Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Grouping figure and caption in Word
When I group a figure and a caption in a Word doc, the figure # in the first
such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
#2
|
|||
|
|||
Hello-
I'm not sure you can do that, let alone how. If you are trying to prevent the figure & caption from being separated, there may be other ways. Assuming the figure is an inline graphic, select the 2 paras containing it and the caption, then use FormatParagraph--Line and Page Breaks and check the box for Keep with Next. There may be some other options depending on your needs, so check back for other replies if this isn't satisfactory. HTH |:) "llenard" wrote: When I group a figure and a caption in a Word doc, the figure # in the first such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
#3
|
|||
|
|||
Not sure I understand. If the caption (in a text box) and figure are both
anchored to the same paragraph, how do I use the "Keep with Next" function? "CyberTaz" wrote: Hello- I'm not sure you can do that, let alone how. If you are trying to prevent the figure & caption from being separated, there may be other ways. Assuming the figure is an inline graphic, select the 2 paras containing it and the caption, then use FormatParagraph--Line and Page Breaks and check the box for Keep with Next. There may be some other options depending on your needs, so check back for other replies if this isn't satisfactory. HTH |:) "llenard" wrote: When I group a figure and a caption in a Word doc, the figure # in the first such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
#4
|
|||
|
|||
Perhaps I'm the one who doesn't understand... wouldn't be the first time!
Why is your caption in a text box? How did you go about creating the caption... InsertReferenceCaption? If not, please explain what you are using as a caption. What type of figure are we talking about and where is the caption relative to it? Also, I've played around with this in a number of ways and, much to my surprise, have not been able to force the numbering of the captions to go awry. What version of Word are you using? Regards |:) "llenard" wrote: Not sure I understand. If the caption (in a text box) and figure are both anchored to the same paragraph, how do I use the "Keep with Next" function? "CyberTaz" wrote: Hello- I'm not sure you can do that, let alone how. If you are trying to prevent the figure & caption from being separated, there may be other ways. Assuming the figure is an inline graphic, select the 2 paras containing it and the caption, then use FormatParagraph--Line and Page Breaks and check the box for Keep with Next. There may be some other options depending on your needs, so check back for other replies if this isn't satisfactory. HTH |:) "llenard" wrote: When I group a figure and a caption in a Word doc, the figure # in the first such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
#5
|
|||
|
|||
I click on the figure box so that the little squares form on the outline.
Then I go insert caption. It produces a caption inside a text box, which I then group with the figure box. Works great keeping them together except for the numbering issue. I've done this with several versions of Word -- 2000,2003, and Mac 2004. "CyberTaz" wrote: Perhaps I'm the one who doesn't understand... wouldn't be the first time! Why is your caption in a text box? How did you go about creating the caption... InsertReferenceCaption? If not, please explain what you are using as a caption. What type of figure are we talking about and where is the caption relative to it? Also, I've played around with this in a number of ways and, much to my surprise, have not been able to force the numbering of the captions to go awry. What version of Word are you using? Regards |:) "llenard" wrote: Not sure I understand. If the caption (in a text box) and figure are both anchored to the same paragraph, how do I use the "Keep with Next" function? "CyberTaz" wrote: Hello- I'm not sure you can do that, let alone how. If you are trying to prevent the figure & caption from being separated, there may be other ways. Assuming the figure is an inline graphic, select the 2 paras containing it and the caption, then use FormatParagraph--Line and Page Breaks and check the box for Keep with Next. There may be some other options depending on your needs, so check back for other replies if this isn't satisfactory. HTH |:) "llenard" wrote: When I group a figure and a caption in a Word doc, the figure # in the first such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
#6
|
|||
|
|||
OK, I think I understand how you are going about it now. Evidently, the
