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#1
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page breaks auto-inserted and pages renumbered when going to print
Word 2003, SP2.
This doc is 105 pgs. There are 16 pages of front matter that are numbered in lowercase roman numerals, and then pages 1-88 (all pages use same layout; no left/right). There are 8 tables, 38 figures (some inserted files, some Word art, some both), a TOC, a list of figures and list of tables, and an index. There are a lot of reference fields and manually inserted breaks. When sent to print to make a PDF (both Adobe PDF and PS printer drivers were tried), the front matter numbering mysteriously changes to be all page 19, and breaks (both section and page) are inserted before some reference fields, ruining pagination (from 1-88 to 1-94). I've tried working only in Normal view with background pagination turned off, but as soon as Print is selected, the view changes to Print view, the breaks inserted (in exactly the same positions every time), and the "iii" pages turned to "19"s. Often printing these docs (oh, there's more than one doc based on the same file) also hangs Word. I'll soon be moving these docs to a master doc set up, and modularizing the content for better single-sourcing and outputting to HTML, but in the meantime, I need to release at least one PDF. help, while I still have hair! |
#2
Posted to microsoft.public.word.pagelayout
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page breaks auto-inserted and pages renumbered when going to print
Well, printing always causes repagination; there is no way around
that. Since Word cross-references make use of hidden bookmarks, the breaks (especially page breaks, but also paragraph and section breaks) could be the problem. The reason is that if a break was inserted at the beginning of a cross-referenced paragraph, the bookmark used by Word in a cross-reference field may have been extended to include the break. That way, "extra" information is included in the cross-reference (which would explain why extra pages are inserted). In the future, make sure never to insert a break at the beginning of a paragraph; add it to the end of the previous paragraph instead. To fix the problem, start by deleting the manual page breaks. Apply "Page break before" formatting (in Format | Paragraph, Line and Page Breaks tab) to the relevant paragraphs. The next step is to redefine the bookmarks for the cross-references to enclose the correct text. Here's how to do it: Select a cross-referenced paragraph. Choose Insert | Bookmark. Click the "Hidden bookmarks" option and then click the "Location" button. The name of the bookmark at the insertion point should be highlighted. Click Add to redefine the bookmark. Repeat for each of the other cross-references that are incorrect. Finally, select the whole document and then press F9 to update all fields. -- Stefan Blom Microsoft Word MVP "cherrew" wrote in message ... Word 2003, SP2. This doc is 105 pgs. There are 16 pages of front matter that are numbered in lowercase roman numerals, and then pages 1-88 (all pages use same layout; no left/right). There are 8 tables, 38 figures (some inserted files, some Word art, some both), a TOC, a list of figures and list of tables, and an index. There are a lot of reference fields and manually inserted breaks. When sent to print to make a PDF (both Adobe PDF and PS printer drivers were tried), the front matter numbering mysteriously changes to be all page 19, and breaks (both section and page) are inserted before some reference fields, ruining pagination (from 1-88 to 1-94). I've tried working only in Normal view with background pagination turned off, but as soon as Print is selected, the view changes to Print view, the breaks inserted (in exactly the same positions every time), and the "iii" pages turned to "19"s. Often printing these docs (oh, there's more than one doc based on the same file) also hangs Word. I'll soon be moving these docs to a master doc set up, and modularizing the content for better single-sourcing and outputting to HTML, but in the meantime, I need to release at least one PDF. help, while I still have hair! |
#3
Posted to microsoft.public.word.pagelayout
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page breaks auto-inserted and pages renumbered when going to p
Thanks for the info, Stefan. It made a big difference, but did not fix
