Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Do Footers have any *retrieval significance?* Because..
MOS 03 & XP SP2 on box.
I notice in footers to legal docs like motions that they are long in that they will have a motion title, style of a case, office address, and "page 1 of...". Obviously this is too many characters to be a practical name of the document, so besides the anatomical fashion statement these footers make that I like, do they have any functionaly *retrieval significance.* I'm thinking they must put them there for more of a reason than just to title the document because they've already done that in two places 1) the coversheet and 2) up at the top. Thanks very much, Chad Harris |
#2
|
|||
|
|||
The text that has "retrieval significance" is the filename and path, which
helps them find the electronic file. The other stuff helps them locate the paper files, I suppose. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Chad Harris" wrote in message ... MOS 03 & XP SP2 on box. I notice in footers to legal docs like motions that they are long in that they will have a motion title, style of a case, office address, and "page 1 of...". Obviously this is too many characters to be a practical name of the document, so besides the anatomical fashion statement these footers make that I like, do they have any functionaly *retrieval significance.* I'm thinking they must put them there for more of a reason than just to title the document because they've already done that in two places 1) the coversheet and 2) up at the top. Thanks very much, Chad Harris |
#3
|
|||
|
|||
I can't tell you what particular 'retrieval' systems might be in use, but a
common way to handle some document management requirements is to use document properties. There are built-in properties for Title, Subject and so on, and these will show up as screen tips in Windows Explorer (so can be seen before you open the file). You can also set up custom properties for any other data about the document - identification number, version or whatever. Some configuration control or content management systems will interface with document properties, or there are various ways of collecting the data from the user. You can insert the value of such properties in headers and footers (and elsewhere in the document, including cover page, document control page or whatever) using fields - thus ensuring that the information remains correct and consistent wherever it appears. If you are seeing a rash of similarly formatted legal documents, it could indeed be that there is a commonly used document management system or Word add-on that is putting them there. Or it could just be a meme ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Chad Harris" wrote in message ... MOS 03 & XP SP2 on box. I notice in footers to legal docs like motions that they are long in that they will have a motion title, style of a case, office address, and "page 1 of...". Obviously this is too many characters to be a practical name of the document, so besides the anatomical fashion statement these footers make that I like, do they have any functionaly *retrieval significance.* I'm thinking they must put them there for more of a reason than just to title the document because they've already done that in two places 1) the coversheet and 2) up at the top. Thanks very much, Chad Harris |
#4
|
|||
|
|||
Thank you Margaret for the links and the interesting info. I wouldn't have
made the Explorer connection and very probably some experienced doc managers who have to nandle lots of them day in day out are using some 3rd party add-ins I should have remembered. Chad Harris "Margaret Aldis" wrote in message ... I can't tell you what particular 'retrieval' systems might be in use, but a common way to handle some document management requirements is to use document properties. There are built-in properties for Title, Subject and so on, and these will show up as screen tips in Windows Explorer (so can be seen before you open the file). You can also set up custom properties for any other data about the document - identification number, version or whatever. Some configuration control or content management systems will interface with document properties, or there are various ways of collecting the data from the user. You can insert the value of such properties in headers and footers (and elsewhere in the document, including cover page, document control page or whatever) using fields - thus ensuring that the information remains correct and consistent wherever it appears. If you are seeing a rash of similarly formatted legal documents, it could indeed be that there is a commonly used document management system or Word add-on that is putting them there. Or it could just be a meme ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Chad Harris" wrote in message ... MOS 03 & XP SP2 on box. I notice in footers to legal docs like motions that they are long in that they will have a motion title, style of a case, office address, and "page 1 of...". Obviously this is too many characters to be a practical name of the document, so besides the anatomical fashion statement these footers make that I like, do they have any functionaly *retrieval significance.* I'm thinking they must put them there for more of a reason than just to title the document because they've already done that in two places 1) the coversheet and 2) up at the top. Thanks very much, Chad Harris |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Footers - How can I display the file path. | New Users | |||
In Word 2003 Can't See Headers & Footers in Print Layout | Page Layout | |||
how do i use footnotes and footers together? | Page Layout | |||
Find Replace in Footers | Microsoft Word Help | |||
Locking headers and footers in word €“ ASAP | Microsoft Word Help |