[Larry Eamigh]

For years, we have been waiting for Microsoft Word to mature enough to handle
government (military) classified documents. The security requirements
require each paragraph (style) and paragraph be marked with the
classification (e.g., (C) for confidential, (S) for secret, etc.). Then for
each page within a document, the highest classification for each page must be
captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc).

This has always required each page to be created with separate section
breaks in order to change the contents of the Header/Footer. We all know
what happens when you add a few paragraphs to a page. Everything moves down,
causing the section breaks from that point on to require re-positioning.

Has anyone ever created any software (macro, etc) that can handle this
problem automatically. There are hundreds of thousands of documents within
the US Government alone that would benefit tremendously, as would the editors
and proof-readers.
--
Larry Eamigh
Configuration Manager
L-3 Communications

[Ed from AZ]

One issue that comes to mind is that Word doesn't necessarily have a
"Page" object. Pagination can change drastically depending on the
individual's printer settings. If your reader's printer interprets
things slightly different, a paragraph can wind up being partially or
entirely on the next page, which could change your classificatin of
that page. You would have to insert page breaks in order to keep
everything you see when you create the document on the same page when
your reader opens the document with a different printer. Or create a
PDF immediately after creating the document so the printer driver
doesn't affect it.

Other than that, I think I would set up the pages with larger top and
bottom margins and forget about sections for each page. Then I would
create a macro that would scan each page, detect the (S), (C), (U),
etc, and create a text box with the classification marking t top and
bottom that is set behind the page text. It looks the same when
printed, and you don't have a plethoria of section breaks.

Ed

On Nov 14, 6:24 am, Larry Eamigh
wrote:
For years, we have been waiting for Microsoft Word to mature enough to handle
government (military) classified documents. The security requirements
require each paragraph (style) and paragraph be marked with the
classification (e.g., (C) for confidential, (S) for secret, etc.). Then for
each page within a document, the highest classification for each page must be
captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc).

This has always required each page to be created with separate section
breaks in order to change the contents of the Header/Footer. We all know
what happens when you add a few paragraphs to a page. Everything moves down,
causing the section breaks from that point on to require re-positioning.

Has anyone ever created any software (macro, etc) that can handle this
problem automatically. There are hundreds of thousands of documents within
the US Government alone that would benefit tremendously, as would the editors
and proof-readers.
--
Larry Eamigh
Configuration Manager
L-3 Communications

[Ed from AZ]

etc, and create a text box with the classification marking t top and
bottom that is set behind the page text.

On second thought, I would have the macro simply insert a paragraph
above the first pagragraph and below the last paragraph and write the
appropriate classification there with a style applied that gives it
the correct font and paragraph formatting. The text box idea can get
really ugly in some situations.

Ed

On Nov 14, 9:20 am, Ed from AZ wrote:
One issue that comes to mind is that Word doesn't necessarily have a
"Page" object. Pagination can change drastically depending on the
individual's printer settings. If your reader's printer interprets
things slightly different, a paragraph can wind up being partially or
entirely on the next page, which could change your classificatin of
that page. You would have to insert page breaks in order to keep
everything you see when you create the document on the same page when
your reader opens the document with a different printer. Or create a
PDF immediately after creating the document so the printer driver
doesn't affect it.

Other than that, I think I would set up the pages with larger top and
bottom margins and forget about sections for each page. Then I would
create a macro that would scan each page, detect the (S), (C), (U),
etc, and create a text box with the classification marking t top and
bottom that is set behind the page text. It looks the same when
printed, and you don't have a plethoria of section breaks.

Ed

On Nov 14, 6:24 am, Larry Eamigh



wrote:
For years, we have been waiting for Microsoft Word to mature enough to handle
government (military) classified documents. The security requirements
require each paragraph (style) and paragraph be marked with the
classification (e.g., (C) for confidential, (S) for secret, etc.). Then for
each page within a document, the highest classification for each page must be
captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc).

This has always required each page to be created with separate section
breaks in order to change the contents of the Header/Footer. We all know
what happens when you add a few paragraphs to a page. Everything moves down,
causing the section breaks from that point on to require re-positioning.

Has anyone ever created any software (macro, etc) that can handle this
problem automatically. There are hundreds of thousands of documents within
the US Government alone that would benefit tremendously, as would the editors
and proof-readers.
--
Larry Eamigh
Configuration Manager
L-3 Communications- Hide quoted text -

- Show quoted text -

[Greg Maxey]

Larry,

As a retired Naval Officer and former XO, I too longed for this type of
automation. With the assistance of fellow MVP Peter Jamieson this is as
close as I came:

http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm

--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.

"Larry Eamigh" wrote in message
...
For years, we have been waiting for Microsoft Word to mature enough to
handle
government (military) classified documents. The security requirements
require each paragraph (style) and paragraph be marked with the
classification (e.g., (C) for confidential, (S) for secret, etc.). Then
for
each page within a document, the highest classification for each page must
be
captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc).

