Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Can I print a list of the styles in my current document?
I'm trying to reduce and consolidate the styles. I want to print the style names, along with their formatting and number of occurrences so I can methodically go through them and delete or search/replace the styles I dont want to use. |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
File | Print What | Styles.
-- Carol A. Bratt, MCP "Bothell writer" wrote: Can I print a list of the styles in my current document? I'm trying to reduce and consolidate the styles. I want to print the style names, along with their formatting and number of occurrences so I can methodically go through them and delete or search/replace the styles I dont want to use. |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Sorry - left out a step:
File | Print | Print What | Styles. -- Carol A. Bratt, MCP "Bothell writer" wrote: Can I print a list of the styles in my current document? I'm trying to reduce and consolidate the styles. I want to print the style names, along with their formatting and number of occurrences so I can methodically go through them and delete or search/replace the styles I dont want to use. |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
I now have 10 pages of styles. The printout only includes 3 lines of text for
each style, so it doesn't indicate the number of occurrences or provide enough details so I can compare styles. How do I print all the info, rather than having the details print 3 lines and ...? Also I read somewhere where the defined styles show they're character, paragraph, table, or list styles. The book indicated the ones lacking codes were just formatting changes. Would I want to delete all those occurrences in striving for consistency? Of course, I'd change those occurrences to a defined style first! Thanks for your help! "Carol" wrote: Sorry - left out a step: File | Print | Print What | Styles. -- Carol A. Bratt, MCP "Bothell writer" wrote: Can I print a list of the styles in my current document? I'm trying to reduce and consolidate the styles. I want to print the style names, along with their formatting and number of occurrences so I can methodically go through them and delete or search/replace the styles I dont want to use. |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Hi ?B?Qm90aGVsbCB3cml0ZXI=?=,
I now have 10 pages of styles. The printout only includes 3 lines of text for each style, so it doesn't indicate the number of occurrences or provide enough details so I can compare styles. How do I print all the info, rather than having the details print 3 lines and ...? Also I read somewhere where the defined styles show they're character, paragraph, table, or list styles. The book indicated the ones lacking codes were just formatting changes. Would I want to delete all those occurrences in striving for consistency? Of course, I'd change those occurrences to a defined style first! How about Help/About/System Info. Go to the list of Applications, find Word, then go to the Styles category. File/print. (This assumes you're using a version of Office with System Info, and that it's installed.) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Ok. I'm gonna go out on a limb here. If you just want to see where the
styles are in your document so that you can change them or get rid of them, why can't you just view the style in the view pane? Tools | Options | View | Style Area Width and set it to at least 0.5. When you decide you don't want it any longer you can close it the same way. -- Carol A. Bratt, MCP "Bothell writer" wrote: I now have 10 pages of styles. The printout only includes 3 lines of text for each style, so it doesn't indicate the number of occurrences or provide enough details so I can compare styles. How do I print all the info, rather than having the details print 3 lines and ...? Also I read somewhere where the defined styles show they're character, paragraph, table, or list styles. The book indicated the ones lacking codes were just formatting changes. Would I want to delete all those occurrences in striving for consistency? Of course, I'd change those occurrences to a defined style first! Thanks for your help! "Carol" wrote: Sorry - left out a step: File | Print | Print What | Styles. -- Carol A. Bratt, MCP "Bothell writer" wrote: Can I print a list of the styles in my current document? I'm trying to reduce and consolidate the styles. I want to print the style names, along with their formatting and number of occurrences so I can methodically go through them and delete or search/replace the styles I dont want to use. |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Cindy & Carol,
Both of you provided useful advice but neither of you truly addressed the question. I too, am trying to consolidate styles and formatting in a document. However, my situation is a little more extreme. I am using Word 2003. Pages: 310 Characters (with spaces): 284,917 This file also has many images and notes attached to the text. Unfortunately, the document had many contributors and it was created by people who don't know about styles and formatting, nor how to insert such things into a preexisting document without messing up the original document's styles and formatting. How do I get printed output naming every style and formatting change, accompanied with what page it appears on, for example, a document map showing line by line style and formatting? Is this possible? Using a a View Pane only presents a very small snapshot of the whole document. Styles span the length of the document. I need