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#1
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Merging pictures along with data...
I'm currently working on a database of employees for my supervisor. I'm
making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#2
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
Put the the full pathname of the ID picture in a cell in Excel (you may also
have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#3
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
perhaps I'm not doing something right, but after I enter in
{ INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#5
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d"
\* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#6
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
OK,
1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#7
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
Alrighty, I did what you said for number 1, and now the text is actually
appearing where it should, my only issue now is that instead of the picture appearing in the space, only the file name is appearing. "Peter Jamieson" wrote: OK, 1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#8
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
OK, so when you Alt-F9 to display the "field results" you see something like
c:\\my id pictures\\mypicture.jpg Or what? You are welcome to despam my e-mail address (remove "KillmapS") and send me copies of your document ! Peter Jamieson "Evan Lapka" wrote in message ... Alrighty, I did what you said for number 1, and now the text is actually appearing where it should, my only issue now is that instead of the picture appearing in the space, only the file name is appearing. "Peter Jamieson" wrote: OK, 1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#9
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
the word document has this in the space: { MERGEFIELD IDPicture}
And in the corresponding excel cell: 265332.jpg "Peter Jamieson" wrote: OK, so when you Alt-F9 to display the "field results" you see something like c:\\my id pictures\\mypicture.jpg Or what? You are welcome to despam my e-mail address (remove "KillmapS") and send me copies of your document ! Peter Jamieson "Evan Lapka" wrote in message ... Alrighty, I did what you said for number 1, and now the text is actually appearing where it should, my only issue now is that instead of the picture appearing in the space, only the file name is appearing. "Peter Jamieson" wrote: OK, 1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that mail merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#10
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
From what you say, I can only make guesses. I think you have not constructed
the fields the way that they need to be. Let's start with three ideas: 1. this works for lots of people but... 2. it is not yet working for you so... 3. the problem is likely to be something really simple Let's try to go step-by-step... the word document has this in the space: { MERGEFIELD IDPicture} Let's start with your field: a. in Word, you see { MERGEFIELD IDPicture } b. what do you see if you press Alt-F9? Do you see: "265332.jpg" ? (But without the double-quote marks?) Which folder contains the file 265332.jpg ? Peter Jamieson "Evan Lapka" wrote in message ... the word document has this in the space: { MERGEFIELD IDPicture} And in the corresponding excel cell: 265332.jpg "Peter Jamieson" wrote: OK, so when you Alt-F9 to display the "field results" you see something like c:\\my id pictures\\mypicture.jpg Or what? You are welcome to despam my e-mail address (remove "KillmapS") and send me copies of your document ! Peter Jamieson "Evan Lapka" wrote in message ... Alrighty, I did what you said for number 1, and now the text is actually appearing where it should, my only issue now is that instead of the picture appearing in the space, only the file name is appearing. "Peter Jamieson" wrote: OK, 1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#11
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
when ALT-F9 is pressed, { MERGEFIELD IDPicture } appears, when ALT-F9 is
pressed again, 265332.jpg" (without the quotation marks) appears along with the other desired information in other fields i.e. Name, Address, etc... { MERGEFIELD IDPicture } is set up as a field. "Peter Jamieson" wrote: From what you say, I can only make guesses. I think you have not constructed the fields the way that they need to be. Let's start with three ideas: 1. this works for lots of people but... 2. it is not yet working for you so... 3. the problem is likely to be something really simple Let's try to go step-by-step... the word document has this in the space: { MERGEFIELD IDPicture} Let's start with your field: a. in Word, you see { MERGEFIELD IDPicture } b. what do you see if you press Alt-F9? Do you see: "265332.jpg" ? (But without the double-quote marks?) Which folder contains the file 265332.jpg ? Peter Jamieson "Evan Lapka" wrote in message ... the word document has this in the space: { MERGEFIELD IDPicture} And in the corresponding excel cell: 265332.jpg "Peter Jamieson" wrote: OK, so when you Alt-F9 to display the "field results" you see something like c:\\my id pictures\\mypicture.jpg Or what? You are welcome to despam my e-mail address (remove "KillmapS") and send me copies of your document ! Peter Jamieson "Evan Lapka" wrote in message ... Alrighty, I did what you said for number 1, and now the text is actually appearing where it should, my only issue now is that instead of the picture appearing in the space, only the file name is appearing. "Peter Jamieson" wrote: OK, 1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
#12
Posted to microsoft.public.word.mailmerge.fields
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Merging pictures along with data...
