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Bert Coules
 
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Default Basic macros query - where are they assigned to?

I'm sure that the answer to this must be staring me in the face, but I'm
afraid I just can't find it.

In the time I've been trying to get to grips with Word 2000, I've created
several very basic macros, which I've assigned to particular combinations of
keys. In many cases, I've forgotten exactly which keys produce which
macros - how do I find out?

If I go to Tools/Macro/Macros I get a list which looks like this:

Macro 1
Macro 10
Macro 11
Macro 12

and so on. If I highlight any one of these and press Edit, I get a screen
which lists the commands for all the macros (separated by horizontal rules)
and I can - not unnaturally - edit them. But where in all this does it tell
me which keys each macro has been assigned to?

Thanks very much!

Bert
http://www.bertcoules.co.uk



  #2   Report Post  
Greg Maxey
 
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Bert,

Right click your menu and press customize then the keyboard button. When
the customize keyboard dialog opens, select macros in the categories window.
The list of macros will appear in the right window, select one and the
shortcut keystroke, if assigned, will be displayed.

--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Bert Coules wrote:
I'm sure that the answer to this must be staring me in the face, but
I'm afraid I just can't find it.

In the time I've been trying to get to grips with Word 2000, I've
created several very basic macros, which I've assigned to particular
combinations of keys. In many cases, I've forgotten exactly which
keys produce which macros - how do I find out?

If I go to Tools/Macro/Macros I get a list which looks like this:

Macro 1
Macro 10
Macro 11
Macro 12

and so on. If I highlight any one of these and press Edit, I get a
screen which lists the commands for all the macros (separated by
horizontal rules) and I can - not unnaturally - edit them. But where
in all this does it tell me which keys each macro has been assigned
to?

Thanks very much!

Bert
http://www.bertcoules.co.uk



  #3   Report Post  
Bert Coules
 
Posts: n/a
Default

Greg,

Many thanks for the speedy reply.

Right click your menu and press customize then the keyboard button...


Sorry, but I'm afraid I don't know which menu you're referring to; nothing
around the various macro screens seems to produce the result you describe .
Would you mind being more specific?

Bert
http://www.bertcoules.co.uk


  #4   Report Post  
Suzanne S. Barnhill
 
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Open the Tools | Customize dialog. Click the Keyboard button, then select
one of your macros in the list in the Macros category. The shortcut key
assignment will be shown under "Current Keys."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Bert Coules" wrote in message
...
Greg,

Many thanks for the speedy reply.

Right click your menu and press customize then the keyboard button...


Sorry, but I'm afraid I don't know which menu you're referring to; nothing
around the various macro screens seems to produce the result you describe

..
Would you mind being more specific?

Bert
http://www.bertcoules.co.uk



  #5   Report Post  
Greg Maxey
 
Posts: n/a
Default

Bert,

Just right click any menu or a blank area on menu bar running across the top
of the Word screen. "Customize" appears at the bottom of the dropdown. The
is a menu button "keyboard" at the bottom of the "Customize" dialog box.

You should be well on your way now :-)


--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Bert Coules wrote:
Greg,

Many thanks for the speedy reply.

Right click your menu and press customize then the keyboard button...


Sorry, but I'm afraid I don't know which menu you're referring to;
nothing around the various macro screens seems to produce the result
you describe . Would you mind being more specific?

Bert
http://www.bertcoules.co.uk





  #6   Report Post  
Bert Coules
 
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Many thanks to Greg and Suzanne. I'm still (obviously) getting to grips
with even simple macros; is there a sort of "Macros for Dummies" type guide
that I could get hold of?

Bert
http://www.bertcoules.co.uk


  #7   Report Post  
Greg Maxey
 
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LOL,

Macro Dummy. You are in good company. There are dents in the wall by my
desk as a result of my frustation gringing through the simplest of macros.

Poke around in the VBA beginner and General newsgroups and you will find
plenty interesting reading.

Good luck.


--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Bert Coules wrote:
Many thanks to Greg and Suzanne. I'm still (obviously) getting to
grips with even simple macros; is there a sort of "Macros for
Dummies" type guide that I could get hold of?

