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#1
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footnotes with multiple sections
I have a very long technical document (350+ pages) broken up into sections.
My footnotes are continuous by section, for example: 3-1, 3-2, 3-3..... My problem occurs when I have footnotes on multiple pages in the same section. At the beginning of section 3 I have footnotes 3-1, 3-2, 3-3, 3-4, 3-5, and 3-6. At the bottom of the next page of section 3 I have more footnotes that should start with 3-7. Instead they start with 3-9 (the numbering jumps from 3-6 to 3-9). This is a very large, complex document with a lot of links hidden in the text. I believe it was originally written with WordPerfect (a long time ago). I am tasked with fixing this footnote problem and would like to know if there is an easy way to fix the formatting problem |
#2
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Have you been using track changes?
What version of Word? Are your footnotes *really* numbered 3-1, 3-2, etc? Because I didn't realize Word offered that as a number format choice, which makes me wonder if your notes are actually custom marks. If you insert a new note, do all the others automatically update in number? There have been problems with footnotes in documents converting from WP... On 12/17/04 10:09 AM, "dcn1396" wrote: I have a very long technical document (350+ pages) broken up into sections. My footnotes are continuous by section, for example: 3-1, 3-2, 3-3..... My problem occurs when I have footnotes on multiple pages in the same section. At the beginning of section 3 I have footnotes 3-1, 3-2, 3-3, 3-4, 3-5, and 3-6. At the bottom of the next page of section 3 I have more footnotes that should start with 3-7. Instead they start with 3-9 (the numbering jumps from 3-6 to 3-9). This is a very large, complex document with a lot of links hidden in the text. I believe it was originally written with WordPerfect (a long time ago). I am tasked with fixing this footnote problem and would like to know if there is an easy way to fix the formatting problem -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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Hi Daiya,
Yes we are using track changes. Whoever first put in the original footnotes was pretty tricky. What I think they did was insert them as a regular footnote 1, 2, 3, 4. Then they manually typed the following code in front of the formatted number to get the section number: REF _Ref480250960 \r \t \* MERGEFORMAT I accessed this code by highlighting the section number in the footnote, right clicking, then selecting "Toggle Field Codes." "Daiya Mitchell" wrote: Have you been using track changes? What version of Word? Are your footnotes *really* numbered 3-1, 3-2, etc? Because I didn't realize Word offered that as a number format choice, which makes me wonder if your notes are actually custom marks. If you insert a new note, do all the others automatically update in number? There have been problems with footnotes in documents converting from WP... On 12/17/04 10:09 AM, "dcn1396" wrote: I have a very long technical document (350+ pages) broken up into sections. My footnotes are continuous by section, for example: 3-1, 3-2, 3-3..... My problem occurs when I have footnotes on multiple pages in the same section. At the beginning of section 3 I have footnotes 3-1, 3-2, 3-3, 3-4, 3-5, and 3-6. At the bottom of the next page of section 3 I have more footnotes that should start with 3-7. Instead they start with 3-9 (the numbering jumps from 3-6 to 3-9). This is a very large, complex document with a lot of links hidden in the text. I believe it was originally written with WordPerfect (a long time ago). I am tasked with fixing this footnote problem and would like to know if there is an easy way to fix the formatting problem -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
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Hmm...
If you are tracking changes, the footnote numbers will not sort themselves out until you have accepted all changes. By the way, what you have (I think) is a cross-reference next to a footnote. Footnotes update without the user doing anything--Cross-References you have to manually update by Select All (cntl-A), then hitting F9 to Update Fields. But select all only selects main text, not headers, etc, so you might have to do that multiple places. All that's just FYI, I think Track Changes is causing the issue you reported. I'll have to remember that trick, although using a field to get the Section number might have worked better. Daiya On 12/17/04 11:01 AM, "dcn1396" wrote: Hi Daiya, Yes we are using track changes. Whoever first put in the original footnotes was pretty tricky. What I think they did was insert them as a regular footnote 1, 2, 3, 4. Then they manually typed the following code in front of the formatted number to get the section number: REF _Ref480250960 \r \t \* MERGEFORMAT I accessed this code by highlighting the section number in the footnote, right clicking, then selecting "Toggle Field Codes." |
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