Home |
Search |
Today's Posts |
#1
|
|||
|
|||
TOC - change depth in some sections?
I have formatted a document using:
1 Heading 1 1.1 Heading 2 1.1.1 Heading 3 and Body Text Body Text 2 Body Text 3 For most of the 1.1 Heading 2's I use a one or two word heading and then I use Body Text 2 for a paragraph below the heading for text. But in a few of the 1.1 Headings I want the numbering that heading provides in the main document but I have a paragraph's worth of text following the numbering rather than a couple word heading. I don't want that stuff in the Table of Contents. I only want to see 1 Heading (not the 1.1 Heading) for that section, not the 1.1 Heading and all the text that followed it. How can I do this? SteveK |
#2
|
|||
|
|||
See http://home.earthlink.net/~wordfaqs/RunInSidehead.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "-Steve-Krause-" wrote in message ... I have formatted a document using: 1 Heading 1 1.1 Heading 2 1.1.1 Heading 3 and Body Text Body Text 2 Body Text 3 For most of the 1.1 Heading 2's I use a one or two word heading and then I use Body Text 2 for a paragraph below the heading for text. But in a few of the 1.1 Headings I want the numbering that heading provides in the main document but I have a paragraph's worth of text following the numbering rather than a couple word heading. I don't want that stuff in the Table of Contents. I only want to see 1 Heading (not the 1.1 Heading) for that section, not the 1.1 Heading and all the text that followed it. How can I do this? SteveK |
#3
|
|||
|
|||
It seems that's not exactly what I am looking for. That article (thanks for
the pointer as it is interesting) describes how to control putting just some sections of the paragraph into the TOC and shows how to hide the autonumbering in the main part (the stuff following the TOC) of the document that the Heading provides. I sort of want the opposite. I want the autonumber to show in the main part but have it not show up in a few of the sections of the TOC. From the example on the first page of the document in that link you provided me, I want the TOC to show 1. This Is a Heading 1.1 Then You Have a Heading without showing the "But now you want...." third level in the TOC. for that section 1. I could just show two levels of depth in the table of contents but then I would lose the depth of any of the other sections where I might want to be showing Heading levels 3 or 4 or deeper. Let me give a further example: In the body of the document: 1. Color 1.1 Blue Blue is used to show the sky. 1.2 Red Red is used to show kdfa;lsdfj 1.3 Yellow Yellow is used to adlfj;asldfja;lsdfj;alkjf. 2. Policies 2.1 Always select from the color list. With lots of text following this. This 3.1 section might be five lines of text. 2.2 Get approval before submitting. Same for this. lots of descriptive text. 2.3 Allow time for part order. Same for this. 3. Materials 3.1 Wood Use wood when the asldfj;aslkj . 3.2 Plastic Use plastic when aslkdfj;alskdfa;lskdf. In the TOC: 1. Color 1.1 Blue 1.2 Red 1.3 Yellow 2. Policies 3. Materials 3.1 Wood 3.2 Plastic I am looking for a way to limit what ends up in the TOC and at the same time use the autonumbering that Headings provide in the body of the document in case I have to add a section. I suspect I am missing something. Steve "Suzanne S. Barnhill" wrote in message ... See http://home.earthlink.net/~wordfaqs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "-Steve-Krause-" wrote in message ... I have formatted a document using: 1 Heading 1 1.1 Heading 2 1.1.1 Heading 3 and Body Text Body Text 2 Body Text 3 For most of the 1.1 Heading 2's I use a one or two word heading and then I use Body Text 2 for a paragraph below the heading for text. But in a few of the 1.1 Headings I want the numbering that heading provides in the main document but I have a paragraph's worth of text following the numbering rather than a couple word heading. I don't want that stuff in the Table of Contents. I only want to see 1 Heading (not the 1.1 Heading) for that section, not the 1.1 Heading and all the text that followed it. How can I do this? SteveK |
#4
|
|||
|
|||
If I am understanding correctly....eg you want some Heading 3 lines to show
up in the TOC, but not all of them. Word puts text in a TOC if it has an outline level (set under Format | Paragraph). You can manually remove the outline level from the sections you don't want to show (actually, you set the outline level to "body text," rather than removing it). Another option might be to have duplicate Heading 3 styles, one with an outline level of 3, one without, but I suspect that would not work with numbering. Not sure, though. DM On 1/25/05 11:48 AM, "SteveK" wrote: It seems that's not exactly what I am looking for. That article (thanks for the pointer as it is interesting) describes how to control putting just some sections of the paragraph into the TOC and shows how to hide the autonumbering in the main part (the stuff following the TOC) of the document that the Heading provides. I sort of