Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
Creating lists as I did in Word 97
Hi.
This is a long one. I am a new user to MS Word 2003 Student and Teacher Edition, having up to now used Word 97. I am working in a weird document that I have used for 5 years in 97, but can't make it work the same way in 2003. This document was created in 97 in the normal template and is a form doctors fill out. There are 19 questions, all numbered, and in questions 1 and 18, there are indented numbered lists underneath their answers. In the list under question 1, I only need to have them numbered from 1 and up and bolded. No problem in 2003. In the list under question 18, I need to have them numbered 1 and up, the first sentence after each number bolded and the subsequent sentences in that number not bolded. In 97, I would space over about 6 spaces, apply bold, type the number and a period, space over 2 more, type the first sentence in bold and after the period, take off the bold and continue unbolded. When I would hit the enter key, the next line would be numbered as "2" and formatted exactly the same way as the previous number. As soon as I would place a period at the end of the first sentence, the bold came off and I would continue typing unbolded until I hit enter and went to the following number. In 2003, when I hit the enter key, the number and first sentence are bolded, but when I hit the period key, the bold stays on, requiring me to manually unbold before I continue typing. I have tried everything and am at my wits' end. Any clues? Or am I out of luck? Karen |
#3
Posted to microsoft.public.word.newusers
|
|||
|
|||
Creating lists as I did in Word 97
Suzanne,
Actually I am not necessarily typing the numbers manually. That is only one way I've tried it. I have tried auto formatting, applying styles, etc. Nothing is working the way it did in 97. The problem is when I create the blank form, I need to leave everything blank after the number 1 is typed (or placed there by numbering/list icon) to fill in as the doctor dictates. I pull up this same "template" for each note he dictates and fill in as he talks. After typing his first sentence in my list under #18 and ending with a period is when I would take bold off (in 97), then type unbolded until the MD would go on to the next number. When I would hit enter (in 97), it would automatically go to number 2 and be bolded until I placed a period at the end of that sentence, then become unbolded, where I would type the remainder of his comments. Again, when I hit enter, it would automatically number the next line, and so on. I have tried changing different settings in AutoCorrect and other places, but I'm probably missing something because I really don't understand formatting very well. I'll keep trying, though, because otherwise, as you say, I'm doing unnecessary work which doesn't pay when you're getting paid by the word! I am just trying to make it faster/fewer keystrokes. Thanks, though. Karen "Suzanne S. Barnhill" wrote: There are a couple of settings that might be in play here. On the AutoFormat As You Type tab of Tools | AutoCorrect Options, there's a check box for "Format beginning of list item like the one before it." I'm not sure whether checking or clearing this box would help. Also, in general, paragraph numbering takes on the format of the paragraph mark. This can remain bold even when you have selected text at the end of the paragraph and unbolded it. You have to select the paragraph mark explicitly and unbold it. Also, if the end of the paragraph is bold, this formatting will carry over to the next paragraph, even if it's in a different style (a bug, IMO). It's also unclear what other AutoFormat settings may be in play. You're obviously typing your numbers manually and also using spaces instead of tabs and indents, which is a great waste of Word's resources, but if you have "Automatic numbered lists" checked, Word may be converting your list to an autonumbered one, anyway, so this may be an issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" Karen wrote in message ... Hi. This is a long one. I am a new user to MS Word 2003 Student and Teacher Edition, having up to now used Word 97. I am working in a weird document that I have used for 5 years in 97, but can't make it work the same way in 2003. This document was created in 97 in the normal template and is a form doctors fill out. There are 19 questions, all numbered, and in questions 1 and 18, there are indented numbered lists underneath their answers. In the list under question 1, I only need to have them numbered from 1 and up and bolded. No problem in 2003. In the list under question 18, I need to have them numbered 1 and up, the first sentence after each number bolded and the subsequent sentences in that number not bolded. In 97, I would space over about 6 spaces, apply bold, type the number and a period, space over 2 more, type the first sentence in bold and after the period, take off the bold and continue unbolded. When I would hit the enter key, the next line would be numbered as "2" and formatted exactly the same way as the previous number. As soon as I would place a period at the end of the first sentence, the bold came off and I would continue typing unbolded until I hit enter and went to the following number. In 2003, when I hit the enter key, the number and first sentence are bolded, but when I hit the period key, the bold stays on, requiring me to manually unbold before I continue typing. I have tried everything and am at my wits' end. Any clues? Or am I out of luck? Karen |
#4
Posted to microsoft.public.word.newusers
|
|||
|
|||
Creating lists as I did in Word 97
I think the AutoFormat As You Type "Format list item" setting is probably
