocuments.
URL: http://www.addbalance.com/word/masterdocuments.htm URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm Can you break your document up into a couple of files, though? BTW, what you are describing is not a very long document for Word to handle, but that many section breaks does make for document complexity. This makes the document prone to corruption, so be very careful to make regular, separate, backups. (Not to a floppy, though, from Word.) Section breaks, themselves, hold a lot of information. When you break the same as previous connection, you are forcing the addition of more header/footer information for your section. Depending on how complex your headers/footers are and how much direct formatting they contain (vs. formatting using styles) this can add to your file size in a way that seems disproportionate. You may want to look at http://addbalance.com/usersguide/sections.htm and http://word.mvps.org/FAQs/Formatting...thSections.htm for more on sections and section breaks. I don't think you'll find the answers to your specific questions, there, though. I trust you have already looked at http://word.mvps.org/faqs/formatting...ioncontent.htm. Sorry no solutions. Hope this is of some solace if not help. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Karen P" Karen wrote in message ... Hi all, I've searched here for an answer, but haven't found one. I am working in a fairly long (135 pages) document which requires many page orientation changes, every few pages. I'm using Next Page section breaks, and headers and footers. The header and footer needs to change each time the page orientation changes so I have to turn on and off "Same as Previous" often. As I do this, the file size grows by several thousand K for every 5 or 6 "Same as Previous" changes. By the time I was up to 60 section breaks the file had gone from 26,000 KB up to 132,000 KB! The file size doesn't change when I change the amount of info in the headers or footers, I'm not adding any extra graphics or text to the document, and this only happens when I click that option on or off. Just adding sections and changing page orientation doesn't change the file size by anything appreciable. I'm not allowed to turn the doc into Master and Sub docs, and can't save all the landscape pages for the end. Serious good Karma goes out to the kind person who can help me! Karen |
#3
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Hey Charles, you are too awesome! I read all the links you provided and
something you wrote got me thinking (you can bet that hurt!). I am going to explore making links to previous headers and footers in the documents, rather than creating new ones every time I have a section break. There are only two - portrait and landscape H's & F's. I have to leave for my night job now, but will tackle it in the morning. Any suggestions in the meantime?! Thanks!!! Karen P "Charles Kenyon" wrote: You are right to be avoiding master/subdocuments. URL: http://www.addbalance.com/word/masterdocuments.htm URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm Can you break your document up into a couple of files, though? BTW, what you are describing is not a very long document for Word to handle, but that many section breaks does make for document complexity. This makes the document prone to corruption, so be very careful to make regular, separate, backups. (Not to a floppy, though, from Word.) Section breaks, themselves, hold a lot of information. When you break the same as previous connection, you are forcing the addition of more header/footer information for your section. Depending on how complex your headers/footers are and how much direct formatting they contain (vs. formatting using styles) this can add to your file size in a way that seems disproportionate. You may want to look at http://addbalance.com/usersguide/sections.htm and http://word.mvps.org/FAQs/Formatting...thSections.htm for more on sections and section breaks. I don't think you'll find the answers to your specific questions, there, though. I trust you have already looked at http://word.mvps.org/faqs/formatting...ioncontent.htm. Sorry no solutions. Hope this is of some solace if not help. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Karen P" Karen wrote in message ... Hi all, I've searched here for an answer, but haven't found one. I am working in a fairly long (135 pages) document which requires many page orientation changes, every few pages. I'm using Next Page section breaks, and headers and footers. The header and footer needs to change each time the page orientation changes so I have to turn on and off "Same as Previous" often. As I do this, the file size grows by several thousand K for every 5 or 6 "Same as Previous" changes. By the time I was up to 60 section breaks the file had gone from 26,000 KB up to 132,000 KB! The file size doesn't change when I change the amount of info in the headers or footers, I'm not adding any extra graphics or text to the document, and this only happens when I click that option on or off. Just adding sections and changing page orientation doesn't change the file size by anything appreciable. I'm not allowed to turn the doc into Master and Sub docs, and can't save all the landscape pages for the end. Serious good Karma goes out to the kind person who can help me! Karen |
#4
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There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen P" Karen wrote in message ... Hi all, I've searched here for an answer, but haven't found one. I am working in a fairly long (135 pages) document which requires many page orientation changes, every few pages. I'm using Next Page section breaks, and headers and footers. The header and footer needs to change each time the page orientation changes so I have to turn on and off "Same as Previous" often. As I do this, the file size grows by several thousand K for every 5 or 6 "Same as Previous" changes. By the time I was up to 60 section breaks the file had gone from 26,000 KB up to 132,000 KB! The file size doesn't change when I change the amount of info in the headers or footers, I'm not adding any extra graphics or text to the document, and this only happens when I click that option on or off. Just adding sections and changing page orientation doesn't change the file size by anything appreciable. I'm not allowed to turn the doc into Master and Sub docs, and can't save all the landscape pages for the end. Serious good Karma goes out to the kind person who can help me! Karen |