Bert
http://www.bertcoules.co.uk



  #8   Report Post  
Daiya Mitchell
 
Posts: n/a
Default

Hi Bert,

If it helps clarify this question--I've always understood that the keyboard
assignment is different from the macro. There is nothing hard coded in a
macro that sets a shortcut key, generally. Once the macro is created, it is
then available via Tools | Customize to have a shortcut key assigned just
like any other command. Word offers you a shortcut to this in the macro
creation process, but it is still two separate steps and two separate
things. E.g., say all your macros and keyboard assignments were saved in
the Normal template, and you decided to copy some macros into a different
template, the macros will not bring the keyboard assignments with them.

I'm very aware of this b/c Word's shortcut has never worked for me.
Except it just did, and all it did was open up the Tools | Customize dialog.

So your initial instinct--look up the macro to find out the keyboard
shortcuts--made sense but did not follow Word's logic--which is that all
keyboard shortcuts are assigned/recorded in Tools | Customize, Keyboard.

DM

On 1/15/05 5:55 AM, "Bert Coules" wrote:

Many thanks to Greg and Suzanne. I'm still (obviously) getting to grips
with even simple macros; is there a sort of "Macros for Dummies" type guide
that I could get hold of?

Bert
http://www.bertcoules.co.uk



  #9   Report Post  
Doug Robbins
 
Posts: n/a
Default

See the article "Getting To Grips With VBA Basics In 15 Minutes" at:

http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm


--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP
"Bert Coules" wrote in message
...
Many thanks to Greg and Suzanne. I'm still (obviously) getting to grips
with even simple macros; is there a sort of "Macros for Dummies" type
guide
that I could get hold of?

Bert
http://www.bertcoules.co.uk




  #10   Report Post  
Bert Coules
 
Posts: n/a
Default

Doug,

See the article "Getting To Grips With VBA Basics In 15 Minutes" at:
http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm


Thanks for that. I had a look at it, but to be frank, it's "aren't I
clever" smugness annoyed me rather than helped. Is this automated,
choose-from-menus really the only approach?

I suppose I do have to get used to the illogical vocabulary of objects and
methods and all the rest, but really, isn't it just possible to write a
macro as one used to write a simple program in early Basic, with Starts and
Ends and Loops and If/Thens and all the rest?

Bert
http://www.bertcoules.co.uk




  #11   Report Post  
Bert Coules
 
Posts: n/a
Default

Daiya,

Thanks for the reply.

If it helps clarify this question--I've always understood that the

keyboard
assignment is different from the macro.


It does help, thank you. I'm afraid I've worked with good old WordPerfect
for too many years. I'm trying, I really am, but Word seems a mass of
unnecessary illogicalities and frustrations.

Bert
http://www.bertcoules.co.uk


  #12   Report Post  
TF
 
Posts: n/a
Default

NO

--
Terry Farrell - Word MVP
http://word.mvps.org/

"Bert Coules" wrote in message
...
: Doug,
:
: See the article "Getting To Grips With VBA Basics In 15 Minutes" at:
: http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm
:
: Thanks for that. I had a look at it, but to be frank, it's "aren't I
: clever" smugness annoyed me rather than helped. Is this automated,
: choose-from-menus really the only approach?
:
: I suppose I do have to get used to the illogical vocabulary of objects and
: methods and all the rest, but really, isn't it just possible to write a
: macro as one used to write a simple program in early Basic, with Starts
and
: Ends and Loops and If/Thens and all the rest?
:
: Bert
: http://www.bertcoules.co.uk
:
:


  #13   Report Post  
Bert Coules
 
Posts: n/a
Default

: ...isn't it just possible to write a macro as one used
: to write a simple program in early Basic...?

NO


Oh. What a pity.

