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#1
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Word count in Word table cell wrong if whole cell selected
I get different results if I use Word Count on a complete cell in Word
(selected by clicking the small, bold arrow off to the side), versus selecting the text within the cell. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ic.word.tables |
#2
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Can you give a specific example (steps to reproduce) and include the version of Word you're using? ======== "Grey Dingo" Grey wrote in message ... I get different results if I use Word Count on a complete cell in Word (selected by clicking the small, bold arrow off to the side), versus selecting the text within the cell. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#3
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Grey Dingo was telling us:
Grey Dingo nous racontait que : I get different results if I use Word Count on a complete cell in Word (selected by clicking the small, bold arrow off to the side), versus selecting the text within the cell. I bet you always get one more when you use the first method... This is because Word counts the End of Cell marker (¤) as a word. -- Salut! _______________________________________ Jean-Guy Marcil - Word MVP ISTOO Word MVP site: http://www.word.mvps.org |
#4
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Bob and Jean-Guy,
I paste text from other Word documents, Web sites, or PDFs into a cell of a Word table, using Paste Special/Unformatted Text. I select the entire area of the cell by finding the small black arrow just inside the left border of the cell, then select it. I then click Tools/Word Count. In a document I am working on, for example, the Word Count is 1,178, there are 6,996 characters with no spaces, 8,103 characters with spaces, 71 paragraphs, and 183 lines. Using the Word Count toolbar gives the same number of Words. If I then select the text, by dragging over it, the Word Count is 1047 words, 6,217 chars no spaces, 7,244 chars with spaces, 19 paras, and 100 lines. The End-of-Cell Marker is not selected, but clearly the difference is more than 1. I write synopses of many documents, in Word Table template, reducing documents to an exact number of Words. It is simple more convenient to select the whole cell for my frequent checks on number of Words. Thank you for your interest . Remerciement. Graeme Roberts aka Grey Dingo "Bob Buckland ?:-)" wrote: Can you give a specific example (steps to reproduce) and include the version of Word you're using? ======== "Grey Dingo" Grey wrote in message ... I get different results if I use Word Count on a complete cell in Word (selected by clicking the small, bold arrow off to the side), versus selecting the text within the cell. -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#5
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Hi Graeme,
What version of Word are you doing (from help=about) If you create a new Word document and add a 1 cell table then paste from a web page into that cell do you get this result? If you go to http://www.lorem-ipsum.info/generator3 and generate 10 paragraphs of "Standard Lipsum" and paste into the table cell as unformatted text do you get the same disparity with the two methods you're using to check? If not, do you have an URL where you select text that shows the large differences? Are you pasting using Edit=Paste special and using the plain Unformatted Text setting? ======== "Grey Dingo" wrote in message ... Bob and Jean-Guy, I paste text from other Word documents, Web sites, or PDFs into a cell of a Word table, using Paste Special/Unformatted Text. I select the entire area of the cell by finding the small black arrow just inside the left border of the cell, then select it. I then click Tools/Word Count. In a document I am working on, for example, the Word Count is 1,178, there are 6,996 characters with no spaces, 8,103 characters with spaces, 71 paragraphs, and 183 lines. Using the Word Count toolbar gives the same number of Words. If I then select the text, by dragging over it, the Word Count is 1047 words, 6,217 chars no spaces, 7,244 chars with spaces, 19 paras, and 100 lines. The End-of-Cell Marker is not selected, but clearly the difference is more than 1. I write synopses of many documents, in Word Table template, reducing documents to an exact number of Words. It is simple more convenient to select the whole cell for my frequent checks on number of Words. Thank you for your interest . Remerciement. Graeme Roberts aka Grey Dingo -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#6
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Hi Bob and Jean-Guy,
