Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
Inline Comments - Word 2007
I need to be able to create comments that will print inline completely and
not just my initials. I cannot find anything in the options or the help files that tell me how to do this. Currently, the only way to actually print the comments is as balloons off to the side and I need them inline. Thanks for your help and time! John |
#2
Posted to microsoft.public.word.newusers
|
|||
|
|||
Inline Comments - Word 2007
On Fri, 7 Mar 2008 11:33:15 -0500, "John Fenton" wrote:
I need to be able to create comments that will print inline completely and not just my initials. I cannot find anything in the options or the help files that tell me how to do this. Currently, the only way to actually print the comments is as balloons off to the side and I need them inline. Thanks for your help and time! John For this requirement, you can't use Words built-in Comments feature -- it just doesn't work that way. Define a character style, including some formatting (color, background, etc.) that will distinguish it from regular text. To make an "inline comment", just type the comment in place and then apply the character style to it (you can define a keyboard shortcut or toolbar button to apply the style). If you want to include your initials, a time stamp, or anything else, you'll have to type that as well. If this is something you expect to do a lot, a macro could make it a one-click operation. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
Posted to microsoft.public.word.newusers
|
|||
|
|||
Inline Comments - Word 2007
Thanks Jay.
It is very unfortunate that MS has decided that what once was the standard behavior is now no longer even possible. There are many good reasons to still allow the inline comment to show the entire comment WHEN you need a commented document and not show at all for the official document. The way comments print now forces your entire document to become microscopic when printed in order to cram the big stupid balloons onto the page. For a company that believes in providing as many was as possible to do the same thing, this is one they missed the boat on and forces the end user to have to become a scripter just to get everyday work done. My end users don't want to become programmers, they just want to be able to get their work done. For anyone interested in a solution albeit kludgy and unfortunate, we are using the hidden text feature available in the FONT properties. I'm not a programmer by trade but if anyone can give me a few clues where to start in reprogramming the COMMENT feature of Word 2007, I'll take a shot at fixing Word so it's not locked down like a cell phone. Jay, if you have any contacts, please pass the word back to MS that inline comments need to have some options added back in apparently removed by the formatting police. Thank you again for confirming what I suspected. I need to be able to create comments that will print inline completely and not just my initials. I cannot find anything in the options or the help files that tell me how to do this. Currently, the only way to actually print the comments is as balloons off to the side and I need them inline. Thanks for your help and time! John For this requirement, you can't use Words built-in Comments feature -- it just doesn't work that way. Define a character style, including some formatting (color, background, etc.) that will distinguish it from regular text. To make an "inline comment", just type the comment in place and then apply the character style to it (you can define a keyboard shortcut or toolbar button to apply the style). If you want to include your initials, a time stamp, or anything else, you'll have to type that as well. If this is something you expect to do a lot, a macro could make it a one-click operation. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
Posted to microsoft.public.word.newusers
|
|||
|
|||
Inline Comments - Word 2007
Did Word ever display *comments* inline? I thought they were always
displayed only in ScreenTips and the Comments pane. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "John Fenton" jcfenton at verizon dot net wrote in message ... Thanks Jay. It is very unfortunate that MS has decided that what once was the standard behavior is now no longer even possible. There are many good reasons to still allow the inline comment to show the entire comment WHEN you need a commented document and not show at all for the official document. The way comments print now forces your entire document to become microscopic when printed in order to cram the big stupid balloons onto the page. For a company that believes in providing as many was as possible to do the same thing, this is one they missed the boat on and forces the end user to have to become a scripter just to get everyday work done. My end users don't want to become programmers, they just want to be able to get their work done. For anyone interested in a solution albeit kludgy and unfortunate, we are using the hidden text feature available in the FONT properties. I'm not a programmer by trade but if anyone can give me a few clues where to start in reprogramming the COMMENT feature of Word 2007, I'll take a shot at fixing Word so it's not locked down like a cell phone. Jay, if you have any contacts, please pass the word back to MS that inline comments need to have some options added back in apparently removed by the formatting police. Thank you again for confirming what I suspected. I need to be able to create comments that will print inline completely and not just my initials. I cannot find anything in the options or the help files that tell me how to do this. Currently, the only way to actually print the comments is as balloons off to the side and I need them inline. Thanks for your help and time! John For this requirement, you can't use Words built-in Comments feature -- it just doesn't work that way. Define a character style, including some formatting (color, background, etc.) that will distinguish it from regular text. To make an "inline comment", just type the comment in place and then apply the character style to it (you can define a keyboard shortcut or toolbar button to apply the style). If you want to include your initials, a time stamp, or anything else, you'll have to type that as well. If this is something you expect to do a lot, a macro could make it a one-click operation. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
Posted to microsoft.public.word.newusers
|
|||
|
