Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Figures and captions
Word 2007: I am working with a document that has hundreds of 'inserted
pictures' each with an 'inserted caption'. Each caption is cross-referenced within the text. I would like to move both the 'picture and caption' as a group to a new location while maintaining the ability to update the 'Table of Figures' - in other words maintain sequential numbering of figures and in turn update the cross-reference number within the text. Grouping the 'picture and caption' as a frame fixes the figure number preventing the ability to update the figure number when the sequence has changed. |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Figures and captions
Try cutting each picture and the caption pair together and pasting them where
you want them (you might want to insert an empty paragraph by pressing ENTER at the destination location and then delete it after pasting). When done cutting and pasting all the pairs, press CTRL+A (select all), press F9 (this may take a while in a very large document), select the Update entire table radio button in the Update Table of Figures dialog box and click OK. The SEQ fields in the figures, the cross-references and the table of figures should all be updated correctly. "thermoregulator" wrote: Word 2007: I am working with a document that has hundreds of 'inserted pictures' each with an 'inserted caption'. Each caption is cross-referenced within the text. I would like to move both the 'picture and caption' as a group to a new location while maintaining the ability to update the 'Table of Figures' - in other words maintain sequential numbering of figures and in turn update the cross-reference number within the text. Grouping the 'picture and caption' as a frame fixes the figure number preventing the ability to update the figure number when the sequence has changed. |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Figures and captions
In reference to Aeneas suggestion: I am unable to select both the picture
and caption as a pair. The caption is not selectable like a textbox. The entire text of the caption has to be selected and once you shift/control+select another object you lose the caption selection. Each have to be cut/paste separately. If I just needed to move a couple of pictures it wouldn't be such a big deal. Framing works to group these 2 items but apparently disables the ability to update the caption field and thus its sequential location within the document. |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Figures and captions
I see your problem now. You have apparently changed the Wrapping Style of the
the pictures to one of the floating styles and then inserted the caption; Word places the caption for "floating graphics" in a text box, which is in a drawing layer rather than the text layer. Hence your figure numbering problem. Tables of contents, tables of figures and indexes will gather entries from drawing layers beginning with in Word 2007; cross-references to captions in a drawing layer will now work in Word 2007 but SEQ fields (for example, in captions) behave as they did in prior versions of Word. I avoid floating graphics with captions like the plague but that is small consolation to you. What I would do now, which may not work for you for many different reasons (layout, time,etc.), is change the wrapping style of each picture to inline and reinsert each caption. May be someone else has a better idea. "thermoregulator" wrote: In reference to Aeneas suggestion: I am unable to select both the picture and caption as a pair. The caption is not selectable like a textbox. The entire text of the caption has to be selected and once you shift/control+select another object you lose the caption selection. Each have to be cut/paste separately. If I just needed to move a couple of pictures it wouldn't be such a big deal. Framing works to group these 2 items but apparently disables the ability to update the caption field and thus its sequential location within the document. |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Figures and captions
In response to Aeneas: Thanks for the quick response. I, too, avoid
floating graphics. The pics are inserted 'in line with text' and I am able to update the fields as long as I don't group the 'pic and caption' into a frame. After a little tinkering I found the problem/solution. I typically cut/paste with the right mouse button. When you right click with both 'pic and caption' selected you lose the caption selection - BUT if you use ctrl-X you maintain the coupled selection and thus are able to accomplish the move in 1 step. |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Figures and captions
Glad you came up with a solution to your problem
"thermoregulator" wrote: In response to Aeneas: Thanks for the quick response. I, too, avoid floating graphics. The pics are inserted 'in line with text' and I am able to update the fields as long as I don't group the 'pic and caption' into a frame. After a little tinkering I found the problem/solution. I typically cut/paste with the right mouse button. When you right click with both 'pic and caption' selected you lose the caption selection - BUT if you use ctrl-X you maintain the coupled selection and thus are able to accomplish the move in 1 step. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
keep figures and captions together | Microsoft Word Help | |||
Tbl of figures/Captions | Tables | |||
figures and captions | Page Layout | |||
mis numbering captions (figures only) | Microsoft Word Help | |||
captions for figures and Tables | Microsoft Word Help |