the relevant one. I seem to recall reading that it works the way you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" wrote in message ... Suzanne, Actually I am not necessarily typing the numbers manually. That is only one way I've tried it. I have tried auto formatting, applying styles, etc. Nothing is working the way it did in 97. The problem is when I create the blank form, I need to leave everything blank after the number 1 is typed (or placed there by numbering/list icon) to fill in as the doctor dictates. I pull up this same "template" for each note he dictates and fill in as he talks. After typing his first sentence in my list under #18 and ending with a period is when I would take bold off (in 97), then type unbolded until the MD would go on to the next number. When I would hit enter (in 97), it would automatically go to number 2 and be bolded until I placed a period at the end of that sentence, then become unbolded, where I would type the remainder of his comments. Again, when I hit enter, it would automatically number the next line, and so on. I have tried changing different settings in AutoCorrect and other places, but I'm probably missing something because I really don't understand formatting very well. I'll keep trying, though, because otherwise, as you say, I'm doing unnecessary work which doesn't pay when you're getting paid by the word! I am just trying to make it faster/fewer keystrokes. Thanks, though. Karen "Suzanne S. Barnhill" wrote: There are a couple of settings that might be in play here. On the AutoFormat As You Type tab of Tools | AutoCorrect Options, there's a check box for "Format beginning of list item like the one before it." I'm not sure whether checking or clearing this box would help. Also, in general, paragraph numbering takes on the format of the paragraph mark. This can remain bold even when you have selected text at the end of the paragraph and unbolded it. You have to select the paragraph mark explicitly and unbold it. Also, if the end of the paragraph is bold, this formatting will carry over to the next paragraph, even if it's in a different style (a bug, IMO). It's also unclear what other AutoFormat settings may be in play. You're obviously typing your numbers manually and also using spaces instead of tabs and indents, which is a great waste of Word's resources, but if you have "Automatic numbered lists" checked, Word may be converting your list to an autonumbered one, anyway, so this may be an issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" Karen wrote in message ... Hi. This is a long one. I am a new user to MS Word 2003 Student and Teacher Edition, having up to now used Word 97. I am working in a weird document that I have used for 5 years in 97, but can't make it work the same way in 2003. This document was created in 97 in the normal template and is a form doctors fill out. There are 19 questions, all numbered, and in questions 1 and 18, there are indented numbered lists underneath their answers. In the list under question 1, I only need to have them numbered from 1 and up and bolded. No problem in 2003. In the list under question 18, I need to have them numbered 1 and up, the first sentence after each number bolded and the subsequent sentences in that number not bolded. In 97, I would space over about 6 spaces, apply bold, type the number and a period, space over 2 more, type the first sentence in bold and after the period, take off the bold and continue unbolded. When I would hit the enter key, the next line would be numbered as "2" and formatted exactly the same way as the previous number. As soon as I would place a period at the end of the first sentence, the bold came off and I would continue typing unbolded until I hit enter and went to the following number. In 2003, when I hit the enter key, the number and first sentence are bolded, but when I hit the period key, the bold stays on, requiring me to manually unbold before I continue typing. I have tried everything and am at my wits' end. Any clues? Or am I out of luck? Karen |
#5
Posted to microsoft.public.word.newusers
|
|||
|
|||
Creating lists as I did in Word 97
Suzanne,
Well, nothing I do seems to be working, including your latest suggestion. I will keep trying because it is imperative that I find a solution in order to be truly productive. Thanks for trying. Karen "Suzanne S. Barnhill" wrote: I think the AutoFormat As You Type "Format list item" setting is probably the relevant one. I seem to recall reading that it works the way you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" wrote in message ... Suzanne, Actually I am not necessarily typing the numbers manually. That is only one way I've tried it. I have tried auto formatting, applying styles, etc. Nothing is working the way it did in 97. The problem is when I create the blank form, I need to leave everything blank after the number 1 is typed (or placed there by numbering/list icon) to fill in as the doctor dictates. I pull up this same "template" for each note he dictates and fill in as he talks. After typing his first sentence in my list under #18 and ending with a period is when I would take bold off (in 97), then type unbolded until the MD would go on to the next number. When I would hit enter (in 97), it would automatically go to number 2 and be bolded until I placed a period at the end of that sentence, then become unbolded, where I would type the remainder of his comments. Again, when I hit enter, it would automatically number the next line, and so on. I have tried changing different settings in AutoCorrect and other places, but I'm probably missing something because I really don't understand formatting very well. I'll keep trying, though, because otherwise, as you say, I'm doing unnecessary work which doesn't pay when you're getting paid by the word! I am just trying to make it faster/fewer keystrokes. Thanks, though. Karen "Suzanne S. Barnhill" wrote: There are a couple of settings that might be in play here. On the AutoFormat As You Type tab of Tools | AutoCorrect Options, there's a check box for "Format beginning of list item like the one before it." I'm not sure whether checking or clearing this box would help. Also, in general, paragraph numbering takes on the format of the paragraph mark. This can remain bold even