I am using Word 2003 SP1. I created a one-cell table in Word and copied the 10 paragraph lorem ipsum generated in HTML format then pasted it into the cell using Edit/Paste Special/HTML. I then Word Counted using whole cell select and cursor select (which does not include the End of Cell Marker). The counts were identical in every respect. I then used Edit/Paste Special/Unformatted from the HTML original. The counts were identical in every respect to the previous test for both methods of selection, except for the Number of Characters with No Spaces, which was one character less than the "Pasted as HTML" version, with both methods of selection. I could generate a table which summarizes the results in a Word or Excel document. It is confusing! Here is a link to a Web page that I copied and pasted as unformatted text into my fairly complex table (certainly far from a single cell). Doubting my sanity, I Word Counted again, using whole cell selection and cursor selection of the text. The results, once again, were very different. http://www.forensic-psych.com/articles/artCaptive.html I would be happy to share the Word file if you would like to try it for yourselves. Thanks a million! Graeme "Bob Buckland ?:-)" wrote: Hi Graeme, What version of Word are you doing (from help=about) If you create a new Word document and add a 1 cell table then paste from a web page into that cell do you get this result? If you go to http://www.lorem-ipsum.info/generator3 and generate 10 paragraphs of "Standard Lipsum" and paste into the table cell as unformatted text do you get the same disparity with the two methods you're using to check? If not, do you have an URL where you select text that shows the large differences? Are you pasting using Edit=Paste special and using the plain Unformatted Text setting? ======== "Grey Dingo" wrote in message ... Bob and Jean-Guy, I paste text from other Word documents, Web sites, or PDFs into a cell of a Word table, using Paste Special/Unformatted Text. I select the entire area of the cell by finding the small black arrow just inside the left border of the cell, then select it. I then click Tools/Word Count. In a document I am working on, for example, the Word Count is 1,178, there are 6,996 characters with no spaces, 8,103 characters with spaces, 71 paragraphs, and 183 lines. Using the Word Count toolbar gives the same number of Words. If I then select the text, by dragging over it, the Word Count is 1047 words, 6,217 chars no spaces, 7,244 chars with spaces, 19 paras, and 100 lines. The End-of-Cell Marker is not selected, but clearly the difference is more than 1. I write synopses of many documents, in Word Table template, reducing documents to an exact number of Words. It is simple more convenient to select the whole cell for my frequent checks on number of Words. Thank you for your interest . Remerciement. Graeme Roberts aka Grey Dingo -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#7
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Hi Grey Dingo
Try this test to explain some of the things that are going on: 1. Create a new document and in that document create a 1-row, 1-column table. 2. Paste the text of that website into the cell using Edit Paste Special Unformatted text. No matter what I do, I get a word count from Word of 5,848 words. 3. Put a few hard returns after the table, and create a new 1-row, 1-column table. In that cell type one word (eg "dingo") and then do ctrl-Shift-L to apply the List Bullet style. 4. Observations: (a) If I select just the "dingo" text I get 2 words (one for the dingo and one for the bullet). (b) If I select the whole "dingo" cell I get a word count of 5,850. That might explain the very large differences observed in your earlier posts. For some final amusement, note that if you get Word to do a count of the whole document, it does not count words in headers, footers, text boxes or other shapes. By the way, the following might help, depending on your needs: http://www.ShaunaKelly.com/word/Comp...unt/index.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Grey Dingo" wrote in message ... Hi Bob and Jean-Guy, I am using Word 2003 SP1. I created a one-cell table in Word and copied the 10 paragraph lorem ipsum generated in HTML format then pasted it into the cell using Edit/Paste Special/HTML. I then Word Counted using whole cell select and cursor select (which does not include the End of Cell Marker). The counts were identical in every respect. I then used Edit/Paste Special/Unformatted from the HTML original. The counts were identical in every respect to the previous test for both methods of selection, except for the Number of Characters with No Spaces, which was one character less than the "Pasted as HTML" version, with both methods of selection. I could generate a table which summarizes the results in a Word or Excel document. It is confusing! Here is a link to a Web page that I copied and pasted as unformatted text into my fairly complex table (certainly far from a single cell). Doubting