something that will tie together all the parts of a style/formatted text. Otherwise, I am doomed to identifying them one by one, line by line, page by page until they are all consolidated into one common collection of styles. The "Show: Formatting in use" box reveals dozens of formatting choices, and styles with very strange naming conventions, where there should only be about 15 choices. Roy ---------------------------------------------------- "Carol" wrote: Ok. I'm gonna go out on a limb here. If you just want to see where the styles are in your document so that you can change them or get rid of them, why can't you just view the style in the view pane? Tools | Options | View | Style Area Width and set it to at least 0.5. When you decide you don't want it any longer you can close it the same way. -- Carol A. Bratt, MCP "Bothell writer" wrote: I now have 10 pages of styles. The printout only includes 3 lines of text for each style, so it doesn't indicate the number of occurrences or provide enough details so I can compare styles. How do I print all the info, rather than having the details print 3 lines and ...? Also I read somewhere where the defined styles show they're character, paragraph, table, or list styles. The book indicated the ones lacking codes were just formatting changes. Would I want to delete all those occurrences in striving for consistency? Of course, I'd change those occurrences to a defined style first! Thanks for your help! "Carol" wrote: Sorry - left out a step: File | Print | Print What | Styles. -- Carol A. Bratt, MCP "Bothell writer" wrote: Can I print a list of the styles in my current document? I'm trying to reduce and consolidate the styles. I want to print the style names, along with their formatting and number of occurrences so I can methodically go through them and delete or search/replace the styles I dont want to use. |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Hi ?B?Um95IFNwcnVuZ2Vy?=,
How do I get printed output naming every style and formatting change, accompanied with what page it appears on, for example, a document map showing line by line style and formatting? Is this possible? Only by using a macro, and for that I advise you to ask in the word.vba newsgroup as it not a simple "I can type it out for you in a couple of minutes" kind of task. It's something you're going to have to learn how to program. Both of you provided useful advice but neither of you truly addressed the question. Because this is an end-user newsgroup, and we were providing information that an end-user can work with without needing to use macros. Given Word 2003, if you know which styles are allowed, I'd be tempted to work with the Styles and Formatting task pane. Set it to show all formatting in use, and make sure the option "Keep track of formatting" is activated in Tools/Options/Edit. The task pane should now show you all formatting that's been applied in the document - both styles as well as direct formatting. Now go to an entry that's "not allowed". Hover the mouse over it, then click on the arrow that appears at the right. You should see information on how often it's been used. You should also be able to "Select all (n) instances". Once you've done this, you can clear the direct formatting (Ctrl+Q, Ctrl+Spacebar), then click on a style name valid for this formatting and it will be applied. Find/Replace will let you find each individual instance of a formatting set. Personally, I find these tools just as useful, if not more useful, than the printed format you propose :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#9
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Thanks Cindy.
The source of my problem is that I don't know which style goes with which text. The computer only provides a window into the document. Many of the styles and formatting I am trying to track down are scattered far apart. While fixing one, I may be making another worse. I actually deleted an image when I deleted a style, I think. I really don't know because I cannot jump from one instance to another. And some of these instances run over 200. If I had a printout that named every style or formatting for every line or paragraph on every page, I could systematically clear the formatting and reapply the new style settings. However, as I continued my research into how best to deal with this file, I realized I needed a combination approach and to literally edit the file, line by line, because of where I am finding the styles and formatting. I have had to create new styles to accommodate some of the content, as well as reformatting some existing styles. Thanks for the reply. At least it confirms what I have already learned today. It is soooo tedious!, but it has to be done. Roy ---------------------------------------------- "Cindy M." wrote: Hi ?B?Um95IFNwcnVuZ2Vy?