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alphabetizing non-table lists
In Word 2007 [Vista] I have a 125-page document that consists of about a
thousand 4 or 5-line paragraph-entries. 5-10% of the entries are duplicates, and show up in irregular order throughout the document. I dont want to use small phrases in the €˜find box to root-out the duplicates, as this process would take me many hours of labor. Other than using the €˜find box, is there a way that would quickly let me identify the duplicates and thus remove them? Thanks. Mal. |
#2
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alphabetizing non-table lists
The text does not have to be in a table to use the Sort function. Using
that would put all the duplicates together. You can probably then use a Wildcard Replace to remove the duplicates. If it is necessary to maintain the original order, it may be better to convert the text to a table, then add another column to the table into which you insert a series of numbers, either by running a macro, copying the table to Excel and use it to create the column of numbers then copy it back to Word or there are other ways to do it. For the Wildcard bit, see Example 4 of the article at http://word.mvps.org/FAQs/General/UsingWildcards.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Mal" wrote in message ... In Word 2007 [Vista] I have a 125-page document that consists of about a thousand 4 or 5-line paragraph-entries. 5-10% of the entries are duplicates, and show up in irregular order throughout the document. I don't want to use small phrases in the 'find' box to root-out the duplicates, as this process would take me many hours of labor. Other than using the 'find' box, is there a way that would quickly let me identify the duplicates and thus remove them? Thanks. Mal. |
#3
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alphabetizing non-table lists
Thank you, Doug.
Mal "Doug Robbins - Word MVP" wrote: The text does not have to be in a table to use the Sort function. Using that would put all the duplicates together. You can probably then use a Wildcard Replace to remove the duplicates. If it is necessary to maintain the original order, it may be better to convert the text to a table, then add another column to the table into which you insert a series of numbers, either by running a macro, copying the table to Excel and use it to create the column of numbers then copy it back to Word or there are other ways to do it. For the Wildcard bit, see Example 4 of the article at http://word.mvps.org/FAQs/General/UsingWildcards.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Mal" wrote in message ... In Word 2007 [Vista] I have a 125-page document that consists of about a thousand 4 or 5-line paragraph-entries. 5-10% of the entries are duplicates, and show up in irregular order throughout the document. I don't want to use small phrases in the 'find' box to root-out the duplicates, as this process would take me many hours of labor. Other than using the 'find' box, is there a way that would quickly let me identify the duplicates and thus remove them? Thanks. Mal. |
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