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Reduce space between paragraphs
I am using Microsoft Word 2003 to write a book and using the bookfold feature
along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#2
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Reduce space between paragraphs
Aaaagggghhhh!!! Another one!
Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#3
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Reduce space between paragraphs
Jay - is there a template for a love note for my husband's lunchbox?
I think Jay is having a rough day. ;-) -- JoAnn Paules MVP Microsoft [Publisher] "Jay Freedman" wrote in message ... Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#4
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Reduce space between paragraphs
I've taken my meds and I feel much better now. Thank you for your
understanding. g Have you tried http://office.microsoft.com/en-us/te...872641033.aspx yet? Jay On Mon, 19 Jun 2006 21:50:48 -0400, "JoAnn Paules [MVP]" wrote: Jay - is there a template for a love note for my husband's lunchbox? I think Jay is having a rough day. ;-) -- JoAnn Paules MVP Microsoft [Publisher] "Jay Freedman" wrote in message .. . Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
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Reduce space between paragraphs
Well, unfortunately I am not able to get this space reduced no matter what I
try. I put the 6 pts like you suggested and it makes the space wider yet. "Jay Freedman" wrote: Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#6
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Reduce space between paragraphs
That's because you are pressing 'Enter' twice to create the inter paragraph
space. Press it once! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Well, unfortunately I am not able to get this space reduced no matter what I try. I put the 6 pts like you suggested and it makes the space wider yet. "Jay Freedman" wrote: Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#7
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Reduce space between paragraphs
Hi Graham, thanks for your response. I'm not sure that my problem is hitting
enter twice. These documents that I am referring to are a book that has 22 chapters, all of which have been typed using "enter" to create the spacing so what I was attempting to do was somehow modify the Style so that I could change an entire chapter all at once. I think because I add 6pts, it just increases from a single space to a single space plus 6pts. I can get a new document to work correctly by setting a new style and then typing everything all over but that would be a ton of work. Any ideas on how to modify the existing chapters? "Graham Mayor" wrote: That's because you are pressing 'Enter' twice to create the inter paragraph space. Press it once! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Well, unfortunately I am not able to get this space reduced no matter what I try. I put the 6 pts like you suggested and it makes the space wider yet. "Jay Freedman" wrote: Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#8
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Reduce space between paragraphs
You may not have pressed 'enter' twice, but whoever wrote the document
appears to have. Use the replace function to replace ^13{2,} with ^p with the 'use wildcards' option checked This will remove all multiple presses of the enter key (empty paragraphs) you can then edit the paragraph style(s) to include however much inter paragraph spacing you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Hi Graham, thanks for your response. I'm not sure that my problem is hitting enter twice. These documents that I am referring to are a book that has 22 chapters, all of which have been typed using "enter" to create the spacing so what I was attempting to do was somehow modify the Style so that I could change an entire chapter all at once. I think because I add 6pts, it just increases from a single space to a single space plus 6pts. I can get a new document to work correctly by setting a new style and then typing everything all over but that would be a ton of work. Any ideas on how to modify the existing chapters? "Graham Mayor" wrote: That's because you are pressing 'Enter' twice to create the inter paragraph space. Press it once! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Well, unfortunately I am not able to get this space reduced no matter what I try. I put the 6 pts like you suggested and it makes the space wider yet. "Jay Freedman" wrote: Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#9
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Reduce space between paragraphs
HA HA HA!!!
