Reply
 
Thread Tools Display Modes
  #1   Report Post  
Posted to microsoft.public.word.mailmerge.fields
foureyesneenee foureyesneenee is offline
external usenet poster
 
Posts: 2
Default N word, can I pull email addresses from the document then email?

If I have 200 names, addresses then email addresses. typed in paragraph
format. I want to do a mail merge, so, I need word to pull each name and
address to start each letter, I also need it to personalize by saying Dear
John Doe, then, I want to email each letter, so 1. is there a way to tell
word to pull out each email address (200) to start a email? 2. Is there a way
to personalize the letters having word recognize the names to put after DEAR?
  #2   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Rich/rerat Rich/rerat is offline
external usenet poster
 
Posts: 93
Default N word, can I pull email addresses from the document then email?

foureyesneenee,
After connecting your letter to a data source, insert the fields into your
letter, like this:

{mergefield first_name} {mergefield last_name}ENTER
{mergefield street_address}ENTER
{mergefield city_address}, {mergefield state_address} {mergefield
zip_code}ENTER
ENTER
Dear {mergefield first_name} {mergefield first_name},
(Your Letter Text)

Then Merge to New Document Check the individual letters for errors or
necessary changes Print.
You can also save the original mail-merge document as a "template" for
future use.

(Many individuals recommend that you do not use an "Address Block", but
insert the individual fields for street, city, etc...)

--
Add MS to your News Reader: news://msnews.microsoft.com
Rich/rerat
(RRR News) message rule
Previous Text Snipped to Save Bandwidth When Appropriate


"foureyesneenee" wrote in message
...
If I have 200 names, addresses then email addresses. typed in paragraph
format. I want to do a mail merge, so, I need word to pull each name and
address to start each letter, I also need it to personalize by saying Dear
John Doe, then, I want to email each letter, so 1. is there a way to tell
word to pull out each email address (200) to start a email? 2. Is there a
way
to personalize the letters having word recognize the names to put after
DEAR?

  #4   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP Doug Robbins - Word MVP is offline
external usenet poster
 
Posts: 8,832
Default N word, can I pull email addresses from the document then email?

When you execute the merge, one of the possible destinations is to email.
If you select that option, you will then be asked which field in the data
source contains the email addresses.

You said in your original post that you had "200 names, addresses then email
addresses. typed in paragraph format."

You should select all of those paragraphs and use the Convert Text to Table
feature under the Tables menu to convert the document into a table with one
record on each row of the table. You may need to insert a row at the top of
the table into the cells of which you enter the names of the merge fields
(if the first paragraph does not contain them).

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"foureyesneenee" wrote in message
...
THANK YOU SO MUCH,

1 QUESTION, WHAT ABOUT THE EMAIL FIELD. IS THERE A WAY TO PULL THE EMAIL
ADDRESSES, AND DUMP THEM INTO OUTLOOK TO EMAIL EACH INDIVIDUAL LETTER?

EXAMPLE:

JOHN DOE
1234 TREE STREET
WASHINGTON, DC 20000


YOU TOLD ME HOW TO MERGE THE LETTERS, AND ALSO CREATE THE DEAR FIELD.
BUT,
IS THERE A WAY TO PULL THE EMAIL ADDRESSES FROM THE DATA FIELD TO EMAIL
EACH
INDIVIDUAL LETTER?

foureyesneenee

"foureyesneenee" wrote:

If I have 200 names, addresses then email addresses. typed in paragraph
format. I want to do a mail merge, so, I need word to pull each name and
address to start each letter, I also need it to personalize by saying
Dear
John Doe, then, I want to email each letter, so 1. is there a way to tell
word to pull out each email address (200) to start a email? 2. Is there a
way
to personalize the letters having word recognize the names to put after
DEAR?



Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
How to extract email addresses from a word document or htm web page? [email protected] Microsoft Word Help 26 April 21st 23 12:08 PM
e-mail merge errors w/ multiple email addresses in email field Jane Mailmerge 1 December 13th 07 06:43 PM
How do I email multiple people without revealing email addresses? charmon Microsoft Word Help 1 December 12th 06 09:31 PM
How do I extract email addresses from a word document? voss1111 Microsoft Word Help 1 August 1st 05 03:48 PM
Getting email addresses out of a word document Dennis Microsoft Word Help 1 April 4th 05 03:33 PM


All times are GMT +1. The time now is 05:25 PM.

Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"