Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Section Breaks and Headers & Footers
In order for me to fully explain my issues, I have to give a little
background information about the certain programs. I handle closing package document changes for a mortgage company. In the company that I work for, we house all of the closing documents in a shared drive. We use two programs to create a closing package. Lets call the first program Program A and the second program Program B. The main function of Program A is for the employees to put customer information and make calculations based on that information. Program B pulls information from Program A, selects the correct closing documents from the shared drive, and plugs in the information into the closing package. Due to the process in pulling the documents and merging them into a closing package, any format modifications could cause additional errors on the precedding or following pages. Now comes the current issue. Here is the layout of the document in question. It consists of several pages, usually around 7 (there are different versions of this document). I have the page layout as follows: 1st page different (for headers and footers). Header of first page is blank, rest have header information. All footers have the same information. Due to the fact that each page has information merged into the document, had to place a page break in between each page for flowing text. The first page has text that is required on the first page. The second page has the required space for signatures. The next couple of pages has the necessary legal text. The last page has additional information. These different sections are all of the same document. Between the last page of legal text and the last page of additonal information, there is a Page Break. The change that I am trying to make affects the headers and footers. All headers except the first page header will be modified. I have to delete a picture in the header. The only footer that will be affected is the second to last page footer, the last page of legal text. I have to add text to the footer. Because of how Program B selects and merges the closing package, I have to go through a process that is just a little bit more complicated than simple. I also cannot leave on the "Same As Previous" selection for headers and footers, it will alter all headers and footers in the closing package. Here is the list of what I am doing 1. I delete the picture in the header and replace with another picture. Then I make sure that all other headers have the new picture. 2. Exit headers and footers 3. Go to the last page of text. Go to the page break before the last page of text. 4. Delete page break. 5. Insert - Break - Section Break - Next Page 6. View - Header and Footer 7. De-select "Same as Previous" function for the header 8. Select "Switch Between Header and Footer" button 9. De-select "Same as Previous" function for the footer 10. Paste the text in the footer 11. Select the "Format Page Number" button 12. In "Page Numbering" tab, check the "Continue from previous section" 13. Close Header and Footer toolbar 14. Scroll down to the page break on the last page of text 15. Delete the page break 16. Insert - Break - Section Break - Next Page 17. View - Header and Footer 18. De-select "Same as Previous" function for the header 19. Select "Switch Between Header and Footer" button 20. De-select "Same as Previous" function for the footer 21. Delete text that was added from previous footer section 22. Select the "Format Page Number" button 23. In "Page Numbering" tab, check the "Continue from previous section" 24. Close Header and Footer toolbar 25. Ctrl Home 26. Insert - Break - Section Break - Next Page 27. View - Header and Footer 28. De-select "Same as Previous" function for the header 29. Select "Switch Between Header and Footer" button 30. De-select "Same as Previous" function for the footer Now, inbetween steps 4 and 5, and steps 15 and 16, the header on the previous page is removed. The Header of the all pages of this document, excluding the first page, is simple sectioned €śHeader.€ť After I had instead the section break, the header becomes €śFirst Page Header €“ Section 2-€ś and €śSame as Previous.€ť The issue is that even the €śSame as Previous€ť is selected, the header is gone. The only way that I can add the header is by manually copying and pasting the header from a different page. The issue with that is when Program B is ran, Program B might throw off some of the headers and footers of the other documents in the package. Also, I will have to manually insert the header into almost 350 documents, on top of all the other steps that I am going through. Is there any way that I can alter the format of the header in the last 2 pages to read €śHeader €“ Section 1-€ś to match the previous headers? The €śSame as Previous€ť tool does not fix this issue. Thanks |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Section Breaks and Headers & Footers
The important thing here is that each section can have up to three headers