|||
Inline Comments - Word 2007
I don't use comments extensively, so my memory on this point is a bit hazy,
but I don't remember the built-in Insert Comment feature of any version of Word since before Office 2000 that supported in-line comments. Do you know that you can set the width of the column for the balloons? It's at the bottom of the Track Changes Options dialog (click the down arrow on the Track Changes button and select Change Tracking Options). If the comments are short, you could set the balloon width to 1" or 1.5". If you want to use the Hidden font attribute instead, it would be quicker to use if you define a character style consisting of Default Paragraph Font + Hidden and put that on the Quick Styles gallery and/or assign a keyboard shortcut to it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. John Fenton wrote: Thanks Jay. It is very unfortunate that MS has decided that what once was the standard behavior is now no longer even possible. There are many good reasons to still allow the inline comment to show the entire comment WHEN you need a commented document and not show at all for the official document. The way comments print now forces your entire document to become microscopic when printed in order to cram the big stupid balloons onto the page. For a company that believes in providing as many was as possible to do the same thing, this is one they missed the boat on and forces the end user to have to become a scripter just to get everyday work done. My end users don't want to become programmers, they just want to be able to get their work done. For anyone interested in a solution albeit kludgy and unfortunate, we are using the hidden text feature available in the FONT properties. I'm not a programmer by trade but if anyone can give me a few clues where to start in reprogramming the COMMENT feature of Word 2007, I'll take a shot at fixing Word so it's not locked down like a cell phone. Jay, if you have any contacts, please pass the word back to MS that inline comments need to have some options added back in apparently removed by the formatting police. Thank you again for confirming what I suspected. I need to be able to create comments that will print inline completely and not just my initials. I cannot find anything in the options or the help files that tell me how to do this. Currently, the only way to actually print the comments is as balloons off to the side and I need them inline. Thanks for your help and time! John For this requirement, you can't use Words built-in Comments feature -- it just doesn't work that way. Define a character style, including some formatting (color, background, etc.) that will distinguish it from regular text. To make an "inline comment", just type the comment in place and then apply the character style to it (you can define a keyboard shortcut or toolbar button to apply the style). If you want to include your initials, a time stamp, or anything else, you'll have to type that as well. If this is something you expect to do a lot, a macro could make it a one-click operation. |
#6
Posted to microsoft.public.word.newusers
|
|||
|
|||
Inline Comments - Word 2007
Suzanne,
I'm not sure where I saw it last week while searching to see if Word offered this capability and I read (somewhere on MS website in the office section, maybe) that the thinking was that entire inline comments disrupted the flow of the thought process involved in the document so MS made the inline comments available as a popup bubble when hovered or as a side balloon. Unfortunately, as I said, there are some very good reasons for showing the entire comment inline but we don't get that option with Word. I'm not sure that Word ever offered it but many other word processors do. Jay, Thanks for the tips. By default Ctrl Shft H gives you hidden text. "Suzanne S. Barnhill" wrote in message ... Did Word ever display *comments* inline? I thought they were always displayed only in ScreenTips and the Comments pane. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "John Fenton" jcfenton at verizon dot net wrote in message ... Thanks Jay. It is very unfortunate that MS has decided that what once was the standard behavior is now no longer even possible. There are many good reasons to still allow the inline comment to show the entire comment WHEN you need a commented document and not show at all for the official document. The way comments print now forces your entire document to become microscopic when printed in order to cram the big stupid balloons onto the page. For a company that believes in providing as many was as possible to do the same thing, this is one they missed the boat on and forces the end user to have to become a scripter just to get everyday work done. My end users don't want to become programmers, they just want to be able to get their work done. For anyone interested in a solution albeit kludgy and unfortunate, we are using the hidden text feature available in the FONT properties. I'm not a programmer by trade but if anyone can give me a few clues where to start in reprogramming the COMMENT feature of Word 2007, I'll take a shot at fixing Word so it's not locked down like a cell phone. Jay, if you have any contacts, please pass the word back to MS that inline comments need to have some options added back in apparently removed by the formatting police. Thank you again for confirming what I suspected. I need to be able to create comments that will print inline completely and not just my initials. I cannot find anything in the options or the help files that tell me how to do this. Currently, the only way to actually print the comments is as balloons off to the side and I need them inline. Thanks for your help and time! John For this requirement, you can't use Words built-in Comments feature -- it just doesn't work that way. Define a character style, including some formatting (color, background, etc.) that will distinguish it from regular text. To make an "inline comment", just type the comment in place and then apply the character style to it (you can define a keyboard shortcut or toolbar button to apply the style). If you want to include your initials, a time stamp, or anything else, you'll have to type that as well. If this is something you expect to do a lot, a macro could make it a one-click operation. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
Posted to microsoft.public.word.newusers
|
|||
|
|||
Inline Comments - Word 2007
That may have been a reference to insertions/deletions rather than comments.
