[guyeda]

I'm printing a thesis that requires some pretty precise print formatting
(reviewers literally measure margins with a ruler!) I need to print the
document on two printers: one for the black/white text pages and one for the
color pages. The problem is that the two printers have slightly different
print characteristics. The color printer prints slightly lower and to the
left and the black/white one prints far enough to the right to have
flush-right text fall within the right margin when printed out. Back in the
day, this was common and there were settings you could define that could
correct for these discrpeancies, but I can't seem to find them in Word 2003.

[macropod]

Hi guyeda,

This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through
Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it,
though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"guyeda" wrote in message ...
I'm printing a thesis that requires some pretty precise print formatting
(reviewers literally measure margins with a ruler!) I need to print the
document on two printers: one for the black/white text pages and one for the
color pages. The problem is that the two printers have slightly different
print characteristics. The color printer prints slightly lower and to the
left and the black/white one prints far enough to the right to have
flush-right text fall within the right margin when printed out. Back in the
day, this was common and there were settings you could define that could
correct for these discrpeancies, but I can't seem to find them in Word 2003.

[guyeda]

Thanks for the reply macropod,

I think the printers are essentially working fine, they just have minute
differences in terms of the precise print locations. The left/right
difference is less than 1/32" and the top/bottom difference is about 1/32".
Unfortunately for me, that difference is enough for the reviewers to notice
while measuring. I'll probably end up saving the file as a duplicate prior
to the final printing and goose the Word margin settings to match the
physical print margins, but this solution makes me somewhat nervous.

"macropod" wrote:

Hi guyeda,

This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through
Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it,
though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"guyeda" wrote in message ...
I'm printing a thesis that requires some pretty precise print formatting
(reviewers literally measure margins with a ruler!) I need to print the
document on two printers: one for the black/white text pages and one for the
color pages. The problem is that the two printers have slightly different
print characteristics. The color printer prints slightly lower and to the
left and the black/white one prints far enough to the right to have
flush-right text fall within the right margin when printed out. Back in the
day, this was common and there were settings you could define that could
correct for these discrpeancies, but I can't seem to find them in Word 2003.

[macropod]

Hi guyeda,

Maybe the reviewers need to get a life!!! Who but they care about a difference of 1/32" in a margin due to the limitations of
printer hardware. Maybe you could send the files to them as PDFs so they can see that the margins are correct...

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"guyeda" wrote in message ...
Thanks for the reply macropod,

I think the printers are essentially working fine, they just have minute
differences in terms of the precise print locations. The left/right
difference is less than 1/32" and the top/bottom difference is about 1/32".
Unfortunately for me, that difference is enough for the reviewers to notice
while measuring. I'll probably end up saving the file as a duplicate prior
to the final printing and goose the Word margin settings to match the
physical print margins, but this solution makes me somewhat nervous.

"macropod" wrote:

Hi guyeda,

This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through
Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt
it,
though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"guyeda" wrote in message ...
I'm printing a thesis that requires some pretty precise print formatting
(reviewers literally measure margins with a ruler!) I need to print the
document on two printers: one for the black/white text pages and one for the
color pages. The problem is that the two printers have slightly different
print characteristics. The color printer prints slightly lower and to the
left and the black/white one prints far enough to the right to have
flush-right text fall within the right margin when printed out. Back in the
day, this was common and there were settings you could define that could
correct for these discrpeancies, but I can't seem to find them in Word 2003.

[Graham Mayor]

Of course they are working fine, but they have different drivers (and
drivers that are probably different to those that the reviewers are using).
*Any* document printed from Word will be a slave to the active printer
driver's capabilities. See
http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing
on the same printer, or use PDF format if you have to supply a file version.

As Word is the industry standard word processing application, if the
reviewers are not aware of this aspect of the document creation process,
they have no business doing the reviewing!