my sanity, I Word Counted again, using whole cell selection and cursor selection of the text. The results, once again, were very different. http://www.forensic-psych.com/articles/artCaptive.html I would be happy to share the Word file if you would like to try it for yourselves. Thanks a million! Graeme "Bob Buckland ?:-)" wrote: Hi Graeme, What version of Word are you doing (from help=about) If you create a new Word document and add a 1 cell table then paste from a web page into that cell do you get this result? If you go to http://www.lorem-ipsum.info/generator3 and generate 10 paragraphs of "Standard Lipsum" and paste into the table cell as unformatted text do you get the same disparity with the two methods you're using to check? If not, do you have an URL where you select text that shows the large differences? Are you pasting using Edit=Paste special and using the plain Unformatted Text setting? ======== "Grey Dingo" wrote in message ... Bob and Jean-Guy, I paste text from other Word documents, Web sites, or PDFs into a cell of a Word table, using Paste Special/Unformatted Text. I select the entire area of the cell by finding the small black arrow just inside the left border of the cell, then select it. I then click Tools/Word Count. In a document I am working on, for example, the Word Count is 1,178, there are 6,996 characters with no spaces, 8,103 characters with spaces, 71 paragraphs, and 183 lines. Using the Word Count toolbar gives the same number of Words. If I then select the text, by dragging over it, the Word Count is 1047 words, 6,217 chars no spaces, 7,244 chars with spaces, 19 paras, and 100 lines. The End-of-Cell Marker is not selected, but clearly the difference is more than 1. I write synopses of many documents, in Word Table template, reducing documents to an exact number of Words. It is simple more convenient to select the whole cell for my frequent checks on number of Words. Thank you for your interest . Remerciement. Graeme Roberts aka Grey Dingo -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#8
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Great Shauna! You are right and I look forward to trying Complete Word Count.
Thank you all for your help. Graeme Roberts Grey Dingo Old dogs learn new tricks. "Shauna Kelly" wrote: Hi Grey Dingo Try this test to explain some of the things that are going on: 1. Create a new document and in that document create a 1-row, 1-column table. 2. Paste the text of that website into the cell using Edit Paste Special Unformatted text. No matter what I do, I get a word count from Word of 5,848 words. 3. Put a few hard returns after the table, and create a new 1-row, 1-column table. In that cell type one word (eg "dingo") and then do ctrl-Shift-L to apply the List Bullet style. 4. Observations: (a) If I select just the "dingo" text I get 2 words (one for the dingo and one for the bullet). (b) If I select the whole "dingo" cell I get a word count of 5,850. That might explain the very large differences observed in your earlier posts. For some final amusement, note that if you get Word to do a count of the whole document, it does not count words in headers, footers, text boxes or other shapes. By the way, the following might help, depending on your needs: http://www.ShaunaKelly.com/word/Comp...unt/index.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Grey Dingo" wrote in message ... Hi Bob and Jean-Guy, I am using Word 2003 SP1. I created a one-cell table in Word and copied the 10 paragraph lorem ipsum generated in HTML format then pasted it into the cell using Edit/Paste Special/HTML. I then Word Counted using whole cell select and cursor select (which does not include the End of Cell Marker). The counts were identical in every respect. I then used Edit/Paste Special/Unformatted from the HTML original. The counts were identical in every respect to the previous test for both methods of selection, except for the Number of Characters with No Spaces, which was one character less than the "Pasted as HTML" version, with both methods of selection. I could generate a table which summarizes the results in a Word or Excel document. It is confusing! Here is a link to a Web page that I copied and pasted as unformatted text into my fairly complex table (certainly far from a single cell). Doubting my sanity, I Word Counted again, using whole cell selection and cursor selection of the text. The results, once again, were very different. http://www.forensic-psych.com/articles/artCaptive.html I would be happy to share the Word file if you would like to try it for yourselves. Thanks a million! Graeme "Bob Buckland ?:-)" wrote: Hi Graeme, What version of Word are you doing (from help=about) If you create a new Word document and add a 1 cell table then paste from a web page into that cell do you get this result? If you go to http://www.lorem-ipsum.info/generator3 