the picture is located in:
d:\\Documents and Settings\\LAPKAEM\\My Documents\\CDD Students\\Pictures\\ "Evan Lapka" wrote: when ALT-F9 is pressed, { MERGEFIELD IDPicture } appears, when ALT-F9 is pressed again, 265332.jpg" (without the quotation marks) appears along with the other desired information in other fields i.e. Name, Address, etc... { MERGEFIELD IDPicture } is set up as a field. "Peter Jamieson" wrote: From what you say, I can only make guesses. I think you have not constructed the fields the way that they need to be. Let's start with three ideas: 1. this works for lots of people but... 2. it is not yet working for you so... 3. the problem is likely to be something really simple Let's try to go step-by-step... the word document has this in the space: { MERGEFIELD IDPicture} Let's start with your field: a. in Word, you see { MERGEFIELD IDPicture } b. what do you see if you press Alt-F9? Do you see: "265332.jpg" ? (But without the double-quote marks?) Which folder contains the file 265332.jpg ? Peter Jamieson "Evan Lapka" wrote in message ... the word document has this in the space: { MERGEFIELD IDPicture} And in the corresponding excel cell: 265332.jpg "Peter Jamieson" wrote: OK, so when you Alt-F9 to display the "field results" you see something like c:\\my id pictures\\mypicture.jpg Or what? You are welcome to despam my e-mail address (remove "KillmapS") and send me copies of your document ! Peter Jamieson "Evan Lapka" wrote in message ... Alrighty, I did what you said for number 1, and now the text is actually appearing where it should, my only issue now is that instead of the picture appearing in the space, only the file name is appearing. "Peter Jamieson" wrote: OK, 1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
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Merging pictures along with data...
Then are you using
{ INCLUDEPICTURE "d:\\Documents and Settings\\LAPKAEM\\My Documents\\CDD Students\\Pictures\\{ MERGEFIELD IDPicture }" } ? Peter Jamieson "Evan Lapka" wrote in message ... the picture is located in: d:\\Documents and Settings\\LAPKAEM\\My Documents\\CDD Students\\Pictures\\ "Evan Lapka" wrote: when ALT-F9 is pressed, { MERGEFIELD IDPicture } appears, when ALT-F9 is pressed again, 265332.jpg" (without the quotation marks) appears along with the other desired information in other fields i.e. Name, Address, etc... { MERGEFIELD IDPicture } is set up as a field. "Peter Jamieson" wrote: From what you say, I can only make guesses. I think you have not constructed the fields the way that they need to be. Let's start with three ideas: 1. this works for lots of people but... 2. it is not yet working for you so... 3. the problem is likely to be something really simple Let's try to go step-by-step... the word document has this in the space: { MERGEFIELD IDPicture} Let's start with your field: a. in Word, you see { MERGEFIELD IDPicture } b. what do you see if you press Alt-F9? Do you see: "265332.jpg" ? (But without the double-quote marks?) Which folder contains the file 265332.jpg ? Peter Jamieson "Evan Lapka" wrote in message ... the word document has this in the space: { MERGEFIELD IDPicture} And in the corresponding excel cell: 265332.jpg "Peter Jamieson" wrote: OK, so when you Alt-F9 to display the "field results" you see something like c:\\my id pictures\\mypicture.jpg Or what? You are welcome to despam my e-mail address (remove "KillmapS") and send me copies of your document ! Peter Jamieson "Evan Lapka" wrote in message ... Alrighty, I did what you said for number 1, and now the text is actually appearing where it should, my only issue now is that instead of the picture appearing in the space, only the file name is appearing. "Peter Jamieson" wrote: OK, 1. you also need to uncheck Word Tools|Options|General|Web options|Files|"Update links on save" and try again.(Even though what you are doing has nothing to do with the Web) 2. You need to ensure that the { MERGEFIELD IDPciture } is a /field/ - use ctrl-F9 to insert the special field code braces - typing them from the keyboard doesn't work. Peter Jamieson "Evan Lapka" wrote in message ... It now reads "{ INCLUDEPICTURE "Pictures/%7b%20MERGEFIELD%20IDPicture%20%7d" \* MERGEFORMAT \d }" which is not what I initially entered. "Peter Jamieson" wrote: While previewing the mail merge main document, use Alt-F9 to view the field codes, then select { MERGEFIELD IDPicture }, right-click and select the Toggle field code option. You should now see the complete file path name. Apart from the doubled-up backslashes, is it /exactly/ the same as the actual full path name of one of your images? (No extra spaces at the beginning or end or around the file name, for example) Peter Jamieson "Evan Lapka" Evan wrote in message ... perhaps I'm not doing something right, but after I enter in { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } with the modified file parameters, etc... the text just disappears and no image is present. "Peter Jamieson" wrote: Put the the full pathname of the ID picture in a cell in Excel (you may also have to double up any backslashes in the name, or use single forward slashes, e.g. c:\\my id pictures\\xyz.jpg or c:/my id pictures/xyz.jpg Let's suppose you put the filenames in a column called IDPicture. Then use the following nested field in Word: { INCLUDEPICTURE "{ MERGEFIELD IDPicture }" \d } (both pairs of {} have to be the special field codes you can insert using ctrl-F9) Alternatively, if all the pictures are in the same folder, say c:\my id pictures, thenyou can put just the file name "xyz.jpg" in the IDPicture column and use { INCLUDEPICTURE "c:\\my id pictures\\{ MERGEFIELD IDPicture }" \d } (Make sure there are no spaces that shouldn't be there). Then merge to a new document, ctrl-A to select it, and press F9 to update the fields to see the different pictures. Peter Jamieson "Evan Lapka" wrote in message ... I'm currently working on a database of employees for my supervisor. I'm making individual profiles of employees by using the mail-merge feature in Microsoft word to take the data from the spreadsheet and filter it into word documents. This part is going wonderfully... BUT, my supervisor told me today that he wants ID pictures included with each profile. Is there a way for me to insert a picture into a cell on the spreadsheet so that merge will automatically sort the pictures to the correct files along with the rest of the data? Any input would be greatly appreciated, thanks! |
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