[[email protected]]

I have a user who edits forms for a sales office. Sometimes when names
are longer or there is additional notes, the paragraphs get pushed down
the pages and it throws off their format. Is there a feature in word
somewhere that would keep all of the information on their original
pages? Sometimes before a sale can be made, the sales person have to
spend a good amount of time realigning the page. I believe Excel has
an option to condense to size. Is this possible in Word? Or is there
another option that would work.

Thanks

[Robert M. Franz (RMF)]

Hi Riddlebox

wrote:
I have a user who edits forms for a sales office. Sometimes when names
are longer or there is additional notes, the paragraphs get pushed down
the pages and it throws off their format. Is there a feature in word
somewhere that would keep all of the information on their original
pages? Sometimes before a sale can be made, the sales person have to
spend a good amount of time realigning the page. I believe Excel has
an option to condense to size. Is this possible in Word? Or is there
another option that would work.

There are two considerations he

1. If the "forms" in question are meant to be something more like a
paper form, i.e. a certain field has to appear exactly at a given
position on page 3 "x" cm/inch from the top, and "y" cm/inch from the
left, then the form must be built so that either the user cannot input
more content that fits into a form field, or that no matter how much he
puts into it, the rest will be truncated. This is usually done through
positioning the form field into a table cell with fixed dimensions.

2. If the forms are more like an article with clearly defined styles but
no need to position rigidly, then by all means, the styles should be
created so that no matter where page breaks occur, the result shall
acceptable enough.

In either case, the present forms have not been built with enough care.

The following article covers what you need to know to get better forms,
mostly of the first kind:

I'm designing a form that needs to have “fill-in-the-blanks” lines. What
is the best way to create them? (by Suzanne S. Barnhill and Dave Rado)
http://www.mvps.org/word/FAQs/TblsFl...nesInForms.htm

Greetinx
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

[[email protected]]

Thanks so much.

Robert M. Franz (RMF) wrote:
Hi Riddlebox

wrote:
I have a user who edits forms for a sales office. Sometimes when names
are longer or there is additional notes, the paragraphs get pushed down
the pages and it throws off their format. Is there a feature in word
somewhere that would keep all of the information on their original
pages? Sometimes before a sale can be made, the sales person have to
spend a good amount of time realigning the page. I believe Excel has
an option to condense to size. Is this possible in Word? Or is there
another option that would work.

There are two considerations he

1. If the "forms" in question are meant to be something more like a
paper form, i.e. a certain field has to appear exactly at a given
position on page 3 "x" cm/inch from the top, and "y" cm/inch from the
left, then the form must be built so that either the user cannot input
more content that fits into a form field, or that no matter how much he
puts into it, the rest will be truncated. This is usually done through
positioning the form field into a table cell with fixed dimensions.

2. If the forms are more like an article with clearly defined styles but
no need to position rigidly, then by all means, the styles should be
created so that no matter where page breaks occur, the result shall
acceptable enough.

In either case, the present forms have not been built with enough care.

The following article covers what you need to know to get better forms,
mostly of the first kind:

I'm designing a form that needs to have "fill-in-the-blanks" lines. What
is the best way to create them? (by Suzanne S. Barnhill and Dave Rado)
http://www.mvps.org/word/FAQs/TblsFl...nesInForms.htm

Greetinx
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word