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Conditional Text
Does any one have a workaround for the lack of conditional text functionality
in Word? |
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#2
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Conditional Text
If you'll describe what you mean, we can probably tell you how to achieve
it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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#3
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Conditional Text
The ability to "tag" certain lines or blocks of text and tables throughout a
document, so that they will display and print with the rest of the doc when you turn them "on" (for example, for Version A), and so that they will not display or print with the rest of the doc when you turn them "off" (for example, for Version B). Is there a way to do this in Word? Thanks! "Suzanne S. Barnhill" wrote: If you'll describe what you mean, we can probably tell you how to achieve it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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#4
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Conditional Text
You can format the text as "Hidden" and then toggle the "Hidden text" check
box on the Print tab of Tools | Options. But also see http://gregmaxey.mvps.org/Toggle_Data_Display.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "BPB" wrote in message ... The ability to "tag" certain lines or blocks of text and tables throughout a document, so that they will display and print with the rest of the doc when you turn them "on" (for example, for Version A), and so that they will not display or print with the rest of the doc when you turn them "off" (for example, for Version B). Is there a way to do this in Word? Thanks! "Suzanne S. Barnhill" wrote: If you'll describe what you mean, we can probably tell you how to achieve it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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#5
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Conditional Text
Thanks -- but I'm in Word 2007. How do I find these features there?
"Suzanne S. Barnhill" wrote: You can format the text as "Hidden" and then toggle the "Hidden text" check box on the Print tab of Tools | Options. But also see http://gregmaxey.mvps.org/Toggle_Data_Display.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "BPB" wrote in message ... The ability to "tag" certain lines or blocks of text and tables throughout a document, so that they will display and print with the rest of the doc when you turn them "on" (for example, for Version A), and so that they will not display or print with the rest of the doc when you turn them "off" (for example, for Version B). Is there a way to do this in Word? Thanks! "Suzanne S. Barnhill" wrote: If you'll describe what you mean, we can probably tell you how to achieve it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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#6
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Conditional Text
Formatting text as hidden: Select the text, right-click it, click Font, and
check the box for "Hidden"; or use the keyboard shortcut Ctrl+Shift+H. Toggle the "Hidden text" check box: Go to Office button Word Options Display. The box is in the middle of the group labeled "Always show these formatting marks on the screen". -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. BPB wrote: Thanks -- but I'm in Word 2007. How do I find these features there? "Suzanne S. Barnhill" wrote: You can format the text as "Hidden" and then toggle the "Hidden text" check box on the Print tab of Tools | Options. But also see http://gregmaxey.mvps.org/Toggle_Data_Display.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "BPB" wrote in message ... The ability to "tag" certain lines or blocks of text and tables throughout a document, so that they will display and print with the rest of the doc when you turn them "on" (for example, for Version A), and so that they will not display or print with the rest of the doc when you turn them "off" (for example, for Version B). Is there a way to do this in Word? Thanks! "Suzanne S. Barnhill" wrote: If you'll describe what you mean, we can probably tell you how to achieve it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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#7
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Conditional Text
Thanks, Jay, that works well to hide text.
