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#1
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Reduce Word 2007 doc size
Hi,
I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#2
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Reduce Word 2007 doc size
A 20kb file is small. Why do you think you need something smaller than that?
-- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "Word.user" wrote in message ... Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#3
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Reduce Word 2007 doc size
because we are uploading these files to the server, some clients in rural
areas have 64kbps connection, and it takes few seconds to upload. So my question is, if there are just a few words, how can we get the file size to less than 5kb? "JoAnn Paules" wrote: A 20kb file is small. Why do you think you need something smaller than that? -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "Word.user" wrote in message ... Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#4
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Reduce Word 2007 doc size
A blank document created in Word 2003 is 19.5 KB.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Word.user" wrote in message ... Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#5
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Reduce Word 2007 doc size
excatly, so how to stop it being so big????
"Suzanne S. Barnhill" wrote: A blank document created in Word 2003 is 19.5 KB. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Word.user" wrote in message ... Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#6
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Reduce Word 2007 doc size
What you're seeing is in the range of the the minimum size for the binary file structure that Word used through Word 2003 as the
default (i.e. Word stores more than just your text, it also stores the ability to manage the text, remember the margins, tab settings, styles and more. To get an idea of the types of things that are stored in a Word blank document so that it will look the same when reopened, you may want to try doing a save as .RTF, then open the RTF file in notepad. If you save in Word 2007 as the newer .docX file type for Word 2007 the default size (compressed XML) starts at 11.6K. Plain text saves will be smaller, but will no longer be Word 'documents' with formatting. ========= "Word.user" wrote in message ... excatly, so how to stop it being so big???? -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#7
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Reduce Word 2007 doc size
You could zip it using WinZip or the like.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Word.user" wrote in message ... excatly, so how to stop it being so big???? "Suzanne S. Barnhill" wrote: A blank document created in Word 2003 is 19.5 KB. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Word.user" wrote in message ... Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#8
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Reduce Word 2007 doc size
Is it possible to disbale some word features, which can lead to reducing file
size?? "Word.user" wrote: Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#9
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Reduce Word 2007 doc size
There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Keep track of formatting (Tools | Options | Edit). This is reportedly a major cause of file bloat in Word 2002 and above. 6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 7. Embedded linguistic data (Tools | Options | Save). 8. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 9. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code when you press Alt+F9, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 10. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 11. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. Note, however, that the size you have mentioned is just about the absolute minimum for a Word document. I would not expect that you could reduce it further except by zip compression. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Word.user" wrote in message ... Is it possible to disbale some word features, which can lead to reducing file size?? "Word.user" wrote: Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#10
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Reduce Word 2007 doc size
Use a zip utility like WinZip to reduce the file size.
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Word.user wrote: because we are uploading these files to the server, some clients in rural areas have 64kbps connection, and it takes few seconds to upload. So my question is, if there are just a few words, how can we get the file size to less than 5kb? "JoAnn Paules" wrote: A 20kb file is small. Why do you think you need something smaller than that? -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "Word.user" wrote in message ... Hi, I am using Word 2007, when I open a new document, type just one word and save it as .doc(97-2003 compatible), why does the size become more than 20kb. Is there a way to reduce the size Thanks in Advance |
#11
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Reduce Word 2007 doc size
Use Start=Run and type
Winword.exe /a Then start a new blank document and save it. That's the 'featureless' version of Word and about the minimum you'll get in file size from Word, but you'll also have some lowered capabilities. Word documents are using a structured file environment, they contain more than just text as mentioned previously. If you need just the text and not the Word formatting preserved you may want to use Office Button=Save As=Other Formats=Plain text Windows itself has a minimum file storage space allocated based on the sector formatting size on your hard drive. In one of Suzanne's replies she listed the locations in earlier versions of Word (menus) for some of the 'file size' related items. Those would generally be different in Word 2007. Two that aren't in Word 2007 (actually also for Word 2003+SP3 as well), 'Fast Saves' is no longer applicable. [In Word 2003 SP3 it's a checkbox that no longer functions, in Word 2007 it's not offered]. Saving multiple file Versions in a document are also no longer available in Word 2007. FWIW, the transfer time for a 24KB file on at 46KB (typical of a 56K dialup modem) would be around 4 seconds. Depending on how these files are retrieved, edited and then sent to the server the setting in Office Button=Word Options=Advanced=Save [x] Copy remotely stored files onto your computer, and update the remote file when saving You'll probably need to test as the way Word works with temporary files that can be a help or slow things down, depending on the frequency of saving and editing and then closing the file, although on networks it's pretty much on no matter what the setting. The setting in that same area for 'Allow background saves' is another one that may or may not help if you're doing remote editing. If folks are simply filling in forms you may want to consider the setting to save just the form data and upload that. Office Button=Word Options=Advanced=Preserve Fidelity when sharing this document. [x] Save form data as delimited text file. ========= "Word.user" wrote in message ... Is it possible to disbale some word features, which can lead to reducing file size?? -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#12
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Reduce Word 2007 doc size
How about reducing the size of templates - .dotx
I've created a document that is about 237kb and I want to turn it into a template. But as soon as I change it to .dotx it jumps to 5.5MB. Any ideas on how to stop that from happening? thanks! "Bob Buckland ?:-)" wrote: Use Start=Run and type Winword.exe /a Then start a new blank document and save it. That's the 'featureless' version of Word and about the minimum you'll get in file size from Word, but you'll also have some lowered capabilities. Word documents are using a structured file environment, they contain more than just text as mentioned previously. If you need just the text and not the Word formatting preserved you may want to use Office Button=Save As=Other Formats=Plain text Windows itself has a minimum file storage space allocated based on the sector formatting size on your hard drive. In one of Suzanne's replies she listed the locations in earlier versions of Word (menus) for some of the 'file size' related items. Those would generally be different in Word 2007. Two that aren't in Word 2007 (actually also for Word 2003+SP3 as well), 'Fast Saves' is no longer applicable. [In Word 2003 SP3 it's a checkbox that no longer functions, in Word 2007 it's not offered]. Saving multiple file Versions in a document are also no longer available in Word 2007. FWIW, the transfer time for a 24KB file on at 46KB (typical of a 56K dialup modem) would be around 4 seconds. Depending on how these files are retrieved, edited and then sent to the server the setting in Office Button=Word Options=Advanced=Save [x] Copy remotely stored files onto your computer, and update the remote file when saving You'll probably need to test as the way Word works with temporary files that can be a help or slow things down, depending on the frequency of saving and editing and then closing the file, although on networks it's pretty much on no matter what the setting. The setting in that same area for 'Allow background saves' is another one that may or may not help if you're doing remote editing. If folks are simply filling in forms you may want to consider the setting to save just the form data and upload that. Office Button=Word Options=Advanced=Preserve Fidelity when sharing this document. [x] Save form data as delimited text file. ========= "Word.user" wrote in message ... Is it possible to disbale some word features, which can lead to reducing file size?? -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#13
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Reduce Word 2007 doc size
Hi Meredith,
Ordinarily a .docx file resaved as a .dotx file would be about the same size. Are you embedding fonts Office Button=Word Options=Save or perhaps a preview picture Office Button=Prepare=Properties=Document Properties=Advanced=Summary tab ? =========== "meredith" wrote in message ... How about reducing the size of templates - .dotx I've created a document that is about 237kb and I want to turn it into a template. But as soon as I change it to .dotx it jumps to 5.5MB. Any ideas on how to stop that from happening? thanks! -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
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