In fact, what we were told about the balloons, however, was that publishing companies asked for a markup method that would not distort the page (which could contain carefully placed graphic elements); pulling deletions (or insertions, depending on view) out into the margin met this need (and was more like what users were used to seeing from copy editors). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "John Fenton" jcfenton at verizon dot net wrote in message ... Suzanne, I'm not sure where I saw it last week while searching to see if Word offered this capability and I read (somewhere on MS website in the office section, maybe) that the thinking was that entire inline comments disrupted the flow of the thought process involved in the document so MS made the inline comments available as a popup bubble when hovered or as a side balloon. Unfortunately, as I said, there are some very good reasons for showing the entire comment inline but we don't get that option with Word. I'm not sure that Word ever offered it but many other word processors do. Jay, Thanks for the tips. By default Ctrl Shft H gives you hidden text. "Suzanne S. Barnhill" wrote in message ... Did Word ever display *comments* inline? I thought they were always displayed only in ScreenTips and the Comments pane. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "John Fenton" jcfenton at verizon dot net wrote in message ... Thanks Jay. It is very unfortunate that MS has decided that what once was the standard behavior is now no longer even possible. There are many good reasons to still allow the inline comment to show the entire comment WHEN you need a commented document and not show at all for the official document. The way comments print now forces your entire document to become microscopic when printed in order to cram the big stupid balloons onto the page. For a company that believes in providing as many was as possible to do the same thing, this is one they missed the boat on and forces the end user to have to become a scripter just to get everyday work done. My end users don't want to become programmers, they just want to be able to get their work done. For anyone interested in a solution albeit kludgy and unfortunate, we are using the hidden text feature available in the FONT properties. I'm not a programmer by trade but if anyone can give me a few clues where to start in reprogramming the COMMENT feature of Word 2007, I'll take a shot at fixing Word so it's not locked down like a cell phone. Jay, if you have any contacts, please pass the word back to MS that inline comments need to have some options added back in apparently removed by the formatting police. Thank you again for confirming what I suspected. I need to be able to create comments that will print inline completely and not just my initials. I cannot find anything in the options or the help files that tell me how to do this. Currently, the only way to actually print the comments is as balloons off to the side and I need them inline. Thanks for your help and time! John For this requirement, you can't use Words built-in Comments feature -- it just doesn't work that way. Define a character style, including some formatting (color, background, etc.) that will distinguish it from regular text. To make an "inline comment", just type the comment in place and then apply the character style to it (you can define a keyboard shortcut or toolbar button to apply the style). If you want to include your initials, a time stamp, or anything else, you'll have to type that as well. If this is something you expect to do a lot, a macro could make it a one-click operation. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
"Inline with text" objects don't draw inline with text. | Page Layout | |||
Comments - Word 2007 | Microsoft Word Help | |||
2007 Track Changes - Printing Deletions Inline | Microsoft Word Help | |||
Comments in Word 2007 | Microsoft Word Help | |||
Comments in Word 2007 | Microsoft Word Help |