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#1
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Formatting issue
Hello, group. My name is Paul. I am using Word 2002. Here is my
problem. I am editing a 380-page document that someone else sent to me. I am having to justify all the paragraphs. If the last words of a paragraph do not fill up the line, they are stretched out, so the last line looks like this, or worse. And when I align the last line with the left margin, Word aligns the whole paragraph with the left margin. And there goes my justification. Someone suggested to me that the problem could be that the person who sent me the document used soft returns instead of hard returns. I checked, and they used hard returns. Can anyone suggest any other possible solutions to this? I would really be grateful if they could. Thank you. |
#2
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Formatting issue
Make sure that you're justifying with Ctrl+J and not Ctrl+Shift+J
(Distribute Text). Also, there are some cases where line breaks will be displayed as paragraph breaks. Try deleting one and pressing Enter to replace it. Does that make any difference? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul" wrote in message oups.com... Hello, group. My name is Paul. I am using Word 2002. Here is my problem. I am editing a 380-page document that someone else sent to me. I am having to justify all the paragraphs. If the last words of a paragraph do not fill up the line, they are stretched out, so the last line looks like this, or worse. And when I align the last line with the left margin, Word aligns the whole paragraph with the left margin. And there goes my justification. Someone suggested to me that the problem could be that the person who sent me the document used soft returns instead of hard returns. I checked, and they used hard returns. Can anyone suggest any other possible solutions to this? I would really be grateful if they could. Thank you. |
#3
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Formatting issue
Dear Suzanne,
Thank you for writing back to me. I saw something in an earlier discussion of this problem about Control + J instead of Control + Shift + J. I tried that, but it only worked once. I have been justifying my text by clicking on the justification icon on my toolbar. Is that a bad idea? And what do I need to do before I hit Control +J? Where do I need to have my cursor? Thank you again. |
#4
Posted to microsoft.public.word.docmanagement
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Formatting issue
Ctrl+J anywhere in the paragraph, but it should perform the exact same
command as the toolbar button. I'm guessing you have line breaks masquerading as paragraph breaks, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul" wrote in message oups.com... Dear Suzanne, Thank you for writing back to me. I saw something in an earlier discussion of this problem about Control + J instead of Control + Shift + J. I tried that, but it only worked once. I have been justifying my text by clicking on the justification icon on my toolbar. Is that a bad idea? And what do I need to do before I hit Control +J? Where do I need to have my cursor? Thank you again. |
#5
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Formatting issue
Thank you again, Suzanne. If I do have line breaks masquerading as page
breaks, how can I tell? What keys do I need to hit, or where do I need to click? And how do I get rid of them? |
#6
Posted to microsoft.public.word.docmanagement
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Formatting issue
I suggested earlier that you delete one of the "paragraph breaks" and
replace it by pressing Enter. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul" wrote in message oups.com... Thank you again, Suzanne. If I do have line breaks masquerading as page breaks, how can I tell? What keys do I need to hit, or where do I need to click? And how do I get rid of them? |
#7
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Formatting issue
Thank you again, Suzanne. I will be glad to try that. What do I need to
do to get Word to show me line breaks, paragraph breaks, and so on? |
#8
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Formatting issue
CTRL+Shift+*
-- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. Paul wrote: Thank you again, Suzanne. I will be glad to try that. What do I need to do to get Word to show me line breaks, paragraph breaks, and so on? |
#9
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Formatting issue
See http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul" wrote in message oups.com... Thank you again, Suzanne. I will be glad to try that. What do I need to do to get Word to show me line breaks, paragraph breaks, and so on? |
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