want the opposite. I want the autonumber to show in the main part but have it not show up in a few of the sections of the TOC. From the example on the first page of the document in that link you provided me, I want the TOC to show 1. This Is a Heading 1.1 Then You Have a Heading without showing the "But now you want...." third level in the TOC. for that section 1. I could just show two levels of depth in the table of contents but then I would lose the depth of any of the other sections where I might want to be showing Heading levels 3 or 4 or deeper. Let me give a further example: In the body of the document: 1. Color 1.1 Blue Blue is used to show the sky. 1.2 Red Red is used to show kdfa;lsdfj 1.3 Yellow Yellow is used to adlfj;asldfja;lsdfj;alkjf. 2. Policies 2.1 Always select from the color list. With lots of text following this. This 3.1 section might be five lines of text. 2.2 Get approval before submitting. Same for this. lots of descriptive text. 2.3 Allow time for part order. Same for this. 3. Materials 3.1 Wood Use wood when the asldfj;aslkj . 3.2 Plastic Use plastic when aslkdfj;alskdfa;lskdf. In the TOC: 1. Color 1.1 Blue 1.2 Red 1.3 Yellow 2. Policies 3. Materials 3.1 Wood 3.2 Plastic I am looking for a way to limit what ends up in the TOC and at the same time use the autonumbering that Headings provide in the body of the document in case I have to add a section. I suspect I am missing something. Steve "Suzanne S. Barnhill" wrote in message ... See http://home.earthlink.net/~wordfaqs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "-Steve-Krause-" wrote in message ... I have formatted a document using: 1 Heading 1 1.1 Heading 2 1.1.1 Heading 3 and Body Text Body Text 2 Body Text 3 For most of the 1.1 Heading 2's I use a one or two word heading and then I use Body Text 2 for a paragraph below the heading for text. But in a few of the 1.1 Headings I want the numbering that heading provides in the main document but I have a paragraph's worth of text following the numbering rather than a couple word heading. I don't want that stuff in the Table of Contents. I only want to see 1 Heading (not the 1.1 Heading) for that section, not the 1.1 Heading and all the text that followed it. How can I do this? SteveK |
#5
|
|||
|
|||
I don't think you can change the outline levels of the built-in heading
styles, and a duplicate style would not have a place in the outline-numbered list. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . If I am understanding correctly....eg you want some Heading 3 lines to show up in the TOC, but not all of them. Word puts text in a TOC if it has an outline level (set under Format | Paragraph). You can manually remove the outline level from the sections you don't want to show (actually, you set the outline level to "body text," rather than removing it). Another option might be to have duplicate Heading 3 styles, one with an outline level of 3, one without, but I suspect that would not work with numbering. Not sure, though. DM On 1/25/05 11:48 AM, "SteveK" wrote: It seems that's not exactly what I am looking for. That article (thanks for the pointer as it is interesting) describes how to control putting just some sections of the paragraph into the TOC and shows how to hide the autonumbering in the main part (the stuff following the TOC) of the document that the Heading provides. I sort of want the opposite. I want the autonumber to show in the main part but have it not show up in a few of the sections of the TOC. From the example on the first page of the document in that link you provided me, I want the TOC to show 1. This Is a Heading 1.1 Then You Have a Heading without showing the "But now you want...." third level in the TOC. for that section 1. I could just show two levels of depth in the table of contents but then I would lose the depth of any of the other sections where I might want to be showing Heading levels 3 or 4 or deeper. Let me give a further example: In the body of the document: 1. Color 1.1 Blue Blue is used to show the sky. 1.2 Red Red is used to show kdfa;lsdfj 1.3 Yellow Yellow is used to adlfj;asldfja;lsdfj;alkjf. 2. Policies 2.1 Always select from the color list. With lots of text following this. This 3.1 section might be five lines of text. 2.2 Get approval before submitting. Same for this. lots of descriptive text. 2.3 Allow time for part order. Same for this. 3. Materials 3.1 Wood Use wood when the asldfj;aslkj . 3.2 Plastic Use plastic when aslkdfj;alskdfa;lskdf. In the TOC: 1. Color 1.1 Blue 1.2 Red 1.3 Yellow 2. Policies 3. Materials 3.1 Wood 3.2 Plastic I am looking for a way to limit what ends up in the TOC and at the same time use the autonumbering that Headings provide in the body of the document in case I have to add a section. I suspect I am missing something. Steve "Suzanne S. Barnhill" wrote in message ... See http://home.earthlink.net/~wordfaqs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "-Steve-Krause-" wrote in message ... I have formatted a document using: 1 Heading 1 1.1 Heading 2 1.1.1 Heading 3 and Body Text Body Text 2 Body Text 3 For most of the 1.1 Heading 2's I use a one or two word heading and then I use Body Text 2 for a paragraph below the heading for text. But in a few of the 1.1 Headings I want the numbering that heading provides in the main document but I have a paragraph's worth of text following the numbering rather than a couple word heading. I don't want that stuff in the Table of Contents. I only want to see 1 Heading (not the 1.1 Heading) for that section, not the 1.1 Heading and all the text that followed it. How can I do this? SteveK |
