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How do I print a booklet using multiple Word files?
Using MS Office 2003 (MS Word), I need to print a booklet with information
from about 30 different Word files. Is there a way to pull the text from those 30 files into one booklet for printing? ..copy and paste, I guess, but I am looking for a more sophisticated and funtional way. Thanks. |
#2
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How do I print a booklet using multiple Word files?
dr-art wrote:
Using MS Office 2003 (MS Word), I need to print a booklet with information from about 30 different Word files. Is there a way to pull the text from those 30 files into one booklet for printing? ..copy and paste, I guess, but I am looking for a more sophisticated and funtional way. Thanks. If the information in the other files is indicated by bookmarks, then you can do one of these in the booklet document for each extract: - Go to Insert File. Select the file. Click the Range button and type the name of the bookmark into the popup. Then either (a) click Insert to insert the contents of the bookmark as text in the booklet document, or (b) click the down arrow next to the Insert button and select Insert As Link to create an INCLUDETEXT field that refers to the bookmark. -OR- - In the booklet document, press Ctrl+F9 to insert a pair of field braces. Between them, type the word INCLUDETEXT, a space, the full path and filename of the file (type each backslash twice, and include double quotes around the whole thing if there are any spaces in it), another space, and the name of the bookmark. For example: { INCLUDETEXT "C:\\My Docs\\File2.doc" bkmk3 } Then press F9 to update the field. The advantage of the field (from either method) over the plain text insert is that if anything changes in the source documents, all you have to do in the booklet is select all (Ctrl+A) and update fields (F9) to pull in the latest text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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How do I print a booklet using multiple Word files?
Thanks, Jay. This was perfect. I appreciate your help.
Art "Jay Freedman" wrote: dr-art wrote: Using MS Office 2003 (MS Word), I need to print a booklet with information from about 30 different Word files. Is there a way to pull the text from those 30 files into one booklet for printing? ..copy and paste, I guess, but I am looking for a more sophisticated and funtional way. Thanks. If the information in the other files is indicated by bookmarks, then you can do one of these in the booklet document for each extract: - Go to Insert File. Select the file. Click the Range button and type the name of the bookmark into the popup. Then either (a) click Insert to insert the contents of the bookmark as text in the booklet document, or (b) click the down arrow next to the Insert button and select Insert As Link to create an INCLUDETEXT field that refers to the bookmark. -OR- - In the booklet document, press Ctrl+F9 to insert a pair of field braces. Between them, type the word INCLUDETEXT, a space, the full path and filename of the file (type each backslash twice, and include double quotes around the whole thing if there are any spaces in it), another space, and the name of the bookmark. For example: { INCLUDETEXT "C:\\My Docs\\File2.doc" bkmk3 } Then press F9 to update the field. The advantage of the field (from either method) over the plain text insert is that if anything changes in the source documents, all you have to do in the booklet is select all (Ctrl+A) and update fields (F9) to pull in the latest text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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