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#1
Posted to microsoft.public.word.mailmerge.fields
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Add fields to existing mail merge lists
I've searched microsoft word help but cannot find any information about how
to add a field to a mail merge list without having to create a new list. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Add fields to existing mail merge lists
It depends on the version of Word and the type of list.
If it's Word 2007 and you created a standard "Office Address List" (OAL) within Word, with a .mdb extension, you /should/ be able to go to Edit Recipient List, click the file name in the "Data Source box", then click the Edit button which should ungrey, then click Customize Columns. If it's Word XP/2003 and you used an OAL, you should be able to do something similar except go to Edit Recipients (e.g. via the Mail merge Wizard task pane, or by enabling the Mail merge toolbar and clicking the third button. Then click Edit, then Customize. If it's Word 2000 or earlier or a different kind of data source, let us know the details... -- Peter Jamieson http://tips.pjmsn.me.uk "Deb" wrote in message ... I've searched microsoft word help but cannot find any information about how to add a field to a mail merge list without having to create a new list. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Add fields to existing mail merge lists
Hi Deb,
If you know the field's name, you should be able to create the merge field manually. Just type Ctrl-F9 to create a pair of field braces (ie '{ }'), then type 'MERGEFIELD MyField' between the braces, thus: '{MERGEFIELD MyField}', where 'MyField' is the field name. Depending on the type of field, you may also want to add some formatting switches. For that, see Word's Help file and/or: http://www.gmayor.com/formatting_word_fields.htm When you're done, press F9 to update the display, then save the document. You're now ready to run the mailmerge. -- Cheers macropod [MVP - Microsoft Word] "Deb" wrote in message ... I've searched microsoft word help but cannot find any information about how to add a field to a mail merge list without having to create a new list. |
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