when you have selected text at the end of the paragraph and unbolded it. You have to select the paragraph mark explicitly and unbold it. Also, if the end of the paragraph is bold, this formatting will carry over to the next paragraph, even if it's in a different style (a bug, IMO). It's also unclear what other AutoFormat settings may be in play. You're obviously typing your numbers manually and also using spaces instead of tabs and indents, which is a great waste of Word's resources, but if you have "Automatic numbered lists" checked, Word may be converting your list to an autonumbered one, anyway, so this may be an issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" Karen wrote in message ... Hi. This is a long one. I am a new user to MS Word 2003 Student and Teacher Edition, having up to now used Word 97. I am working in a weird document that I have used for 5 years in 97, but can't make it work the same way in 2003. This document was created in 97 in the normal template and is a form doctors fill out. There are 19 questions, all numbered, and in questions 1 and 18, there are indented numbered lists underneath their answers. In the list under question 1, I only need to have them numbered from 1 and up and bolded. No problem in 2003. In the list under question 18, I need to have them numbered 1 and up, the first sentence after each number bolded and the subsequent sentences in that number not bolded. In 97, I would space over about 6 spaces, apply bold, type the number and a period, space over 2 more, type the first sentence in bold and after the period, take off the bold and continue unbolded. When I would hit the enter key, the next line would be numbered as "2" and formatted exactly the same way as the previous number. As soon as I would place a period at the end of the first sentence, the bold came off and I would continue typing unbolded until I hit enter and went to the following number. In 2003, when I hit the enter key, the number and first sentence are bolded, but when I hit the period key, the bold stays on, requiring me to manually unbold before I continue typing. I have tried everything and am at my wits' end. Any clues? Or am I out of luck? Karen |
#6
Posted to microsoft.public.word.newusers
|
|||
|
|||
Creating lists as I did in Word 97
I think you need to resign yourself to using Ctrl+B and Ctrl+Spacebar as
needed. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" wrote in message ... Suzanne, Well, nothing I do seems to be working, including your latest suggestion. I will keep trying because it is imperative that I find a solution in order to be truly productive. Thanks for trying. Karen "Suzanne S. Barnhill" wrote: I think the AutoFormat As You Type "Format list item" setting is probably the relevant one. I seem to recall reading that it works the way you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" wrote in message ... Suzanne, Actually I am not necessarily typing the numbers manually. That is only one way I've tried it. I have tried auto formatting, applying styles, etc. Nothing is working the way it did in 97. The problem is when I create the blank form, I need to leave everything blank after the number 1 is typed (or placed there by numbering/list icon) to fill in as the doctor dictates. I pull up this same "template" for each note he dictates and fill in as he talks. After typing his first sentence in my list under #18 and ending with a period is when I would take bold off (in 97), then type unbolded until the MD would go on to the next number. When I would hit enter (in 97), it would automatically go to number 2 and be bolded until I placed a period at the end of that sentence, then become unbolded, where I would type the remainder of his comments. Again, when I hit enter, it would automatically number the next line, and so on. I have tried changing different settings in AutoCorrect and other places, but I'm probably missing something because I really don't understand formatting very well. I'll keep trying, though, because otherwise, as you say, I'm doing unnecessary work which doesn't pay when you're getting paid by the word! I am just trying to make it faster/fewer keystrokes. Thanks, though. Karen "Suzanne S. Barnhill" wrote: There are a couple of settings that might be in play here. On the AutoFormat As You Type tab of Tools | AutoCorrect Options, there's a check box for "Format beginning of list item like the one before it." I'm not sure whether checking or clearing this box would help. Also, in general, paragraph numbering takes on the format of the paragraph mark. This can remain bold even when you have selected text at the end of the paragraph and unbolded it. You have to select the paragraph mark explicitly and unbold it. Also, if the end of the paragraph is bold, this formatting will carry over to the next paragraph, even if it's in a different style (a bug, IMO). It's also unclear what other AutoFormat settings may be in play. You're obviously typing your numbers manually and also using spaces instead of tabs and indents, which is a great waste of Word's resources, but if you have "Automatic numbered lists" checked, Word may be converting your list to an autonumbered one, anyway, so this may be an issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" Karen wrote in message ... Hi. This is a long one. I am a new user to MS Word 2003 Student and Teacher Edition, having up to now used Word 97. I am working in a weird document that I have used for 5 years in 97, but can't make it work the same way in 2003. This document was created in 97 in the normal template and is a form doctors fill out. There are 19 questions, all numbered, and in questions 1 and 18, there are indented numbered lists underneath their answers. In the list under question 1, I only need to have them numbered from 1 and up and bolded. No problem in 2003. In the list under question 18, I need to have them numbered 1 and up, the first sentence after each number bolded and the subsequent sentences in that number not bolded. In 97, I would space over about 6 spaces, apply bold, type the number and a period, space over 2 more, type the first sentence in bold and after the period, take off the bold and continue unbolded. When I would hit the enter key, the next line would be numbered as "2" and formatted exactly the same way as the previous number. As soon as I would place a period at the end of the first sentence, the bold came off and I would continue typing unbolded until I hit enter and went to the following number. In 2003, when I hit the enter key, the number and first sentence are bolded, but when I hit the period key, the bold stays on, requiring me to manually unbold before I continue typing. I have tried everything and am at my wits' end. Any clues? Or am I out of luck? Karen |
