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#1
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Printing Envelopes from a data base
I am using Word 2002 which came in a Works Suite. I
separated Word from the rest as was having trouble with it. However, have a big data base I made when I was using Works 2000 and have used it successfully. When I tried to print a small database I just set up, I can't get a preview for printing and that is necessary for it to print an address. I have followed the directions under Tools, Letters & Mailing, Mail Merge Wizard. Sometimes I get an address, spread out on the envelope, with the city and state repeating a couple of times! Help!! Jean in OK |
#2
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Hi Jean,
Start with a new document. Go to Tools/Letters and Mailings and display the Mail merge toolbar. Click the first button to choose the type (envelope), then select the envelope size. Click the second button to select the data source table. Now click in the envelope roughly where the address should come. You should see a frame where the address will be positioned. Click the "Insert Merge fields" button (sixth from the left on my installation) to display a list of fields. Select a field name, then click Insert. You can either insert all the field names at once, then go back and insert spaces and line breaks. Or you can close the dialog box and re-open it, as you require. You should be seeing Field name for each field you insert. Now click the ABC button to pre-view the data. Use the "Merge to new document" button to see all the envelopes, one under the other. You can then print this. I am using Word 2002 which came in a Works Suite. I separated Word from the rest as was having trouble with it. However, have a big data base I made when I was using Works 2000 and have used it successfully. When I tried to print a small database I just set up, I can't get a preview for printing and that is necessary for it to print an address. I have followed the directions under Tools, Letters & Mailing, Mail Merge Wizard. Sometimes I get an address, spread out on the envelope, with the city and state repeating a couple of times! Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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