objects you are captioning are 'free-floating' (the handles that appear around the edge when you select them are hollow circles). When you insert the caption it is automatically being placed in a text box which is also 'free-floating'... in other words has Text Wrap applied. I'm _not_ saying that is the wrong way to go by any means. Obviously it works, but I believe that is where the problem is arising... especially if the figures/captions get moved around, as the numerical order is determined by position in the doc relative to the other captions. I use a different technique and have not experienced the problem. If the graphic doesn't get placed as an InLine graphic, I select it and use the Properties/Picture toolbar to make it In Line with Text (the selection handles appear as solid black squares). It is treated as an oversized character and essentially constitutes a paragraph in the doc. (Although it can still be resized, etc. and it can also be dragged or cut/pasted to another location as long as that location is a text line or empty ¶) When I select the object and insert the caption, it is inserted as a para directly below the object and not in a text box. This also gives me the option of _not_ selecting the object and placing my insertion point to the left or right (in which case the caption is in the same para as the object) or on an empty para above to insert the caption there. Hence, the earlier suggestion of using Keep with Next if the caption occupies the para above or below. I can also replace the ¶ with a soft return (shift+enter) to have the object & caption as part of the same para but on separate lines. In that case, Keep Lines Together. If the object & caption are in the same para, I insert a non-breaking space (ctrl+shift+spacebar) to both separate them a little and yet prevent them from getting split up as a result of further editing. It also seems to help the program keep track of the sequential numbering of the objects because they are more easily tracked as text lines as opposed to being 'randomly' located. Hopefully this will be useful to you. Regards |:) "llenard" wrote: I click on the figure box so that the little squares form on the outline. Then I go insert caption. It produces a caption inside a text box, which I then group with the figure box. Works great keeping them together except for the numbering issue. I've done this with several versions of Word -- 2000,2003, and Mac 2004. "CyberTaz" wrote: Perhaps I'm the one who doesn't understand... wouldn't be the first time! Why is your caption in a text box? How did you go about creating the caption... InsertReferenceCaption? If not, please explain what you are using as a caption. What type of figure are we talking about and where is the caption relative to it? Also, I've played around with this in a number of ways and, much to my surprise, have not been able to force the numbering of the captions to go awry. What version of Word are you using? Regards |:) "llenard" wrote: Not sure I understand. If the caption (in a text box) and figure are both anchored to the same paragraph, how do I use the "Keep with Next" function? "CyberTaz" wrote: Hello- I'm not sure you can do that, let alone how. If you are trying to prevent the figure & caption from being separated, there may be other ways. Assuming the figure is an inline graphic, select the 2 paras containing it and the caption, then use FormatParagraph--Line and Page Breaks and check the box for Keep with Next. There may be some other options depending on your needs, so check back for other replies if this isn't satisfactory. HTH |:) "llenard" wrote: When I group a figure and a caption in a Word doc, the figure # in the first such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
#7
|
|||
|
|||
Note that if you intend to produce a Table of Figures, Word will not be able
to see captions in text boxes. If you *must* wrap text around the figures, insert both figure and caption inline, then insert both in a frame. If they don't need to be wrapped, leave them inline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "llenard" wrote in message ... I click on the figure box so that the little squares form on the outline. Then I go insert caption. It produces a caption inside a text box, which I then group with the figure box. Works great keeping them together except for the numbering issue. I've done this with several versions of Word -- 2000,2003, and Mac 2004. "CyberTaz" wrote: Perhaps I'm the one who doesn't understand... wouldn't be the first time! Why is your caption in a text box? How did you go about creating the caption... InsertReferenceCaption? If not, please explain what you are using as a caption. What type of figure are we talking about and where is the caption relative to it? Also, I've played around with this in a number of ways and, much to my surprise, have not been able to force the numbering of the captions to go awry. What version of Word are you using? Regards |:) "llenard" wrote: Not sure I understand. If the caption (in a text box) and figure are both anchored to the same paragraph, how do I use the "Keep with Next" function? "CyberTaz" wrote: Hello- I'm not sure you can do that, let alone how. If you are trying to prevent the figure & caption from being separated, there may be other ways. Assuming the figure is an inline graphic, select the 2 paras containing it and the caption, then use FormatParagraph--Line and Page Breaks and check the box for Keep with Next. There may be some other options depending on your needs, so check back for other replies if this isn't satisfactory. HTH |:) "llenard" wrote: When I group a figure and a caption in a Word doc, the figure # in the first such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