But is there a template with adult-oriented suggestions that will encourage him to take the afternoon off? ;-) -- JoAnn Paules MVP Microsoft [Publisher] "Jay Freedman" wrote in message ... I've taken my meds and I feel much better now. Thank you for your understanding. g Have you tried http://office.microsoft.com/en-us/te...872641033.aspx yet? Jay On Mon, 19 Jun 2006 21:50:48 -0400, "JoAnn Paules [MVP]" wrote: Jay - is there a template for a love note for my husband's lunchbox? I think Jay is having a rough day. ;-) -- JoAnn Paules MVP Microsoft [Publisher] "Jay Freedman" wrote in message . .. Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#10
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Reduce space between paragraphs
Thanks for your help Graham, I was able to change the whole document to the
spacing I wanted with a couple of clicks using that method. That was exactly what I was looking for. Gskywalkers "Graham Mayor" wrote: You may not have pressed 'enter' twice, but whoever wrote the document appears to have. Use the replace function to replace ^13{2,} with ^p with the 'use wildcards' option checked This will remove all multiple presses of the enter key (empty paragraphs) you can then edit the paragraph style(s) to include however much inter paragraph spacing you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Hi Graham, thanks for your response. I'm not sure that my problem is hitting enter twice. These documents that I am referring to are a book that has 22 chapters, all of which have been typed using "enter" to create the spacing so what I was attempting to do was somehow modify the Style so that I could change an entire chapter all at once. I think because I add 6pts, it just increases from a single space to a single space plus 6pts. I can get a new document to work correctly by setting a new style and then typing everything all over but that would be a ton of work. Any ideas on how to modify the existing chapters? "Graham Mayor" wrote: That's because you are pressing 'Enter' twice to create the inter paragraph space. Press it once! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Well, unfortunately I am not able to get this space reduced no matter what I try. I put the 6 pts like you suggested and it makes the space wider yet. "Jay Freedman" wrote: Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
#11
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Reduce space between paragraphs
You are welcome
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Thanks for your help Graham, I was able to change the whole document to the spacing I wanted with a couple of clicks using that method. That was exactly what I was looking for. Gskywalkers "Graham Mayor" wrote: You may not have pressed 'enter' twice, but whoever wrote the document appears to have. Use the replace function to replace ^13{2,} with ^p with the 'use wildcards' option checked This will remove all multiple presses of the enter key (empty paragraphs) you can then edit the paragraph style(s) to include however much inter paragraph spacing you want. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Hi Graham, thanks for your response. I'm not sure that my problem is hitting enter twice. These documents that I am referring to are a book that has 22 chapters, all of which have been typed using "enter" to create the spacing so what I was attempting to do was somehow modify the Style so that I could change an entire chapter all at once. I think because I add 6pts, it just increases from a single space to a single space plus 6pts. I can get a new document to work correctly by setting a new style and then typing everything all over but that would be a ton of work. Any ideas on how to modify the existing chapters? "Graham Mayor" wrote: That's because you are pressing 'Enter' twice to create the inter paragraph space. Press it once! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org gskywalkers wrote: Well, unfortunately I am not able to get this space reduced no matter what I try. I put the 6 pts like you suggested and it makes the space wider yet. "Jay Freedman" wrote: Aaaagggghhhh!!! Another one! Let me point you to the book "The PC is Not a Typewriter" by Robin Williams http://www.amazon.com/gp/product/093...lance&n=283155 - Do not use Enter to create space between paragraphs. There are multiple reasons for this, of which the excessive space is only the most obvious. - Do use the "Space Before" or "Space After" settings in the Format Paragraph dialog to create the space between paragraphs *without* the extra Enters. For the half-line space you want, 6 points of Space After is the usual choice. - Do learn to use styles, and make the paragraph Space settings part of the style definition. You can have different settings for different kinds of paragraphs. For example, although you want 6 pt Space After for Body Text, you may want 12 pt Space Before and 9 pt Space After for a Heading 1 style. See http://www.shaunakelly.com/word/styl...sOnStyles.html and the other style-related articles on Shauna's web site. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers wrote: I am using Microsoft Word 2003 to write a book and using the bookfold feature along with "page setup" however, there is too much space between the paragraphs as well as too much space between the conversations. As an example: "How did you find the Microsoft Discussion Group?" too much space here "I found it by doing a search." There is too much space between the above two quotes and I can't seem to find a way to reduce it. I am using "enter" to create the space. I would like this space to be about half of what "enter" produces. |
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