However, my documents are loaded with numbered headings, which must also be hidden -- and Word doesn't adjust the remaining numbered headings accordingly. For example, in a doc with three sections (with the auto-numbers 1, 2, and 3 displayed in the heading name), I can hide section 2, but the headings for the remaining two sections display as 1 and 3. This is the case in the body of the doc and in the re-generated TOC. Is there any way to get Word to compensate for this, like "that other product" does so well? I suspect there are other users who need this feature also. Thanks again! "Jay Freedman" wrote: Formatting text as hidden: Select the text, right-click it, click Font, and check the box for "Hidden"; or use the keyboard shortcut Ctrl+Shift+H. Toggle the "Hidden text" check box: Go to Office button Word Options Display. The box is in the middle of the group labeled "Always show these formatting marks on the screen". -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. BPB wrote: Thanks -- but I'm in Word 2007. How do I find these features there? "Suzanne S. Barnhill" wrote: You can format the text as "Hidden" and then toggle the "Hidden text" check box on the Print tab of Tools | Options. But also see http://gregmaxey.mvps.org/Toggle_Data_Display.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "BPB" wrote in message ... The ability to "tag" certain lines or blocks of text and tables throughout a document, so that they will display and print with the rest of the doc when you turn them "on" (for example, for Version A), and so that they will not display or print with the rest of the doc when you turn them "off" (for example, for Version B). Is there a way to do this in Word? Thanks! "Suzanne S. Barnhill" wrote: If you'll describe what you mean, we can probably tell you how to achieve it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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#8
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Conditional Text
I'd be happy to be proved wrong, but I think the only way to get the numbering
to adjust is to actually remove the unwanted headings from the document, print, and then undo. A macro could do that; trying to do it manually would be tedious and error-prone. On Fri, 12 Dec 2008 13:10:11 -0800, BPB wrote: Thanks, Jay, that works well to hide text. However, my documents are loaded with numbered headings, which must also be hidden -- and Word doesn't adjust the remaining numbered headings accordingly. For example, in a doc with three sections (with the auto-numbers 1, 2, and 3 displayed in the heading name), I can hide section 2, but the headings for the remaining two sections display as 1 and 3. This is the case in the body of the doc and in the re-generated TOC. Is there any way to get Word to compensate for this, like "that other product" does so well? I suspect there are other users who need this feature also. Thanks again! "Jay Freedman" wrote: Formatting text as hidden: Select the text, right-click it, click Font, and check the box for "Hidden"; or use the keyboard shortcut Ctrl+Shift+H. Toggle the "Hidden text" check box: Go to Office button Word Options Display. The box is in the middle of the group labeled "Always show these formatting marks on the screen". -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. BPB wrote: Thanks -- but I'm in Word 2007. How do I find these features there? "Suzanne S. Barnhill" wrote: You can format the text as "Hidden" and then toggle the "Hidden text" check box on the Print tab of Tools | Options. But also see http://gregmaxey.mvps.org/Toggle_Data_Display.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "BPB" wrote in message ... The ability to "tag" certain lines or blocks of text and tables throughout a document, so that they will display and print with the rest of the doc when you turn them "on" (for example, for Version A), and so that they will not display or print with the rest of the doc when you turn them "off" (for example, for Version B). Is there a way to do this in Word? Thanks! "Suzanne S. Barnhill" wrote: If you'll describe what you mean, we can probably tell you how to achieve it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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#9
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Conditional Text
I see. I may look into the macro idea.
Thanks for the response. BILL "Jay Freedman" wrote: I'd be happy to be proved wrong, but I think the only way to get the numbering to adjust is to actually remove the unwanted headings from the document, print, and then undo. A macro could do that; trying to do it manually would be tedious and error-prone. On Fri, 12 Dec 2008 13:10:11 -0800, BPB wrote: Thanks, Jay, that works well to hide text. However, my documents are loaded with numbered headings, which must also be hidden -- and Word doesn't adjust the remaining numbered headings accordingly. For example, in a doc with three sections (with the auto-numbers 1, 2, and 3 displayed in the heading name), I can hide section 2, but the headings for the remaining two sections display as 1 and 3. This is the case in the body of the doc and in the re-generated TOC. Is there any way to get Word to compensate for this, like "that other product" does so well? I suspect there are other users who need this feature also. Thanks again! "Jay Freedman" wrote: Formatting text as hidden: Select the text, right-click it, click Font, and check the box for "Hidden"; or use the keyboard shortcut Ctrl+Shift+H. Toggle the "Hidden text" check box: Go to Office button Word Options Display. The box is in the middle of the group labeled "Always show these formatting marks on the screen". -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. BPB wrote: Thanks -- but I'm in Word 2007. How do I find these features there? "Suzanne S. Barnhill" wrote: You can format the text as "Hidden" and then toggle the "Hidden text" check box on the Print tab of Tools | Options. But also see http://gregmaxey.mvps.org/Toggle_Data_Display.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "BPB" wrote in message ... The ability to "tag" certain lines or blocks of text and tables throughout a document, so that they will display and print with the rest of the doc when you turn them "on" (for example, for Version A), and so that they will not display or print with the rest of the doc when you turn them "off" (for example, for Version B). Is there a way to do this in Word? Thanks! "Suzanne S. Barnhill" wrote: If you'll describe what you mean, we can probably tell you how to achieve it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "MichelleW" wrote in message ... Does any one have a workaround for the lack of conditional text functionality in Word? |
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