and generate 10 paragraphs of "Standard Lipsum" and paste into the table cell as unformatted text do you get the same disparity with the two methods you're using to check? If not, do you have an URL where you select text that shows the large differences? Are you pasting using Edit=Paste special and using the plain Unformatted Text setting? ======== "Grey Dingo" wrote in message ... Bob and Jean-Guy, I paste text from other Word documents, Web sites, or PDFs into a cell of a Word table, using Paste Special/Unformatted Text. I select the entire area of the cell by finding the small black arrow just inside the left border of the cell, then select it. I then click Tools/Word Count. In a document I am working on, for example, the Word Count is 1,178, there are 6,996 characters with no spaces, 8,103 characters with spaces, 71 paragraphs, and 183 lines. Using the Word Count toolbar gives the same number of Words. If I then select the text, by dragging over it, the Word Count is 1047 words, 6,217 chars no spaces, 7,244 chars with spaces, 19 paras, and 100 lines. The End-of-Cell Marker is not selected, but clearly the difference is more than 1. I write synopses of many documents, in Word Table template, reducing documents to an exact number of Words. It is simple more convenient to select the whole cell for my frequent checks on number of Words. Thank you for your interest . Remerciement. Graeme Roberts aka Grey Dingo -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#9
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Hi Graeme,
Interesting. If you use the 'White' (whole row) selection arrow on the 2nd single row table (where it now finds the end of row/table marker it counts the selection correctly. If you use the black selection (single cell/range) selection arrow Word does not see that you've 'selected' part of the document and appears to give the count for the whole document. ====== "Grey Dingo" wrote in message ... Great Shauna! You are right and I look forward to trying Complete Word Count. Thank you all for your help. Graeme Roberts Grey Dingo Old dogs learn new tricks. -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx |
#10
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Hi Bob
It gets curioser and curioser as someone once said. Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Bob Buckland ?:-)" 75214.226(At Beautiful Downtown)compuserve.com wrote in message ... Hi Graeme, Interesting. If you use the 'White' (whole row) selection arrow on the 2nd single row table (where it now finds the end of row/table marker it counts the selection correctly. If you use the black selection (single cell/range) selection arrow Word does not see that you've 'selected' part of the document and appears to give the count for the whole document. ====== "Grey Dingo" wrote in message ... Great Shauna! You are right and I look forward to trying Complete Word Count. Thank you all for your help. Graeme Roberts Grey Dingo Old dogs learn new tricks. -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx |
#11
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Word Count also fails if the selection is a table column.
(It also fails for Alt+Drag selections of ordinary text, but this is understandable I guess...) I assume that whoever coded Word Count simply neglected to test for all the different types of selections that are possible, and his case statement fell out the bottom to "count everything". It is probably easy enough to fix Word Count for table cells and columns "just" by testing for those types of selections and counting what is selected. It already works for discontiguous selections, so table cells and columns ought to be possible. Someone would have to point this out to them, and some programmer would have to be interested enough to sneak it in despite the product managers. Bob S On Mon, 1 Aug 2005 01:11:56 +1000, Shauna Kelly wrote: Hi Bob It gets curioser and curioser as someone once said. Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Bob Buckland ?:-)" 75214.226(At Beautiful Downtown)compuserve.com wrote in message ... Hi Graeme, Interesting. If you use the 'White' (whole row) selection arrow on the 2nd single row table (where it now finds the end of row/table marker it counts the selection correctly. If you use the black selection (single cell/range) selection arrow Word does not see that you've 'selected' part of the document and appears to give the count for the whole document. ====== "Grey Dingo" wrote in message ... Great Shauna! You are right and I look forward to trying Complete Word Count. Thank you all for your help. Graeme Roberts Grey Dingo Old dogs learn new tricks. -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* For Everyday MS Office tips to "use right away" - http://microsoft.com/events/series/a...andtricks.mspx |
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