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#1
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Track changes with multiple authors
I am Word 2003 and my co authors are Mac (3 authors in total). Track changes
is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
#2
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Track changes with multiple authors
When you get it back from Author3, are only the colors the same, or
has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56*pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). *Track changes is not working. *When I track, changes come out in red. *Second author came out in blue. *When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? * I went into tools options and see you can set colors. *Is that what we each need to do (different colors). *Is there anything about the PC/Mac issue? * Thanks! |
#3
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Track changes with multiple authors
I did another test, in Tools, Options, I selected red for my deletions and
insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
#4
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Track changes with multiple authors
If you select a specific color, then all markup will be that color. Only if
you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
#5
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Track changes with multiple authors
Thank you!
Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
#6
Posted to microsoft.public.word.docmanagement
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Track changes with multiple authors
Well, yes and no. It doesn't make any difference what the others do. If you
select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
#7
Posted to microsoft.public.word.docmanagement
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Track changes with multiple authors
Ok but then no way as the 'editor ' of the group to know whose comments are
whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
#8
Posted to microsoft.public.word.docmanagement
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Track changes with multiple authors
If you hover over one of the changes in each color, the screentip will
show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36*am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? *And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And *no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. *The second author did the same as green. *When she did it on her Mac it came out green with my red. *When I got it via email all was red. We haven't sent it to 3rd author yet. *I need to figure this out as we are beginniing a book and i am the main editor for us 3! * Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. *When I track, changes come out in red. *Second author came out in blue. *When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. *Is that what we each need to do (different colors). *Is there anything about the PC/Mac issue? Thanks!- |
#9
Posted to microsoft.public.word.docmanagement
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Track changes with multiple authors
Let's make sure we are talking the same method as I now have tried two.
When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. When I got hers back both mine and hers were red. Hovering did nothing. We have not gotten the third person's yet, but this does not seem to be working. I cannot imagine that this task isn't a common and hopefully achievable one! All ideas accepted! "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks!- |
#10
Posted to microsoft.public.word.docmanagement
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Track changes with multiple authors
Make sure that you're still seeing the names of the various authors and not
just "Author." If you're seeing "Author," then one or the other of you (sounds like the other) has "Remove personal information from file properties on save" checked on the Security tab of Tools | Options. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Let's make sure we are talking the same method as I now have tried two. When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. When I got hers back both mine and hers were red. Hovering did nothing. We have not gotten the third person's yet, but this does not seem to be working. I cannot imagine that this task isn't a common and hopefully achievable one! All ideas accepted! "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks!- |
#11
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Track changes with multiple authors
No, my box is not checked and I don't see names or 'author'. It sounds like
I am not doing something right..... What is possible here in my situation? Is it possible to have each of us 3 authors have a different and consistent color in redline so we can see what each of us has 'said' and know who it is?! Continue to be appreciative. "Suzanne S. Barnhill" wrote: Make sure that you're still seeing the names of the various authors and not just "Author." If you're seeing "Author," then one or the other of you (sounds like the other) has "Remove personal information from file properties on save" checked on the Security tab of Tools | Options. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Let's make sure we are talking the same method as I now have tried two. When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. When I got hers back both mine and hers were red. Hovering did nothing. We have not gotten the third person's yet, but this does not seem to be working. I cannot imagine that this task isn't a common and hopefully achievable one! All ideas accepted! "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks!- |
#12
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Track changes with multiple authors
Ias it possible that exactly the same username appears in both your
computers?? On Jun 18, 1:27*pm, detobias wrote: Let's make sure we are talking the same method as I now have tried two. When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. *When I got hers back both mine and hers were red. *Hovering did nothing. *We have not gotten the third person's yet, but this does not seem to be working. *I cannot imagine that this task isn't a common and hopefully achievable one! * All ideas accepted! * "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do.. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? *And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And *no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. *The second author did the same as green. *When she did it on her Mac it came out green with my red. *When I got it via email all was red. We haven't sent it to 3rd author yet. *I need to figure this out as we are beginniing a book and i am the main editor for us 3! * Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. *When I track, changes come out in red. *Second author came out in blue. *When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. *Is that what we each need to do (different colors). *Is there anything about the PC/Mac issue? Thanks!-- |
#13
Posted to microsoft.public.word.docmanagement
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Track changes with multiple authors
How will that be? we are different in different states, etc.
