[Novelmom]

Hello, need some help. I just noticed that when I send a word doc to
someone, that they can highlight the text and change it. Is this something
that they should be able to do or do I not have an option checked to disallow
this from happening? Thanks in advance for any help or suggestions

[Dawn Crosier, Word MVP]

Yes, when you send a document to someone without protection turned on,
then the person can make changes as though they were the original
author.

You can protect the document to a certain extent. One method is to
password protect it so that only tracked changes can be typed into the
document. This method should return to you a "marked up" document so
that you can see their desired changes.

On the Review Tab in 2007, select Protect Document, and then select
Restrict Formatting and Editing. A Restrict Formatting and Editing Task
Pane will open. Place a checkmark in the "Allow only this type of
editing in the document". You can then choose Tracked Changes or No
Changes (Read Only). Then click the "Yes, Start Enforcing Protection" at
that point you can assign a password to the document.

In Word 2003 - from the Tools menu, select Protect Document. The task
pane that opens will be the same as above.

Be aware, that the user can still make change to the document if they
try hard enough. There are tools that they can purchase to enable them
to "crack" the password.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"Novelmom" wrote in message
:

Hello, need some help. I just noticed that when I send a word doc to
someone, that they can highlight the text and change it. Is this something
that they should be able to do or do I not have an option checked to disallow
this from happening? Thanks in advance for any help or suggestions



No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.516 / Virus Database: 269.19.19/1258 - Release Date:
2/4/2008 10:10 AM

[Beth Melton]

You don't need to purchase any tools when using this type of document
protection (Protect Document). All one needs to do is insert the content
into a new file. These tools are intended to be used for collaboration, not
document security.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Dawn Crosier, Word MVP" wrote in message
...
Be aware, that the user can still make change to the document if they try
hard enough. There are tools that they can purchase to enable them to
"crack" the password.

[Novelmom]

Thanks Dawn for your help, it worked just as you stated. Much appreciated.

"Dawn Crosier, Word MVP" wrote:

Yes, when you send a document to someone without protection turned on,
then the person can make changes as though they were the original
author.

You can protect the document to a certain extent. One method is to
password protect it so that only tracked changes can be typed into the
document. This method should return to you a "marked up" document so
that you can see their desired changes.

On the Review Tab in 2007, select Protect Document, and then select
Restrict Formatting and Editing. A Restrict Formatting and Editing Task
Pane will open. Place a checkmark in the "Allow only this type of
editing in the document". You can then choose Tracked Changes or No
Changes (Read Only). Then click the "Yes, Start Enforcing Protection" at
that point you can assign a password to the document.

In Word 2003 - from the Tools menu, select Protect Document. The task
pane that opens will be the same as above.

Be aware, that the user can still make change to the document if they
try hard enough. There are tools that they can purchase to enable them
to "crack" the password.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.




"Novelmom" wrote in message
:

Hello, need some help. I just noticed that when I send a word doc to
someone, that they can highlight the text and change it. Is this something
that they should be able to do or do I not have an option checked to disallow
this from happening? Thanks in advance for any help or suggestions



No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.516 / Virus Database: 269.19.19/1258 - Release Date:
2/4/2008 10:10 AM