(and three foters); this is true if you enable "Different odd and even" as well as "Different first page" in File | Page Setup. As you insert the section break, the new section inherits the section properties from the previous section. To have a single header in the newly created section, clear the "Different first page" option for that section. -- Stefan Blom Microsoft Word MVP "mortgage" wrote: In order for me to fully explain my issues, I have to give a little background information about the certain programs. I handle closing package document changes for a mortgage company. In the company that I work for, we house all of the closing documents in a shared drive. We use two programs to create a closing package. Lets call the first program Program A and the second program Program B. The main function of Program A is for the employees to put customer information and make calculations based on that information. Program B pulls information from Program A, selects the correct closing documents from the shared drive, and plugs in the information into the closing package. Due to the process in pulling the documents and merging them into a closing package, any format modifications could cause additional errors on the precedding or following pages. Now comes the current issue. Here is the layout of the document in question. It consists of several pages, usually around 7 (there are different versions of this document). I have the page layout as follows: 1st page different (for headers and footers). Header of first page is blank, rest have header information. All footers have the same information. Due to the fact that each page has information merged into the document, had to place a page break in between each page for flowing text. The first page has text that is required on the first page. The second page has the required space for signatures. The next couple of pages has the necessary legal text. The last page has additional information. These different sections are all of the same document. Between the last page of legal text and the last page of additonal information, there is a Page Break. The change that I am trying to make affects the headers and footers. All headers except the first page header will be modified. I have to delete a picture in the header. The only footer that will be affected is the second to last page footer, the last page of legal text. I have to add text to the footer. Because of how Program B selects and merges the closing package, I have to go through a process that is just a little bit more complicated than simple. I also cannot leave on the "Same As Previous" selection for headers and footers, it will alter all headers and footers in the closing package. Here is the list of what I am doing 1. I delete the picture in the header and replace with another picture. Then I make sure that all other headers have the new picture. 2. Exit headers and footers 3. Go to the last page of text. Go to the page break before the last page of text. 4. Delete page break. 5. Insert - Break - Section Break - Next Page 6. View - Header and Footer 7. De-select "Same as Previous" function for the header 8. Select "Switch Between Header and Footer" button 9. De-select "Same as Previous" function for the footer 10. Paste the text in the footer 11. Select the "Format Page Number" button 12. In "Page Numbering" tab, check the "Continue from previous section" 13. Close Header and Footer toolbar 14. Scroll down to the page break on the last page of text 15. Delete the page break 16. Insert - Break - Section Break - Next Page 17. View - Header and Footer 18. De-select "Same as Previous" function for the header 19. Select "Switch Between Header and Footer" button 20. De-select "Same as Previous" function for the footer 21. Delete text that was added from previous footer section 22. Select the "Format Page Number" button 23. In "Page Numbering" tab, check the "Continue from previous section" 24. Close Header and Footer toolbar 25. Ctrl Home 26. Insert - Break - Section Break - Next Page 27. View - Header and Footer 28. De-select "Same as Previous" function for the header 29. Select "Switch Between Header and Footer" button 30. De-select "Same as Previous" function for the footer Now, inbetween steps 4 and 5, and steps 15 and 16, the header on the previous page is removed. The Header of the all pages of this document, excluding the first page, is simple sectioned €śHeader.€ť After I had instead the section break, the header becomes €śFirst Page Header €“ Section 2-€ś and €śSame as Previous.€ť The issue is that even the €śSame as Previous€ť is selected, the header is gone. The only way that I can add the header is by manually copying and pasting the header from a different page. The issue with that is when Program B is ran, Program B might throw off some of the headers and footers of the other documents in the package. Also, I will have to manually insert the header into almost 350 documents, on top of all the other steps that I am going through. Is there any way that I can alter the format of the header in the last 2 pages to read €śHeader €“ Section 1-€ś to match the previous headers? The €śSame as Previous€ť tool does not fix this issue. Thanks |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Section Breaks and Headers & Footers
Note, however, that you cannot choose "Different odd and even" for specific