"grammatim" wrote: Ias it possible that exactly the same username appears in both your computers?? On Jun 18, 1:27 pm, detobias wrote: Let's make sure we are talking the same method as I now have tried two. When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. When I got hers back both mine and hers were red. Hovering did nothing. We have not gotten the third person's yet, but this does not seem to be working. I cannot imagine that this task isn't a common and hopefully achievable one! All ideas accepted! "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do.. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks!-- |
#14
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Track changes with multiple authors
When you mouse over a marked insertion or deletion you don't see a popup
with the reviewer's name? Do you have ScreenTips enabled on the View tab of Tools | Options? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... No, my box is not checked and I don't see names or 'author'. It sounds like I am not doing something right..... What is possible here in my situation? Is it possible to have each of us 3 authors have a different and consistent color in redline so we can see what each of us has 'said' and know who it is?! Continue to be appreciative. "Suzanne S. Barnhill" wrote: Make sure that you're still seeing the names of the various authors and not just "Author." If you're seeing "Author," then one or the other of you (sounds like the other) has "Remove personal information from file properties on save" checked on the Security tab of Tools | Options. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Let's make sure we are talking the same method as I now have tried two. When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. When I got hers back both mine and hers were red. Hovering did nothing. We have not gotten the third person's yet, but this does not seem to be working. I cannot imagine that this task isn't a common and hopefully achievable one! All ideas accepted! "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks!- |
#15
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Track changes with multiple authors
The username configured in Word has nothing to do with where you live, but
is configured in Tools Options User Information on your respective PCs - any number of which could conceivably have the same settings. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org .. detobias wrote: How will that be? we are different in different states, etc. "grammatim" wrote: Ias it possible that exactly the same username appears in both your computers?? On Jun 18, 1:27 pm, detobias wrote: Let's make sure we are talking the same method as I now have tried two. When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. When I got hers back both mine and hers were red. Hovering did nothing. We have not gotten the third person's yet, but this does not seem to be working. I cannot imagine that this task isn't a common and hopefully achievable one! All ideas accepted! "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do.. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks!-- |
#16
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Track changes with multiple authors
Given the number of documents I receive of which the "author" is "Valued
Dell Customer" or the like, I'd say this is not at all unlikely! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Graham Mayor" wrote in message ... The username configured in Word has nothing to do with where you live, but is configured in Tools Options User Information on your respective PCs - any number of which could conceivably have the same settings. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org . detobias wrote: How will that be? we are different in different states, etc. "grammatim" wrote: Ias it possible that exactly the same username appears in both your computers?? On Jun 18, 1:27 pm, detobias wrote: Let's make sure we are talking the same method as I now have tried two. When I instructed the co authors and me to select by author in options, track changes, my changes came out red on my machine and the second co author concured with mine being red and hers being blue. When I got hers back both mine and hers were red. Hovering did nothing. We have not gotten the third person's yet, but this does not seem to be working. I cannot imagine that this task isn't a common and hopefully achievable one! All ideas accepted! "grammatim" wrote: If you hover over one of the changes in each color, the screentip will show you the username and the date of the change. _Usually_, your own changes appear in red on your computer, the second person's in blue, and the third's in green -- IF you were the first person to make a change in the document. On Jun 18, 10:36 am, detobias wrote: Ok but then no way as the 'editor ' of the group to know whose comments are whose by color? Thanks ! "Suzanne S. Barnhill" wrote: Well, yes and no. It doesn't make any difference what the others do.. If you select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them.. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks!-- |
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