Bert
http://www.bertcoules.co.uk


  #14   Report Post  
Charles Kenyon
 
Posts: n/a
Default

If you download the Shortcut Organizer Add-In from
http://www.chriswoodman.co.uk/Shortcut%20Organizer.htm it will tell you what
shortcuts you have in your templates and help you to move them to new
templates. See http://addbalance.com/word/movetotemplate.htm for
step-by-step instructions on moving / sharing / copying / backing-up
customizations including AutoText, AutoCorrect, keyboard assignments,
toolbars, macros, etc.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Bert Coules" wrote in message
...
I'm sure that the answer to this must be staring me in the face, but I'm
afraid I just can't find it.

In the time I've been trying to get to grips with Word 2000, I've created
several very basic macros, which I've assigned to particular combinations
of
keys. In many cases, I've forgotten exactly which keys produce which
macros - how do I find out?

If I go to Tools/Macro/Macros I get a list which looks like this:

Macro 1
Macro 10
Macro 11
Macro 12

and so on. If I highlight any one of these and press Edit, I get a screen
which lists the commands for all the macros (separated by horizontal
rules)
and I can - not unnaturally - edit them. But where in all this does it
tell
me which keys each macro has been assigned to?

Thanks very much!

Bert
http://www.bertcoules.co.uk





  #15   Report Post  
Charles Kenyon
 
Posts: n/a
Default

A real key to programming Word is to learn Word's built-in functions and
behavior. Otherwise, you'll spend a lot of time attempting to recreate
something that is already built in or working against built in program
logic.

Here is some general info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm


Function Keys

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Word's Extend key (F8) gives something similar to block processing.


Formatting and Styles

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.


Converting documents Word / Word Perfect

Some special characters in Word Perfect documents don't convert well to
Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found
at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396
Use these on _copies_!

As for converting documents from Word Perfect to _use_ in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

Merge documents have special problems and should be recreated from text
files or retyped in Word. To convert data files, consider generating labels
in WP as a document, converting that to Word, and then using
http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word
data file.

Note that conversions usually do create documents that look passable and
print OK; the problems I'm referring to have to do with editing / making
changes, that is, using the documents long-term. (See below on reusing
documents vs. using templates.)

Conversion back to Word Perfect: There is a problem (in addition to the ones
mentioned for conversion _to_ Word) with Version 2002 (XP) and later of
Word. The conversion file only works for conversion _to_ Word, not from Word
to Word Perfect! Earlier versions went both ways. To fix this, you need to
find the old conversion file WPFT532.CNV from a Word 97 or Word 2000
installation and copy it to your new installation, replacing the file of the
same name. Note, the change making the file one-way was done as a security
measure. While I don't know of any problems the old file causes, keep the
new installation's file somewhere as a backup just in case.


Boilerplate and Forms

In WP a lot of people use macros to hold chunks of text - boilerplate. In
Word this function is filled by Templates, AutoText and AutoCorrect, not
macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.

You can use FILLIN and ASK fields or UserForms to query the user. For some
form documents, Word's "online forms" work very well. For more about online
forms, follow the links at
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles.


Reusing Documents vs. Using templates

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things
like surprise headers and footers from creeping into new documents.

It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day. In the (short) long run, it will save you both time and grief.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Bert Coules" wrote in message
...
Daiya,

Thanks for the reply.

If it helps clarify this question--I've always understood that the

keyboard
assignment is different from the macro.


It does help, thank you. I'm afraid I've worked with good old WordPerfect
for too many years. I'm trying, I really am, but Word seems a mass of
unnecessary illogicalities and frustrations.

Bert
http://www.bertcoules.co.uk






  #16   Report Post  
Bert Coules
 
Posts: n/a
Default

Charles,

Many thanks for the very detailed reply; much appreciated.

I have been toying with the idea of using WordPerfect and then converting
the finished documents to Word (they have to be Word because they're being
sent to an organisation which uses nothing else) but a few experiments
brought to light exactly the problems you mention: the converted documents
look fine and print well, but the minute any change is made, chaos tends to
ensue. So - again as you say - getting to grips with Word is my only
option. Your present advice and many links will be invaluable, as will the
continued patience of other users of this group, I'm sure.

I just have nearly twenty years of WordPerfect (starting with 5.0 for DOS)
to get out of my system...

Bert
http://www.bertcoules.co.uk



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