everything. As instructed: o I deleted the manual page breaks, substituting the use of the page break before/keep with next paragraph format options. o I updated the references, and this seemed to fix the problem with Word inserting breaks immediately preceding a reference field (it would literally place it after the word and space, "see " used in the reference phrase, as in "See Heading reference on page xx"). Note however, that these paragraphs did NOT have manual page breaks associated with them (neither before nor after the paragraph). AND with one reference it made no difference (see below). o I F9'ed selected text in the doc to update the references. The doc looked clean. When printing to PDF, I found that only one reference had a break inserted (over and over, using different print drivers), and that was in the front matter. Also, the 16 front matter pages were still being renumbered to all be page 19. I removed the offending reference, opting instead to type it in (who needs a link?), and changed the section page numbering to start on page ii, instead of continuing from the previous section (which was the title page). This workaround stopped the pages from being renumbered. However, there are no longer any links for any references, the TOC, or lists (figures & tables). I checked the conversion settings, bookmark and link options, which *were* enabled, and tried printing to PDF again. I tried using the Adobe PDF print driver, and a PS print driver, and then using Distiller to convert to PDF. In both cases, the TOC and references were not in the PDFs. I can go with what I have, but have always thought it unprofessional to have items that should be links, but are not (e.g., the TOC). It might have to suffice if there is no resolution presented (I tried to find broken links in PDFs as a discussion subject, to no avail). I'll look for further posts. Thank you again, Stefan. "Stefan Blom" wrote: Well, printing always causes repagination; there is no way around that. Since Word cross-references make use of hidden bookmarks, the breaks (especially page breaks, but also paragraph and section breaks) could be the problem. The reason is that if a break was inserted at the beginning of a cross-referenced paragraph, the bookmark used by Word in a cross-reference field may have been extended to include the break. That way, "extra" information is included in the cross-reference (which would explain why extra pages are inserted). In the future, make sure never to insert a break at the beginning of a paragraph; add it to the end of the previous paragraph instead. To fix the problem, start by deleting the manual page breaks. Apply "Page break before" formatting (in Format | Paragraph, Line and Page Breaks tab) to the relevant paragraphs. The next step is to redefine the bookmarks for the cross-references to enclose the correct text. Here's how to do it: Select a cross-referenced paragraph. Choose Insert | Bookmark. Click the "Hidden bookmarks" option and then click the "Location" button. The name of the bookmark at the insertion point should be highlighted. Click Add to redefine the bookmark. Repeat for each of the other cross-references that are incorrect. Finally, select the whole document and then press F9 to update all fields. -- Stefan Blom Microsoft Word MVP "cherrew" wrote in message ... Word 2003, SP2. This doc is 105 pgs. There are 16 pages of front matter that are numbered in lowercase roman numerals, and then pages 1-88 (all pages use same layout; no left/right). There are 8 tables, 38 figures (some inserted files, some Word art, some both), a TOC, a list of figures and list of tables, and an index. There are a lot of reference fields and manually inserted breaks. When sent to print to make a PDF (both Adobe PDF and PS printer drivers were tried), the front matter numbering mysteriously changes to be all page 19, and breaks (both section and page) are inserted before some reference fields, ruining pagination (from 1-88 to 1-94). I've tried working only in Normal view with background pagination turned off, but as soon as Print is selected, the view changes to Print view, the breaks inserted (in exactly the same positions every time), and the "iii" pages turned to "19"s. Often printing these docs (oh, there's more than one doc based on the same file) also hangs Word. I'll soon be moving these docs to a master doc set up, and modularizing the content for better single-sourcing and outputting to HTML, but in the meantime, I need to release at least one PDF. help, while I still have hair! |
#4
Posted to microsoft.public.word.pagelayout
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page breaks auto-inserted and pages renumbered when going to p
Any undesired contents (excess text, paragraph returns, manual page