=, How do I get printed output naming every style and formatting change, accompanied with what page it appears on, for example, a document map showing line by line style and formatting? Is this possible? Only by using a macro, and for that I advise you to ask in the word.vba newsgroup as it not a simple "I can type it out for you in a couple of minutes" kind of task. It's something you're going to have to learn how to program. Both of you provided useful advice but neither of you truly addressed the question. Because this is an end-user newsgroup, and we were providing information that an end-user can work with without needing to use macros. Given Word 2003, if you know which styles are allowed, I'd be tempted to work with the Styles and Formatting task pane. Set it to show all formatting in use, and make sure the option "Keep track of formatting" is activated in Tools/Options/Edit. The task pane should now show you all formatting that's been applied in the document - both styles as well as direct formatting. Now go to an entry that's "not allowed". Hover the mouse over it, then click on the arrow that appears at the right. You should see information on how often it's been used. You should also be able to "Select all (n) instances". Once you've done this, you can clear the direct formatting (Ctrl+Q, Ctrl+Spacebar), then click on a style name valid for this formatting and it will be applied. Find/Replace will let you find each individual instance of a formatting set. Personally, I find these tools just as useful, if not more useful, than the printed format you propose :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#10
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
You *can* "jump from one instance to another" using the Find dialog (by
searching for the given style). You can also select all instances of a given style using Find All. And you should be able to see "which style goes with which text" using the Style Area (Normal view only). I believe Jay Freedman at one point had a macro that would effectively print the contents of the Style Area (i.e., print the name of the style associated with each paragraph). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Thanks Cindy. The source of my problem is that I don't know which style goes with which text. The computer only provides a window into the document. Many of the styles and formatting I am trying to track down are scattered far apart. While fixing one, I may be making another worse. I actually deleted an image when I deleted a style, I think. I really don't know because I cannot jump from one instance to another. And some of these instances run over 200. If I had a printout that named every style or formatting for every line or paragraph on every page, I could systematically clear the formatting and reapply the new style settings. However, as I continued my research into how best to deal with this file, I realized I needed a combination approach and to literally edit the file, line by line, because of where I am finding the styles and formatting. I have had to create new styles to accommodate some of the content, as well as reformatting some existing styles. Thanks for the reply. At least it confirms what I have already learned today. It is soooo tedious!, but it has to be done. Roy ---------------------------------------------- "Cindy M." wrote: Hi ?B?Um95IFNwcnVuZ2Vy?=, How do I get printed output naming every style and formatting change, accompanied with what page it appears on, for example, a document map showing line by line style and formatting? Is this possible? Only by using a macro, and for that I advise you to ask in the word.vba newsgroup as it not a simple "I can type it out for you in a couple of minutes" kind of task. It's something you're going to have to learn how to program. Both of you provided useful advice but neither of you truly addressed the question. Because this is an end-user newsgroup, and we were providing information that an end-user can work with without needing to use macros. Given Word 2003, if you know which styles are allowed, I'd be tempted to work with the Styles and Formatting task pane. Set it to show all formatting in use, and make sure the option "Keep track of formatting" is activated in Tools/Options/Edit. The task pane should now show you all formatting that's been applied in the document - both styles as well as direct formatting. Now go to an entry that's "not allowed". Hover the mouse over it, then click on the arrow that appears at the right. You should see information on how often it's been used. You should also be able to "Select all (n) instances". Once you've done this, you can clear the direct formatting (Ctrl+Q, Ctrl+Spacebar), then click on a style name valid for this formatting and it will be applied. Find/Replace will let you find each individual instance of a formatting set. Personally, I find these tools just as useful, if not more useful, than the printed format you propose :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#11
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
I don't remember writing a macro like that (not that my memory is all
that good g), but this one by Chad DeMeyer turned up in a search of Google Groups, and it looks like it will do the job: http://groups.google.com/group/micro...03d7404?hl=en& -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org On Wed, 27 Dec 2006 20:03:21 -0600, "Suzanne S. Barnhill" wrote: You *can* "jump from one instance to another" using the Find dialog (by searching for the given style). You can also select all instances of a given style using Find All. And you should be able to see "which style goes with which text" using the Style Area (Normal view only). I believe Jay Freedman at one point had a macro that would effectively print the contents of the Style Area (i.e., print the name of the style associated with each paragraph). