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#1
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Sequence command in a field
I have a document where I want to insert "[Q1]", "[Q2]" etc at selected
points throughout. I would like the numbers to run in sequence when I have finished, but I will not be entering them in sequence. Is there some way of entering them so they put themselves automatically in sequence. I have looked at the Insert|Field|Sequence command, but I can't find an option which will achieve that. Is there a way of doing it? I am using Word 2000 on Windows 2000. |
#2
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Sequence command in a field
Make an AutoText entry as follows: In the body of any document, type the
brackets and the letter Q as regular text. Between the Q and the closing bracket, insert a Sequence field, which supplies the number. Now select the whole thing and press Alt+F3 and assign a name to the AutoText entry that you wouldn't ordinarily use as a word, such as "qtag". Each time you type that name in text, you'll see a yellow tooltip that says "Press Enter to insert". Actually, you can press Enter, Tab, or F3, as any of them will insert the AutoText entry. If you insert new entries between existing ones, those that follow it don't update automatically. You'll have to press Ctrl+A to select the whole document and then press F9 to update the fields. (Alternatively, switch to Print Preview and back.) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Brian wrote: I have a document where I want to insert "[Q1]", "[Q2]" etc at selected points throughout. I would like the numbers to run in sequence when I have finished, but I will not be entering them in sequence. Is there some way of entering them so they put themselves automatically in sequence. I have looked at the Insert|Field|Sequence command, but I can't find an option which will achieve that. Is there a way of doing it? I am using Word 2000 on Windows 2000. |
#3
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Sequence command in a field
You could use a LISTNUM field for this. You need to set the format (the
prefix [Q , the Arabic number format and the suffix ]) using Format Bullets and Numbering. Give the format a LISTNUM field name. The use Insert Field to get your first LISTNUM entered, selecting the format by name in the list. Finally you will probably want to select that field and make it an AutoText entry so you can enter it quickly in the document. If you prefer to use a SEQ field, you can use it to get the number and set up an AutoText with the prefix, field and suffix for quick entry. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Brian" wrote in message ... I have a document where I want to insert "[Q1]", "[Q2]" etc at selected points throughout. I would like the numbers to run in sequence when I have finished, but I will not be entering them in sequence. Is there some way of entering them so they put themselves automatically in sequence. I have looked at the Insert|Field|Sequence command, but I can't find an option which will achieve that. Is there a way of doing it? I am using Word 2000 on Windows 2000. |
#4
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Sequence command in a field
Many thanks to Jay and Margaret for your replies. I will try them out soon.
Brian "Margaret Aldis" wrote in message ... You could use a LISTNUM field for this. You need to set the format (the prefix [Q , the Arabic number format and the suffix ]) using Format Bullets and Numbering. Give the format a LISTNUM field name. The use Insert Field to get your first LISTNUM entered, selecting the format by name in the list. Finally you will probably want to select that field and make it an AutoText entry so you can enter it quickly in the document. If you prefer to use a SEQ field, you can use it to get the number and set up an AutoText with the prefix, field and suffix for quick entry. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Brian" wrote in message ... I have a document where I want to insert "[Q1]", "[Q2]" etc at selected points throughout. I would like the numbers to run in sequence when I have finished, but I will not be entering them in sequence. Is there some way of entering them so they put themselves automatically in sequence. I have looked at the Insert|Field|Sequence command, but I can't find an option which will achieve that. Is there a way of doing it? I am using Word 2000 on Windows 2000. |
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