#8
|
|||
|
|||
After some good advice from this community I think I have a good alternative,
which is to use frames. PLease see its description in my last message of 9/19/05 under "Figure caption" "CyberTaz" wrote: OK, I think I understand how you are going about it now. Evidently, the objects you are captioning are 'free-floating' (the handles that appear around the edge when you select them are hollow circles). When you insert the caption it is automatically being placed in a text box which is also 'free-floating'... in other words has Text Wrap applied. I'm _not_ saying that is the wrong way to go by any means. Obviously it works, but I believe that is where the problem is arising... especially if the figures/captions get moved around, as the numerical order is determined by position in the doc relative to the other captions. I use a different technique and have not experienced the problem. If the graphic doesn't get placed as an InLine graphic, I select it and use the Properties/Picture toolbar to make it In Line with Text (the selection handles appear as solid black squares). It is treated as an oversized character and essentially constitutes a paragraph in the doc. (Although it can still be resized, etc. and it can also be dragged or cut/pasted to another location as long as that location is a text line or empty ¶) When I select the object and insert the caption, it is inserted as a para directly below the object and not in a text box. This also gives me the option of _not_ selecting the object and placing my insertion point to the left or right (in which case the caption is in the same para as the object) or on an empty para above to insert the caption there. Hence, the earlier suggestion of using Keep with Next if the caption occupies the para above or below. I can also replace the ¶ with a soft return (shift+enter) to have the object & caption as part of the same para but on separate lines. In that case, Keep Lines Together. If the object & caption are in the same para, I insert a non-breaking space (ctrl+shift+spacebar) to both separate them a little and yet prevent them from getting split up as a result of further editing. It also seems to help the program keep track of the sequential numbering of the objects because they are more easily tracked as text lines as opposed to being 'randomly' located. Hopefully this will be useful to you. Regards |:) "llenard" wrote: I click on the figure box so that the little squares form on the outline. Then I go insert caption. It produces a caption inside a text box, which I then group with the figure box. Works great keeping them together except for the numbering issue. I've done this with several versions of Word -- 2000,2003, and Mac 2004. "CyberTaz" wrote: Perhaps I'm the one who doesn't understand... wouldn't be the first time! Why is your caption in a text box? How did you go about creating the caption... InsertReferenceCaption? If not, please explain what you are using as a caption. What type of figure are we talking about and where is the caption relative to it? Also, I've played around with this in a number of ways and, much to my surprise, have not been able to force the numbering of the captions to go awry. What version of Word are you using? Regards |:) "llenard" wrote: Not sure I understand. If the caption (in a text box) and figure are both anchored to the same paragraph, how do I use the "Keep with Next" function? "CyberTaz" wrote: Hello- I'm not sure you can do that, let alone how. If you are trying to prevent the figure & caption from being separated, there may be other ways. Assuming the figure is an inline graphic, select the 2 paras containing it and the caption, then use FormatParagraph--Line and Page Breaks and check the box for Keep with Next. There may be some other options depending on your needs, so check back for other replies if this isn't satisfactory. HTH |:) "llenard" wrote: When I group a figure and a caption in a Word doc, the figure # in the first such grouping changes to 0. How can i make Figure numbers following the correct sequence when the caption is groupsed with the figure? |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
How do I put legend in a figure caption | Microsoft Word Help | |||
Insert of (Figure and Table) caption not picking up chapter number | Microsoft Word Help | |||
AutoCaptions & Pictures in Word 2003 | Page Layout | |||
Insert caption in Word document | Mailmerge | |||
Caption problems in MS Word | Page Layout |