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Thanks Cindy. The source of my problem is that I don't know which style goes with which text. The computer only provides a window into the document. Many of the styles and formatting I am trying to track down are scattered far apart. While fixing one, I may be making another worse. I actually deleted an image when I deleted a style, I think. I really don't know because I cannot jump from one instance to another. And some of these instances run over 200. If I had a printout that named every style or formatting for every line or paragraph on every page, I could systematically clear the formatting and reapply the new style settings. However, as I continued my research into how best to deal with this file, I realized I needed a combination approach and to literally edit the file, line by line, because of where I am finding the styles and formatting. I have had to create new styles to accommodate some of the content, as well as reformatting some existing styles. Thanks for the reply. At least it confirms what I have already learned today. It is soooo tedious!, but it has to be done. Roy ---------------------------------------------- "Cindy M." wrote: Hi ?B?Um95IFNwcnVuZ2Vy?=, How do I get printed output naming every style and formatting change, accompanied with what page it appears on, for example, a document map showing line by line style and formatting? Is this possible? Only by using a macro, and for that I advise you to ask in the word.vba newsgroup as it not a simple "I can type it out for you in a couple of minutes" kind of task. It's something you're going to have to learn how to program. Both of you provided useful advice but neither of you truly addressed the question. Because this is an end-user newsgroup, and we were providing information that an end-user can work with without needing to use macros. Given Word 2003, if you know which styles are allowed, I'd be tempted to work with the Styles and Formatting task pane. Set it to show all formatting in use, and make sure the option "Keep track of formatting" is activated in Tools/Options/Edit. The task pane should now show you all formatting that's been applied in the document - both styles as well as direct formatting. Now go to an entry that's "not allowed". Hover the mouse over it, then click on the arrow that appears at the right. You should see information on how often it's been used. You should also be able to "Select all (n) instances". Once you've done this, you can clear the direct formatting (Ctrl+Q, Ctrl+Spacebar), then click on a style name valid for this formatting and it will be applied. Find/Replace will let you find each individual instance of a formatting set. Personally, I find these tools just as useful, if not more useful, than the printed format you propose :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#12
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Thanks, Guys. I look forward to trying out both your tips. The problem with
printing Style names ONLY is that it ignores any custom formatting. Just having the Style name, by itself, doesn't help. I'll post what I find out. Roy ------------------------------------------------------------- "Jay Freedman" wrote: I don't remember writing a macro like that (not that my memory is all that good g), but this one by Chad DeMeyer turned up in a search of Google Groups, and it looks like it will do the job: http://groups.google.com/group/micro...03d7404?hl=en& -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org On Wed, 27 Dec 2006 20:03:21 -0600, "Suzanne S. Barnhill" wrote: You *can* "jump from one instance to another" using the Find dialog (by searching for the given style). You can also select all instances of a given style using Find All. And you should be able to see "which style goes with which text" using the Style Area (Normal view only). I believe Jay Freedman at one point had a macro that would effectively print the contents of the Style Area (i.e., print the name of the style associated with each paragraph). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Thanks Cindy. The source of my problem is that I don't know which style goes with which text. The computer only provides a window into the document. Many of the styles and formatting I am trying to track down are scattered far apart. While fixing one, I may be making another worse. I actually deleted an image when I deleted a style, I think. I really don't know because I cannot jump from one instance to another. And some of these instances run over 200. If I had a printout that named every style or formatting for every line or paragraph on every page, I could systematically clear the formatting and reapply the new style settings. However, as I continued my research into how best to deal with this file, I realized I needed a combination approach and to literally edit the file, line by line, because of where I am finding the styles and formatting. I have had to create new styles to accommodate some of the content, as well as reformatting some existing styles. Thanks for the reply. At least it confirms what I have already learned today. It is soooo tedious!, but it has to be done. Roy ---------------------------------------------- "Cindy M." wrote: Hi ?B?Um95IFNwcnVuZ2Vy?=, How do I get printed output naming every style and formatting change, accompanied with what page it appears on, for example, a document map showing line by line style and formatting? Is this possible? Only by using a macro, and for that I advise you to ask in the word.vba newsgroup as it not a simple "I can type it out for you in a couple of minutes" kind of task. It's something you're going to have to learn how to program. Both of you provided useful advice but neither of you truly addressed the question. Because this is an end-user newsgroup, and we were providing information that an end-user can work with without needing to use macros. Given Word 2003, if you know which styles are allowed, I'd be tempted to work with the Styles and Formatting task pane. Set it to show all formatting in use, and make sure the option "Keep track of formatting" is activated in Tools/Options/Edit. The task pane should now show you all formatting that's been applied in the document - both styles as well as direct formatting. Now go to an entry that's "not allowed". Hover the mouse over it, then click on the arrow that appears at the right. You should see information on how often it's been used. You should also be able to "Select all (n) instances". Once you've done this, you can clear the direct formatting (Ctrl+Q, Ctrl+Spacebar), then click on a style name valid for this formatting and it will be applied. Find/Replace will let you find each individual instance of a formatting set. Personally, I find these tools just as useful, if not more useful, than the printed format you propose :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#13
