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#1
Posted to microsoft.public.word.formatting.longdocs
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Problem with applying styles document wide
Here is my situation. I have an existing document which has existing
Normal Template styles implimented throughout. I took some pieces of example text from this document and put them into a new document. These example texts include an example header, sub header, and text (I am keeping this simple for now). I save this new document with the example text as a template. Then, I define new styles for each example text based on the style the text was already using. Once the new styles were created, I made sure they were applied to the example text. I saved the template. Now, I open the original document I pulled the example text from, go to Tools Templates and Addins and 'attach' this new template to the document. I expected the styles in this new template to overwrite the old existing styles in the document, but that does not happen. The only thing that happens is that the new styles are available to use in the document (which is great but not the result I was looking for). Is there anyway to attach this template to the document so that the new styles overwrite all of the old styles they are based on in the document? I have searched and read everything I can find on this, and it sounds like it should work the way I am doing it, which means I am probably missing one small detail that is crucial for this all to work. Please help me! |
#2
Posted to microsoft.public.word.formatting.longdocs
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Problem with applying styles document wide
When you attach a new template, style definitions apply only to styles with
the same names. You can use Find and Replace to replace a given style with another style, however. Is there some reason you don't want to just modify Word's built-in styles in your template? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ps.com... Here is my situation. I have an existing document which has existing Normal Template styles implimented throughout. I took some pieces of example text from this document and put them into a new document. These example texts include an example header, sub header, and text (I am keeping this simple for now). I save this new document with the example text as a template. Then, I define new styles for each example text based on the style the text was already using. Once the new styles were created, I made sure they were applied to the example text. I saved the template. Now, I open the original document I pulled the example text from, go to Tools Templates and Addins and 'attach' this new template to the document. I expected the styles in this new template to overwrite the old existing styles in the document, but that does not happen. The only thing that happens is that the new styles are available to use in the document (which is great but not the result I was looking for). Is there anyway to attach this template to the document so that the new styles overwrite all of the old styles they are based on in the document? I have searched and read everything I can find on this, and it sounds like it should work the way I am doing it, which means I am probably missing one small detail that is crucial for this all to work. Please help me! |
#3
Posted to microsoft.public.word.formatting.longdocs
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Problem with applying styles document wide
The reason I dont want to modify Word's built in styles is because we
want this template to apply to any of our report documents, and many of them have different styles for the same header (we have a pretty standard report format, but the actual formatting varies, mostly due to manual formatting being applied to each individual report by whoever is working on it). For instance, in Report A the main header uses the "Heading 2, Primary" style while the same header in Report B, while visually looking the same, uses the "Heading 2" style. With my original thinking, I thought that the new style would replace the old style because the new style was based on the old style. I realize that this would obviously pose a big problem when trying to apply this template to any document other than the "tester" document that I took the example text from. But if I cant even get the tester document to work, I am not yet worried about other documents. So I guess my new question should be: Is there any way (other than going to Outline view, selecting a certain style, clicking on "select all", and then changing the style; repeating for each style I want to change) to create a template with a small set of custom defined styles that could be attached to any document that has X style being used for the header or text and have that template overwrite the old styles? Note: When I first started looking into this, it didn't seem like this would be possible, as you would have to somehow define what old styles the new style will replace, and there doesnt seem to be any option to do that. I have been told that this can work, is there any way this could be possible? I will keep your idea of changing Word's built in styles in mind because that seems to be my only option at this point, although it is not ideal. |
#4
Posted to microsoft.public.word.formatting.longdocs
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Problem with applying styles document wide
I don't think you understand what styles are intended to do. You should use
styles based on function. When you attach a different template, you can get different formatting, but the function is the same. A Heading 2 should always be a second-level subhead regardless of how it looks. At any rate, Word is not designed to work the way you are trying to use it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message oups.com... The reason I dont want to modify Word's built in styles is because we want this template to apply to any of our report documents, and many of them have different styles for the same header (we have a pretty standard report format, but the actual formatting varies, mostly due to manual formatting being applied to each individual report by whoever is working on it). For instance, in Report A the main header uses the "Heading 2, Primary" style while the same header in Report B, while visually looking the same, uses the "Heading 2" style. With my original thinking, I thought that the new style would replace the old style because the new style was based on the old style. I realize that this would obviously pose a big problem when trying to apply this template to any document other than the "tester" document that I took the example text from. But if I cant even get the tester document to work, I am not yet worried about other documents. So I guess my new question should be: Is there any way (other than going to Outline view, selecting a certain style, clicking on "select all", and then changing the style; repeating for each style I want to change) to create a template with a small set of custom defined styles that could be attached to any document that has X style being used for the header or text and have that template overwrite the old styles? Note: When I first started looking into this, it didn't seem like this would be possible, as you would have to somehow define what old styles the new style will replace, and there doesnt seem to be any option to do that. I have been told that this can work, is there any way this could be possible? I will keep your idea of changing Word's built in styles in mind because that seems to be my only option at this point, although it is not ideal. |
#5
Posted to microsoft.public.word.formatting.longdocs
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Problem with applying styles document wide
Thank you for the info. This just confirms what I had originally
thought. |
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