breaks, or section breaks) in a cross-reference comes from a hidden bookmark which, for some reason, is "bigger" than it should be. Deleting and re-inserting a problematic reference (did you mean cross-reference?) is sometimes the easiest solution. But I don't see how that affects what links are clickable in the PDF? Maybe you need to change some PDF setting? For help with this, you may want to ask in a forum intended for your PDF software. If you want to do more testing in Word, you can display fields (press Alt+F9) and nonprinting characters (press the ¶ button on the Standard toolbar). Place the cursor inside a bookmarked paragraph and display the bookmark name (as described in my previous message); then use the Go To button to have Word select the text. You should now be able to tell exactly what is enclosed by the bookmark. -- Stefan Blom Microsoft Word MVP "cherrew" wrote in message ... Thanks for the info, Stefan. It made a big difference, but did not fix everything. As instructed: o I deleted the manual page breaks, substituting the use of the page break before/keep with next paragraph format options. o I updated the references, and this seemed to fix the problem with Word inserting breaks immediately preceding a reference field (it would literally place it after the word and space, "see " used in the reference phrase, as in "See Heading reference on page xx"). Note however, that these paragraphs did NOT have manual page breaks associated with them (neither before nor after the paragraph). AND with one reference it made no difference (see below). o I F9'ed selected text in the doc to update the references. The doc looked clean. When printing to PDF, I found that only one reference had a break inserted (over and over, using different print drivers), and that was in the front matter. Also, the 16 front matter pages were still being renumbered to all be page 19. I removed the offending reference, opting instead to type it in (who needs a link?), and changed the section page numbering to start on page ii, instead of continuing from the previous section (which was the title page). This workaround stopped the pages from being renumbered. However, there are no longer any links for any references, the TOC, or lists (figures & tables). I checked the conversion settings, bookmark and link options, which *were* enabled, and tried printing to PDF again. I tried using the Adobe PDF print driver, and a PS print driver, and then using Distiller to convert to PDF. In both cases, the TOC and references were not in the PDFs. I can go with what I have, but have always thought it unprofessional to have items that should be links, but are not (e.g., the TOC). It might have to suffice if there is no resolution presented (I tried to find broken links in PDFs as a discussion subject, to no avail). I'll look for further posts. Thank you again, Stefan. "Stefan Blom" wrote: Well, printing always causes repagination; there is no way around that. Since Word cross-references make use of hidden bookmarks, the breaks (especially page breaks, but also paragraph and section breaks) could be the problem. The reason is that if a break was inserted at the beginning of a cross-referenced paragraph, the bookmark used by Word in a cross-reference field may have been extended to include the break. That way, "extra" information is included in the cross-reference (which would explain why extra pages are inserted). In the future, make sure never to insert a break at the beginning of a paragraph; add it to the end of the previous paragraph instead. To fix the problem, start by deleting the manual page breaks. Apply "Page break before" formatting (in Format | Paragraph, Line and Page Breaks tab) to the relevant paragraphs. The next step is to redefine the bookmarks for the cross-references to enclose the correct text. Here's how to do it: Select a cross-referenced paragraph. Choose Insert | Bookmark. Click the "Hidden bookmarks" option and then click the "Location" button. The name of the bookmark at the insertion point should be highlighted. Click Add to redefine the bookmark. Repeat for each of the other cross-references that are incorrect. Finally, select the whole document and then press F9 to update all fields. -- Stefan Blom Microsoft Word MVP "cherrew" wrote in message ... Word 2003, SP2. This doc is 105 pgs. There are 16 pages of front matter that are numbered in lowercase roman numerals, and then pages 1-88 (all pages use same layout; no left/right). There are 8 tables, 38 figures (some inserted files, some Word art, some both), a TOC, a list of figures and list of tables, and an index. There are a lot of reference fields and manually inserted breaks. When sent to print to make a PDF (both Adobe PDF and PS printer drivers were tried), the front matter numbering mysteriously changes to be all page 19, and breaks (both section and page) are inserted before some reference fields, ruining pagination (from 1-88 to 1-94). I've tried working only in Normal view with background pagination turned off, but as soon as Print is selected, the view changes to Print view, the breaks inserted (in exactly the same positions every time), and the "iii" pages turned to "19"s. Often printing these docs (oh, there's more than one doc based on the same file) also hangs Word. I'll soon be moving these docs to a master doc set up, and modularizing the content for better single-sourcing and outputting to HTML, but in the meantime, I need to release at least one PDF. help, while I still have hair! |
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