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing list of styles in my document
Jay & Suzanne,
The macro worked fine. It did what the article said. Also, I was wrong when I said, "having the Style name, by itself, doesn't help.". This document file is in such bad shape, but with a valid need for unique styles due to the regulatory nature of the document, that every little bit helps. At the very least, it will help my identify obsolete Styles when compared to the Style list printout. Meanwhile, it quickly allows me to skip those areas that are already fine and categorize customized formats that would be better served being Styles. Thanks for all your help. It is appreciated. Roy ------------------------------------------------ "Jay Freedman" wrote: I don't remember writing a macro like that (not that my memory is all that good g), but this one by Chad DeMeyer turned up in a search of Google Groups, and it looks like it will do the job: http://groups.google.com/group/micro...03d7404?hl=en& -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org On Wed, 27 Dec 2006 20:03:21 -0600, "Suzanne S. Barnhill" wrote: You *can* "jump from one instance to another" using the Find dialog (by searching for the given style). You can also select all instances of a given style using Find All. And you should be able to see "which style goes with which text" using the Style Area (Normal view only). I believe Jay Freedman at one point had a macro that would effectively print the contents of the Style Area (i.e., print the name of the style associated with each paragraph). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Thanks Cindy. The source of my problem is that I don't know which style goes with which text. The computer only provides a window into the document. Many of the styles and formatting I am trying to track down are scattered far apart. While fixing one, I may be making another worse. I actually deleted an image when I deleted a style, I think. I really don't know because I cannot jump from one instance to another. And some of these instances run over 200. If I had a printout that named every style or formatting for every line or paragraph on every page, I could systematically clear the formatting and reapply the new style settings. However, as I continued my research into how best to deal with this file, I realized I needed a combination approach and to literally edit the file, line by line, because of where I am finding the styles and formatting. I have had to create new styles to accommodate some of the content, as well as reformatting some existing styles. Thanks for the reply. At least it confirms what I have already learned today. It is soooo tedious!, but it has to be done. Roy ---------------------------------------------- "Cindy M." wrote: Hi ?B?Um95IFNwcnVuZ2Vy?=, How do I get printed output naming every style and formatting change, accompanied with what page it appears on, for example, a document map showing line by line style and formatting? Is this possible? Only by using a macro, and for that I advise you to ask in the word.vba newsgroup as it not a simple "I can type it out for you in a couple of minutes" kind of task. It's something you're going to have to learn how to program. Both of you provided useful advice but neither of you truly addressed the question. Because this is an end-user newsgroup, and we were providing information that an end-user can work with without needing to use macros. Given Word 2003, if you know which styles are allowed, I'd be tempted to work with the Styles and Formatting task pane. Set it to show all formatting in use, and make sure the option "Keep track of formatting" is activated in Tools/Options/Edit. The task pane should now show you all formatting that's been applied in the document - both styles as well as direct formatting. Now go to an entry that's "not allowed". Hover the mouse over it, then click on the arrow that appears at the right. You should see information on how often it's been used. You should also be able to "Select all (n) instances". Once you've done this, you can clear the direct formatting (Ctrl+Q, Ctrl+Spacebar), then click on a style name valid for this formatting and it will be applied. Find/Replace will let you find each individual instance of a formatting set. Personally, I find these tools just as useful, if not more useful, than the printed format you propose :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Styles reformatting the whole document | Page Layout | |||
creating different numbered list with a document with styles | Microsoft Word Help | |||
Mail Merge Data Question | Mailmerge | |||
Hebrew Suggestions | Microsoft Word Help | |||
Printing a list of styles associated with a particular template | Microsoft Word Help |