#7
Posted to microsoft.public.word.newusers
|
|||
|
|||
Creating lists as I did in Word 97
I'm afraid you may be right. It's very aggravating that a "new" version of
MS Word would actually cause more work for me. This is why I hung onto 97 for so long. "Suzanne S. Barnhill" wrote: I think you need to resign yourself to using Ctrl+B and Ctrl+Spacebar as needed. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" wrote in message ... Suzanne, Well, nothing I do seems to be working, including your latest suggestion. I will keep trying because it is imperative that I find a solution in order to be truly productive. Thanks for trying. Karen "Suzanne S. Barnhill" wrote: I think the AutoFormat As You Type "Format list item" setting is probably the relevant one. I seem to recall reading that it works the way you describe. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" wrote in message ... Suzanne, Actually I am not necessarily typing the numbers manually. That is only one way I've tried it. I have tried auto formatting, applying styles, etc. Nothing is working the way it did in 97. The problem is when I create the blank form, I need to leave everything blank after the number 1 is typed (or placed there by numbering/list icon) to fill in as the doctor dictates. I pull up this same "template" for each note he dictates and fill in as he talks. After typing his first sentence in my list under #18 and ending with a period is when I would take bold off (in 97), then type unbolded until the MD would go on to the next number. When I would hit enter (in 97), it would automatically go to number 2 and be bolded until I placed a period at the end of that sentence, then become unbolded, where I would type the remainder of his comments. Again, when I hit enter, it would automatically number the next line, and so on. I have tried changing different settings in AutoCorrect and other places, but I'm probably missing something because I really don't understand formatting very well. I'll keep trying, though, because otherwise, as you say, I'm doing unnecessary work which doesn't pay when you're getting paid by the word! I am just trying to make it faster/fewer keystrokes. Thanks, though. Karen "Suzanne S. Barnhill" wrote: There are a couple of settings that might be in play here. On the AutoFormat As You Type tab of Tools | AutoCorrect Options, there's a check box for "Format beginning of list item like the one before it." I'm not sure whether checking or clearing this box would help. Also, in general, paragraph numbering takes on the format of the paragraph mark. This can remain bold even when you have selected text at the end of the paragraph and unbolded it. You have to select the paragraph mark explicitly and unbold it. Also, if the end of the paragraph is bold, this formatting will carry over to the next paragraph, even if it's in a different style (a bug, IMO). It's also unclear what other AutoFormat settings may be in play. You're obviously typing your numbers manually and also using spaces instead of tabs and indents, which is a great waste of Word's resources, but if you have "Automatic numbered lists" checked, Word may be converting your list to an autonumbered one, anyway, so this may be an issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Karen B" Karen wrote in message ... Hi. This is a long one. I am a new user to MS Word 2003 Student and Teacher Edition, having up to now used Word 97. I am working in a weird document that I have used for 5 years in 97, but can't make it work the same way in 2003. This document was created in 97 in the normal template and is a form doctors fill out. There are 19 questions, all numbered, and in questions 1 and 18, there are indented numbered lists underneath their answers. In the list under question 1, I only need to have them numbered from 1 and up and bolded. No problem in 2003. In the list under question 18, I need to have them numbered 1 and up, the first sentence after each number bolded and the subsequent sentences in that number not bolded. In 97, I would space over about 6 spaces, apply bold, type the number and a period, space over 2 more, type the first sentence in bold and after the period, take off the bold and continue unbolded. When I would hit the enter key, the next line would be numbered as "2" and formatted exactly the same way as the previous number. As soon as I would place a period at the end of the first sentence, the bold came off and I would continue typing unbolded until I hit enter and went to the following number. In 2003, when I hit the enter key, the number and first sentence are bolded, but when I hit the period key, the bold stays on, requiring me to manually unbold before I continue typing. I have tried everything and am at my wits' end. Any clues? Or am I out of luck? Karen |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Word 97 in Windows XP to maintain formatting | Microsoft Word Help | |||
Does Word have a QuickCorrect/Quick Word option like WordPerfect? | New Users | |||
In Word, how do I surpress headers and footers on page 2 | Microsoft Word Help | |||
is word perfect compatible with office word? | Microsoft Word Help | |||
In Word, how can I see all files (*.*) in "save as"? | New Users |