#6
|
|||
|
|||
On 1/25/05 3:44 PM, "Suzanne S. Barnhill" wrote:
I don't think you can change the outline levels of the built-in heading styles, and a duplicate style would not have a place in the outline-numbered list. Nope, sure can't. Shoulda checked that. In that case, Steve, perhaps you should build your TOC with TC fields, which lets you mark each heading individually for inclusion in the TOC. A little more work--but actually, probably about equivalent to manually removing the outline level from the headings you didn't want. The link you received earlier will tell you how to use TC fields. We appear to have gone in circles. Am I missing something? However, TC fields don't appear to pick up direct numbering--will they pick up style-based numbering? (Suzanne?) -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#7
|
|||
|
|||
In the meantime I decided to bite the bullet and write that part of the
document with headings for the descriptive text that follows it, in the same way that I've written the rest of the doc. This TC field stuff looks interesting but as you are pointing out (I think) (and not having yet tried it to find out on my own) you can add TC fields to most of the Heading and Body stuff to make it visible in the TOC but you can't by default have most of the Heading and Body stuff visible in the body of the document and only add TC fields to stuff you want to make not visible. True. --(by the way, what is the official term for the main stuff outside the TOC? "Body" seems like it could be confused with the other definition of Body that goes along with Heading in Styles.) Steve .. "Daiya Mitchell" wrote in message .. . On 1/25/05 3:44 PM, "Suzanne S. Barnhill" wrote: I don't think you can change the outline levels of the built-in heading styles, and a duplicate style would not have a place in the outline-numbered list. Nope, sure can't. Shoulda checked that. In that case, Steve, perhaps you should build your TOC with TC fields, which lets you mark each heading individually for inclusion in the TOC. A little more work--but actually, probably about equivalent to manually removing the outline level from the headings you didn't want. The link you received earlier will tell you how to use TC fields. We appear to have gone in circles. Am I missing something? However, TC fields don't appear to pick up direct numbering--will they pick up style-based numbering? (Suzanne?) -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#8
|
|||
|
|||
On 1/25/05 5:11 PM, "SteveK" wrote: In the meantime I decided to bite the bullet and write that part of the document with headings for the descriptive text that follows it, in the same way that I've written the rest of the doc. This TC field stuff looks interesting but as you are pointing out (I think) (and not having yet tried it to find out on my own) you can add TC fields to most of the Heading and Body stuff to make it visible in the TOC but you can't by default have most of the Heading and Body stuff visible in the body of the document and only add TC fields to stuff you want to make not visible. True. You can tell Word to build the TOC from Heading 1, Heading 2, and TC fields together, to minimize how many TC fields you need to add. Use settings in the Options dialog (from the Insert | Index and Tables dialog). You could probably also build your own set of numbered styles (and not use the built-in ones) which would then allow you to remove the outline level for certain headings. But I wouldn't advise it, because numbering is very tricky. The outline level is also useful for things other than the TOC. --(by the way, what is the official term for the main stuff outside the TOC? "Body" seems like it could be confused with the other definition of Body that goes along with Heading in Styles.) I generally call it main text. Body text would also work, since Word's use of Body Text as a style name and outline level is generally going to concur with your use of it to refer to the main text. DM |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
How do I change the thickness of the change bar? | Microsoft Word Help | |||
How do I change page numbering and locations in document sections. | Microsoft Word Help | |||
how do you permanently change language of spell corect in word | New Users | |||
controlling the appreance of document sections | Microsoft Word Help | |||
How do I protect sections of document and still be able to change. | Microsoft Word Help |