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#1
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copied text inserts as hidden in Word (any version)
We are writers of technical documents and we often copy text, from a few
words to several paragraphs from one document to another that we may be writing. We incorporate hidden text (editiing instructions) within these documents for other end users of our product. Very often when copying text we find that the text changes its properties to be hidden and also "boxed" in the document where it is placed. This seems to be random and will often be just 1 or 2 paragraph's out of a half a page that might be copied. We notice lines missing, turn on the hiden text and there it is. This occurs whether or not it is being inserted in areas where hidden text already exists. Is there a way to prevent this from happening? |
#2
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Hi Martin
Does the following help? Why does text change format when I copy it into another document? http://www.ShaunaKelly.com/word/styl...xtChanges.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Martin" wrote in message ... We are writers of technical documents and we often copy text, from a few words to several paragraphs from one document to another that we may be writing. We incorporate hidden text (editiing instructions) within these documents for other end users of our product. Very often when copying text we find that the text changes its properties to be hidden and also "boxed" in the document where it is placed. This seems to be random and will often be just 1 or 2 paragraph's out of a half a page that might be copied. We notice lines missing, turn on the hiden text and there it is. This occurs whether or not it is being inserted in areas where hidden text already exists. Is there a way to prevent this from happening? |
#3
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Yes, this helps to some degree, however I'm not sure that it answers the main
problem. Along with the text being hidden, we do have times when it happens just as you decribed in the help article. However, most of our documents are formatted the same becuse we have standardized formats for the specifications which we write. I can take two documents formatted nearly identical and say, copy 4 long paragraph's of information that I want to use in another document, say paragraphs A through E. What happens is that one of the paragraph's, perhaps "B" will not appear when we copy it to the new document. When we turn on hidden text we find the paragraph is indeed there , even in the correct font, but is hidden and also there has been a border/box added around that paragraph. At one point in the past we used to place borders around all of our hidden text (the help notes that we do plce in the document as hidden text). These documents are many generations old, some older than others, but some literally are offspring that may have been originally generated YEARS ago in much older versions of Word. We continually "update" these master documents to keep them current. At some point in the past, there could have been hidden text with a border around it within the text we are now copying, but it does not exist now. Could it be there is actually some hidden code left over in these old documents that somehow are brought out while using the copy command?? I'm tempted to bring these documents up in Word Perfect so that I can view all of the document code which is a feature they have. Is there ANY way to view this hidden code in Word to see if this is why we have this problem? Thanks!! "Shauna Kelly" wrote: Hi Martin Does the following help? Why does text change format when I copy it into another document? http://www.ShaunaKelly.com/word/styl...xtChanges.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Martin" wrote in message ... We are writers of technical documents and we often copy text, from a few words to several paragraphs from one document to another that we may be writing. We incorporate hidden text (editiing instructions) within these documents for other end users of our product. Very often when copying text we find that the text changes its properties to be hidden and also "boxed" in the document where it is placed. This seems to be random and will often be just 1 or 2 paragraph's out of a half a page that might be copied. We notice lines missing, turn on the hiden text and there it is. This occurs whether or not it is being inserted in areas where hidden text already exists. Is there a way to prevent this from happening? |
#4
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Hi Martin,
The probability that the style issues described in Shauna's article are = responsible are close to 100%. Next time it happens, look at the character and paragraph styles. And copy the styles from the target doc into the source doc: You'll = probably see the paragraph vanishing in the source doc, too. You can run a macro to warn you about hidden styles in a doc: Dim myStyle As Style For Each myStyle In ActiveDocument.Styles If myStyle.Font.Hidden =3D True Then MsgBox "Style """ & myStyle.NameLocal & """ is hidden" End If Next myStyle Regards, Klaus "Martin" schrieb im Newsbeitrag = ... Yes, this helps to some degree, however I'm not sure that it answers = the main=20 problem. Along with the text being hidden, we do have times when it = happens=20 just as you decribed in the help article. However, most of our documents are formatted the same becuse we have=20 standardized formats for the specifications which we write. I can take = two=20 documents formatted nearly identical and say, copy 4 long paragraph's = of=20 information that I want to use in another document, say paragraphs A = through=20 E. What happens is that one of the paragraph's, perhaps "B" will not = appear=20 when we copy it to the new document. When we turn on hidden text we = find the=20 paragraph is indeed there , even in the correct font, but is hidden = and also=20 there has been a border/box added around that paragraph. =20 At one point in the past we used to place borders around all of our = hidden=20 text (the help notes that we do plce in the document as hidden text). = These=20 documents are many generations old, some older than others, but some=20 literally are offspring that may have been originally generated YEARS = ago in=20 much older versions of Word. We continually "update" these master = documents=20 to keep them current. At some point in the past, there could have been = hidden=20 text with a border around it within the text we are now copying, but = it does=20 not exist now. Could it be there is actually some hidden code left = over in=20 these old documents that somehow are brought out while using the copy=20 command?? I'm tempted to bring these documents up in Word Perfect so = that I=20 can view all of the document code which is a feature they have. Is = there ANY=20 way to view this hidden code in Word to see if this is why we have = this=20 problem? Thanks!! =20 =20 "Shauna Kelly" wrote: =20 Hi Martin =20 Does the following help? Why does text change format when I copy it into another document? http://www.ShaunaKelly.com/word/styl...xtChanges.html =20 Hope this helps. =20 Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word =20 =20 "Martin" wrote in message=20 ... We are writers of technical documents and we often copy text, from = a few words to several paragraphs from one document to another that we = may be writing. We incorporate hidden text (editiing instructions) within these = documents for other end users of our product. Very often when copying text = we find=20 that the text changes its properties to be hidden and also "boxed" in = the=20 document where it is placed. This seems to be random and will often be just = 1 or 2 paragraph's out of a half a page that might be copied. We notice = lines missing, turn on the hiden text and there it is. This occurs = whether or=20 not it is being inserted in areas where hidden text already exists. Is there a way to prevent this from happening?=20 =20 =20 |
#5
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Since you have some styles that should be hidden, use this macro to warn =
you: Dim myStyle As Style For Each myStyle In ActiveDocument.Styles Select Case myStyle Case "hidden style 1", "hidden style 2" If myStyle.Font.Hidden =3D False Then MsgBox "Style """ & myStyle.NameLocal & """ is not hidden" End If Case Else If myStyle.Font.Hidden =3D True Then MsgBox "Style """ & myStyle.NameLocal & """ is hidden" End If End Select (Change "hidden style 1" ... to your hidden styles) Klaus |
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