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#1
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Creating a Directory
Hi all
I have a document created in word consisting of staff names, addresses and their years' service. I have created another document in Word and am using mail merge to create a Directory, containing those staff who have worked for the Company for 6 years or more, 3 or less etc. The first Directory seems to work ok, however, every directory after that returns everybody instead of the filtered list i have asked for. Any idea what's gone wrong? Directories never seem to work properly. Thank you. Louise |
#2
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Creating a Directory
A few questions/clarification requests:
a. Which version of Word? b. Your second document uses the first document as its data source? (I just want to be sure I understood) c. You are setting some criteria in the second document to select the staff who've been there for 6 years or more, then merging to a new directory, then changing the criteria to 3 years or less, doing another merge, then changing the criteria and merging again, etc.? if so, d. does it make any difference which sequence you do the reports (i.e. it is always the first one that works?) e. if you save close the mail merge main document without saving after merge, then open it again and apply the criteria for the next merge, then merge, does that work as it should? (I haven't tried to replicate this yet, but if (e) works at least it gets you a bit further) Peter Jamieson "Louise" wrote in message ... Hi all I have a document created in word consisting of staff names, addresses and their years' service. I have created another document in Word and am using mail merge to create a Directory, containing those staff who have worked for the Company for 6 years or more, 3 or less etc. The first Directory seems to work ok, however, every directory after that returns everybody instead of the filtered list i have asked for. Any idea what's gone wrong? Directories never seem to work properly. Thank you. Louise |
#3
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Creating a Directory
Peter
a. Word XP and Word 2003 (tried it on various PC's) b. Yes, the first document is the data source, this contains the names, addresses etc. c. Yes d. No, it doesn't make any difference which order the reports are created in. It's always the first one that works. e. No I haven't tried this but will give it a go. The problem is, I am an IT Trainer and am showing this particular subject to a group of people and we all experienced the same problem. Not very good!! THank you very much. Louise "Peter Jamieson" wrote: A few questions/clarification requests: a. Which version of Word? b. Your second document uses the first document as its data source? (I just want to be sure I understood) c. You are setting some criteria in the second document to select the staff who've been there for 6 years or more, then merging to a new directory, then changing the criteria to 3 years or less, doing another merge, then changing the criteria and merging again, etc.? if so, d. does it make any difference which sequence you do the reports (i.e. it is always the first one that works?) e. if you save close the mail merge main document without saving after merge, then open it again and apply the criteria for the next merge, then merge, does that work as it should? (I haven't tried to replicate this yet, but if (e) works at least it gets you a bit further) Peter Jamieson "Louise" wrote in message ... Hi all I have a document created in word consisting of staff names, addresses and their years' service. I have created another document in Word and am using mail merge to create a Directory, containing those staff who have worked for the Company for 6 years or more, 3 or less etc. The first Directory seems to work ok, however, every directory after that returns everybody instead of the filtered list i have asked for. Any idea what's gone wrong? Directories never seem to work properly. Thank you. Louise |
#4
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Creating a Directory
The problem is, I am an IT Trainer and am showing this particular subject
to a group of people and we all experienced the same problem. Not very good!! Always a problem! I have tried to replicate this on Word 2003/Win XP, but have not been able to get Word to fail so far. However, my sample data is very simple and may be too simple - if you can Despam my e-mail address and send me a. the data file b. the mail merge main document c. some hints about the criteria you are using and how you are setting them up (In the advanced options?) it may help. (But NB, I'll be offline for a few days soon). Peter Jamieson "Louise" wrote in message ... Peter a. Word XP and Word 2003 (tried it on various PC's) b. Yes, the first document is the data source, this contains the names, addresses etc. c. Yes d. No, it doesn't make any difference which order the reports are created in. It's always the first one that works. e. No I haven't tried this but will give it a go. The problem is, I am an IT Trainer and am showing this particular subject to a group of people and we all experienced the same problem. Not very good!! THank you very much. Louise "Peter Jamieson" wrote: A few questions/clarification requests: a. Which version of Word? b. Your second document uses the first document as its data source? (I just want to be sure I understood) c. You are setting some criteria in the second document to select the staff who've been there for 6 years or more, then merging to a new directory, then changing the criteria to 3 years or less, doing another merge, then changing the criteria and merging again, etc.? if so, d. does it make any difference which sequence you do the reports (i.e. it is always the first one that works?) e. if you save close the mail merge main document without saving after merge, then open it again and apply the criteria for the next merge, then merge, does that work as it should? (I haven't tried to replicate this yet, but if (e) works at least it gets you a bit further) Peter Jamieson "Louise" wrote in message ... Hi all I have a document created in word consisting of staff names, addresses and their years' service. I have created another document in Word and am using mail merge to create a Directory, containing those staff who have worked for the Company for 6 years or more, 3 or less etc. The first Directory seems to work ok, however, every directory after that returns everybody instead of the filtered list i have asked for. Any idea what's gone wrong? Directories never seem to work properly. Thank you. Louise |
#5
Posted to microsoft.public.word.mailmerge.fields
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Creating a Directory
Peter
That would be great. (I can't find your e-mail address for me to de-spam??) "Peter Jamieson" wrote: The problem is, I am an IT Trainer and am showing this particular subject to a group of people and we all experienced the same problem. Not very good!! Always a problem! I have tried to replicate this on Word 2003/Win XP, but have not been able to get Word to fail so far. However, my sample data is very simple and may be too simple - if you can Despam my e-mail address and send me a. the data file b. the mail merge main document c. some hints about the criteria you are using and how you are setting them up (In the advanced options?) it may help. (But NB, I'll be offline for a few days soon). Peter Jamieson "Louise" wrote in message ... Peter a. Word XP and Word 2003 (tried it on various PC's) b. Yes, the first document is the data source, this contains the names, addresses etc. c. Yes d. No, it doesn't make any difference which order the reports are created in. It's always the first one that works. e. No I haven't tried this but will give it a go. The problem is, I am an IT Trainer and am showing this particular subject to a group of people and we all experienced the same problem. Not very good!! THank you very much. Louise "Peter Jamieson" wrote: A few questions/clarification requests: a. Which version of Word? b. Your second document uses the first document as its data source? (I just want to be sure I understood) c. You are setting some criteria in the second document to select the staff who've been there for 6 years or more, then merging to a new directory, then changing the criteria to 3 years or less, doing another merge, then changing the criteria and merging again, etc.? if so, d. does it make any difference which sequence you do the reports (i.e. it is always the first one that works?) e. if you save close the mail merge main document without saving after merge, then open it again and apply the criteria for the next merge, then merge, does that work as it should? (I haven't tried to replicate this yet, but if (e) works at least it gets you a bit further) Peter Jamieson "Louise" wrote in message ... Hi all I have a document created in word consisting of staff names, addresses and their years' service. I have created another document in Word and am using mail merge to create a Directory, containing those staff who have worked for the Company for 6 years or more, 3 or less etc. The first Directory seems to work ok, however, every directory after that returns everybody instead of the filtered list i have asked for. Any idea what's gone wrong? Directories never seem to work properly. Thank you. Louise |
#6
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Creating a Directory
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#7
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Creating a Directory
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