This has always required each page to be created with separate section
breaks in order to change the contents of the Header/Footer. We all know
what happens when you add a few paragraphs to a page. Everything moves
down,
causing the section breaks from that point on to require re-positioning.

Has anyone ever created any software (macro, etc) that can handle this
problem automatically. There are hundreds of thousands of documents
within
the US Government alone that would benefit tremendously, as would the
editors
and proof-readers.
--
Larry Eamigh
Configuration Manager
L-3 Communications

[Ed from AZ]

Wow, Greg! That's so much easier than my macro idea! Sweet!

Ed

On Nov 14, 2:38 pm, "Greg Maxey" wrote:
Larry,

As a retired Naval Officer and former XO, I too longed for this type of
automation. With the assistance of fellow MVP Peter Jamieson this is as
close as I came:

http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm

--
Greg Maxey/Word MVP
See:http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.

"Larry Eamigh" wrote in message

...



For years, we have been waiting for Microsoft Word to mature enough to
handle
government (military) classified documents. The security requirements
require each paragraph (style) and paragraph be marked with the
classification (e.g., (C) for confidential, (S) for secret, etc.). Then
for
each page within a document, the highest classification for each page must
be
captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc).

This has always required each page to be created with separate section
breaks in order to change the contents of the Header/Footer. We all know
what happens when you add a few paragraphs to a page. Everything moves
down,
causing the section breaks from that point on to require re-positioning.

Has anyone ever created any software (macro, etc) that can handle this
problem automatically. There are hundreds of thousands of documents
within
the US Government alone that would benefit tremendously, as would the
editors
and proof-readers.
--
Larry Eamigh
Configuration Manager
L-3 Communications- Hide quoted text -

- Show quoted text -

[Greg Maxey]

Ed,

Thanks. There have been lots of wailing and gnashing of teeth with that
process over the years ;-). The method isn't fool proof and considering the
information involved should always be checked by a pair or two of eyes
before press time.

I have a template if you or Larry are interested.


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.


Ed from AZ wrote:
Wow, Greg! That's so much easier than my macro idea! Sweet!

Ed

On Nov 14, 2:38 pm, "Greg Maxey" wrote:
Larry,

As a retired Naval Officer and former XO, I too longed for this type
of automation. With the assistance of fellow MVP Peter Jamieson
this is as close as I came:

http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm

--
Greg Maxey/Word MVP
See:http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.

"Larry Eamigh" wrote in
message

...



For years, we have been waiting for Microsoft Word to mature enough
to handle
government (military) classified documents. The security
requirements require each paragraph (style) and paragraph be marked
with the classification (e.g., (C) for confidential, (S) for
secret, etc.). Then for
each page within a document, the highest classification for each
page must be
captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET,
etc).

This has always required each page to be created with separate
section breaks in order to change the contents of the
Header/Footer. We all know what happens when you add a few
paragraphs to a page. Everything moves down,
causing the section breaks from that point on to require
re-positioning.

Has anyone ever created any software (macro, etc) that can handle
this problem automatically. There are hundreds of thousands of
documents within
the US Government alone that would benefit tremendously, as would
the editors
and proof-readers.
--
Larry Eamigh
Configuration Manager
L-3 Communications- Hide quoted text -

- Show quoted text -

[Larry Eamigh]

Thanks to both you and Peter. This solution has been a long time coming. I
gave it a quick try and love how it works. I hope to implement it across all
our programs as soon as possible. Many thanks from the Government contracts
world.
--
Larry Eamigh
Configuration Manager
L-3 Communications


"Greg Maxey" wrote:

Larry,

As a retired Naval Officer and former XO, I too longed for this type of
automation. With the assistance of fellow MVP Peter Jamieson this is as
close as I came:

http://gregmaxey.mvps.org/Conditiona...rs_Footers.htm

--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.

"Larry Eamigh" wrote in message
...
For years, we have been waiting for Microsoft Word to mature enough to
handle
government (military) classified documents. The security requirements
require each paragraph (style) and paragraph be marked with the
classification (e.g., (C) for confidential, (S) for secret, etc.). Then
for
each page within a document, the highest classification for each page must
be
captured in both the Header and Footer (e.g., CONFIDENTIAL, SECRET, etc).

This has always required each page to be created with separate section
breaks in order to change the contents of the Header/Footer. We all know
what happens when you add a few paragraphs to a page. Everything moves
down,
causing the section breaks from that point on to require re-positioning.

Has anyone ever created any software (macro, etc) that can handle this
problem automatically. There are hundreds of thousands of documents
within
the US Government alone that would benefit tremendously, as would the
editors
and proof-readers.
--
Larry Eamigh
Configuration Manager
L-3 Communications