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#1
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How big can a WORD file get?
How big can I let my WORD file get and not be concerned about corruption and
or other issues? That is, I have an index that I keep in WORD. In it I tell myself where everthing is that I need to know, where this or that document is etc. It does not contain graphics, but does contain a lot of links to other files. Right now the size is 1,263 kb. I have a Pentium 4 with lots of ram and so it loads pretty quickly and I don't have any particular problems right now, but I wonder about the future. What if the file were to double? Would that be a problem? Is this just generally a file size that WORD is not designed to handle? If this is the case, I need to know about it now so I can make inteligent adjustments. Any advice would be appreciated. |
#2
Posted to microsoft.public.word.docmanagement
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How big can a WORD file get?
The absolute limit on file size in Word is 32 MB, but that's for text only,
not counting any graphics (linked or embedded). For some tips on keeping file size down, be aware that there are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Woody" wrote in message ... How big can I let my WORD file get and not be concerned about corruption and or other issues? That is, I have an index that I keep in WORD. In it I tell myself where everthing is that I need to know, where this or that document is etc. It does not contain graphics, but does contain a lot of links to other files. Right now the size is 1,263 kb. I have a Pentium 4 with lots of ram and so it loads pretty quickly and I don't have any particular problems right now, but I wonder about the future. What if the file were to double? Would that be a problem? Is this just generally a file size that WORD is not designed to handle? If this is the case, I need to know about it now so I can make inteligent adjustments. Any advice would be appreciated. |
#3
Posted to microsoft.public.word.docmanagement
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How big can a WORD file get?
Thanks for responding Suzanne:
I'm not looking for tips on how to reduce file size. The file is working about as efficiently as it can right now. My question has to do with whether or not I can double or even tripple or even quadruple my current file size without noticible problems. My current file size is 1,263 kb. "Suzanne S. Barnhill" wrote in message ... The absolute limit on file size in Word is 32 MB, but that's for text only, not counting any graphics (linked or embedded). For some tips on keeping file size down, be aware that there are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases .rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Woody" wrote in message ... How big can I let my WORD file get and not be concerned about corruption and or other issues? That is, I have an index that I keep in WORD. In it I tell myself where everthing is that I need to know, where this or that document is etc. It does not contain graphics, but does contain a lot of links to other files. Right now the size is 1,263 kb. I have a Pentium 4 with lots of ram and so it loads pretty quickly and I don't have any particular problems right now, but I wonder about the future. What if the file were to double? Would that be a problem? Is this just generally a file size that WORD is not designed to handle? If this is the case, I need to know about it now so I can make inteligent adjustments. Any advice would be appreciated. |
#4
Posted to microsoft.public.word.docmanagement
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How big can a WORD file get?
The tips were meant as suggestions for maintaining a manageable file size.
If you have no graphics in your document, it's worth checking whether any of these other factors are relevant. Word has reportedly been used to create documents up to 10,000 pages of text, but this does require sensible management. Reducing complexity helps, and one tremendous way to reduce complexity is to apply formatting using styles rather than directly. Avoid extremely long tables, especially tables with single rows extending over more than one page. Work in Normal view as much as possible; you may want to disable repagination as well. If your computer is underpowered, be aware that more RAM will help more than anything and more HD space secondarily; processor speed is less significant. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Woody" wrote in message ... Thanks for responding Suzanne: I'm not looking for tips on how to reduce file size. The file is working about as efficiently as it can right now. My question has to do with whether or not I can double or even tripple or even quadruple my current file size without noticible problems. My current file size is 1,263 kb. "Suzanne S. Barnhill" wrote in message ... The absolute limit on file size in Word is 32 MB, but that's for text only, not counting any graphics (linked or embedded). For some tips on keeping file size down, be aware that there are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases .rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Woody" wrote in message ... How big can I let my WORD file get and not be concerned about corruption and or other issues? That is, I have an index that I keep in WORD. In it I tell myself where everthing is that I need to know, where this or that document is etc. It does not contain graphics, but does contain a lot of links to other files. Right now the size is 1,263 kb. I have a Pentium 4 with lots of ram and so it loads pretty quickly and I don't have any particular problems right now, but I wonder about the future. What if the file were to double? Would that be a problem? Is this just generally a file size that WORD is not designed to handle? If this is the case, I need to know about it now so I can make inteligent adjustments. Any advice would be appreciated. |
#5
Posted to microsoft.public.word.docmanagement
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How big can a WORD file get?
Yes :-)
Things will start to slow down a bit when your current file gets to 20 times its current size... On 31/3/06 6:47 AM, in article , "Woody" wrote: Thanks for responding Suzanne: I'm not looking for tips on how to reduce file size. The file is working about as efficiently as it can right now. My question has to do with whether or not I can double or even tripple or even quadruple my current file size without noticible problems. My current file size is 1,263 kb. "Suzanne S. Barnhill" wrote in message ... The absolute limit on file size in Word is 32 MB, but that's for text only, not counting any graphics (linked or embedded). For some tips on keeping file size down, be aware that there are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases .rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Woody" wrote in message ... How big can I let my WORD file get and not be concerned about corruption and or other issues? That is, I have an index that I keep in WORD. In it I tell myself where everthing is that I need to know, where this or that document is etc. It does not contain graphics, but does contain a lot of links to other files. Right now the size is 1,263 kb. I have a Pentium 4 with lots of ram and so it loads pretty quickly and I don't have any particular problems right now, but I wonder about the future. What if the file were to double? Would that be a problem? Is this just generally a file size that WORD is not designed to handle? If this is the case, I need to know about it now so I can make inteligent adjustments. Any advice would be appreciated. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
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