sections; once this is set, it applies to the entire document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Stefan Blom" wrote in message ... The important thing here is that each section can have up to three headers (and three foters); this is true if you enable "Different odd and even" as well as "Different first page" in File | Page Setup. As you insert the section break, the new section inherits the section properties from the previous section. To have a single header in the newly created section, clear the "Different first page" option for that section. -- Stefan Blom Microsoft Word MVP "mortgage" wrote: In order for me to fully explain my issues, I have to give a little background information about the certain programs. I handle closing package document changes for a mortgage company. In the company that I work for, we house all of the closing documents in a shared drive. We use two programs to create a closing package. Lets call the first program Program A and the second program Program B. The main function of Program A is for the employees to put customer information and make calculations based on that information. Program B pulls information from Program A, selects the correct closing documents from the shared drive, and plugs in the information into the closing package. Due to the process in pulling the documents and merging them into a closing package, any format modifications could cause additional errors on the precedding or following pages. Now comes the current issue. Here is the layout of the document in question. It consists of several pages, usually around 7 (there are different versions of this document). I have the page layout as follows: 1st page different (for headers and footers). Header of first page is blank, rest have header information. All footers have the same information. Due to the fact that each page has information merged into the document, had to place a page break in between each page for flowing text. The first page has text that is required on the first page. The second page has the required space for signatures. The next couple of pages has the necessary legal text. The last page has additional information. These different sections are all of the same document. Between the last page of legal text and the last page of additonal information, there is a Page Break. The change that I am trying to make affects the headers and footers. All headers except the first page header will be modified. I have to delete a picture in the header. The only footer that will be affected is the second to last page footer, the last page of legal text. I have to add text to the footer. Because of how Program B selects and merges the closing package, I have to go through a process that is just a little bit more complicated than simple. I also cannot leave on the "Same As Previous" selection for headers and footers, it will alter all headers and footers in the closing package. Here is the list of what I am doing 1. I delete the picture in the header and replace with another picture. Then I make sure that all other headers have the new picture. 2. Exit headers and footers 3. Go to the last page of text. Go to the page break before the last page of text. 4. Delete page break. 5. Insert - Break - Section Break - Next Page 6. View - Header and Footer 7. De-select "Same as Previous" function for the header 8. Select "Switch Between Header and Footer" button 9. De-select "Same as Previous" function for the footer 10. Paste the text in the footer 11. Select the "Format Page Number" button 12. In "Page Numbering" tab, check the "Continue from previous section" 13. Close Header and Footer toolbar 14. Scroll down to the page break on the last page of text 15. Delete the page break 16. Insert - Break - Section Break - Next Page 17. View - Header and Footer 18. De-select "Same as Previous" function for the header 19. Select "Switch Between Header and Footer" button 20. De-select "Same as Previous" function for the footer 21. Delete text that was added from previous footer section 22. Select the "Format Page Number" button 23. In "Page Numbering" tab, check the "Continue from previous section" 24. Close Header and Footer toolbar 25. Ctrl Home 26. Insert - Break - Section Break - Next Page 27. View - Header and Footer 28. De-select "Same as Previous" function for the header 29. Select "Switch Between Header and Footer" button 30. De-select "Same as Previous" function for the footer Now, inbetween steps 4 and 5, and steps 15 and 16, the header on the previous page is removed. The Header of the all pages of this document, excluding the first page, is simple sectioned "Header." After I had instead the section break, the header becomes "First Page Header - Section 2-" and "Same as Previous." The issue is that even the "Same as Previous" is selected, the header is gone. The only way that I can add the header is by manually copying and pasting the header from a different page. The issue with that is when Program B is ran, Program B might throw off some of the headers and footers of the other documents in the package. Also, I will have to manually insert the header into almost 350 documents, on top of all the other steps that I am going through. Is there any way that I can alter the format of the header in the last 2 pages to read "Header - Section 1-" to match the previous headers? The "Same as Previous" tool does not fix this issue. Thanks |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Document with Section Breaks & Footers | Page Layout | |||
Continuous Section breaks, Next page section breaks, headers and f | Page Layout | |||
Section breaks and headers/footers | Microsoft Word Help | |||
headers and footers and section breaks | Page Layout | |||
Footers and section breaks | Page Layout |