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





guyeda wrote:
Thanks for the reply macropod,

I think the printers are essentially working fine, they just have
minute differences in terms of the precise print locations. The
left/right difference is less than 1/32" and the top/bottom
difference is about 1/32". Unfortunately for me, that difference is
enough for the reviewers to notice while measuring. I'll probably
end up saving the file as a duplicate prior to the final printing and
goose the Word margin settings to match the physical print margins,
but this solution makes me somewhat nervous.

"macropod" wrote:

Hi guyeda,

This isn't something controlled by Word, but by your printer's
configuration. If you check the Printer properties (either through
Word's print menu or via the Windows Control Panel), you may find a
setting that allows you to define the print offsets. I doubt it,
though. Probably either or both of the printers need some
maintenance - or at least the paper trays adjusted properly.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"guyeda" wrote in message
...
I'm printing a thesis that requires some pretty precise print
formatting (reviewers literally measure margins with a ruler!) I
need to print the document on two printers: one for the
black/white text pages and one for the color pages. The problem is
that the two printers have slightly different print
characteristics. The color printer prints slightly lower and to
the left and the black/white one prints far enough to the right to
have flush-right text fall within the right margin when printed
out. Back in the day, this was common and there were settings you
could define that could correct for these discrpeancies, but I
can't seem to find them in Word 2003.

[Jay Freedman]

If I were the dean of a college and I found that thesis reviewers were wasting
their time measuring the margins of submissions, I'd fire them on the spot.

Of course, that might explain why I'm not an academic and -- with no more than a
master's degree -- I'm employed in a position where I do something useful. :-)

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor"
wrote:

Of course they are working fine, but they have different drivers (and
drivers that are probably different to those that the reviewers are using).
*Any* document printed from Word will be a slave to the active printer
driver's capabilities. See
http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing
on the same printer, or use PDF format if you have to supply a file version.

As Word is the industry standard word processing application, if the
reviewers are not aware of this aspect of the document creation process,
they have no business doing the reviewing!

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





guyeda wrote:
Thanks for the reply macropod,

I think the printers are essentially working fine, they just have
minute differences in terms of the precise print locations. The
left/right difference is less than 1/32" and the top/bottom
difference is about 1/32". Unfortunately for me, that difference is
enough for the reviewers to notice while measuring. I'll probably
end up saving the file as a duplicate prior to the final printing and
goose the Word margin settings to match the physical print margins,
but this solution makes me somewhat nervous.

"macropod" wrote:

Hi guyeda,

This isn't something controlled by Word, but by your printer's
configuration. If you check the Printer properties (either through
Word's print menu or via the Windows Control Panel), you may find a
setting that allows you to define the print offsets. I doubt it,
though. Probably either or both of the printers need some
maintenance - or at least the paper trays adjusted properly.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"guyeda" wrote in message
...
I'm printing a thesis that requires some pretty precise print
formatting (reviewers literally measure margins with a ruler!) I
need to print the document on two printers: one for the
black/white text pages and one for the color pages. The problem is
that the two printers have slightly different print
characteristics. The color printer prints slightly lower and to
the left and the black/white one prints far enough to the right to
have flush-right text fall within the right margin when printed
out. Back in the day, this was common and there were settings you
could define that could correct for these discrpeancies, but I
can't seem to find them in Word 2003.

[guyeda]

Thanks for the replies guys. As for firing the format reviewers,
unfortunately that's their primary function. The acceptance process requires
approval from your supervisory committee, which makes their decisions on the
basis of content, and the format reviewer, who makes his decision based
solely on format. So the format reviewer is literally responsible for
checking things like font sizes, margins, etc. It's ironic that the
rationale for this is to provide experience in creating "publication quality"
material, but the submission process for actual publication in my field is
entirely via electronic document, not physical paper ones. I'll probably
give the PDF format a try, but since everything presumably goes through the
print driver my guess it'll still have this minor difference. The problem
appears to be more with the black/white printer than the color one and I've
got several other printing options for that so I don't think a solution will
be too hard. Still, I'm surprised there isn't a way to do this. Back in the
day of dot-matrix printers this sort of adjustment was usually mandatory.

Appreciate the help,

Greg

"Jay Freedman" wrote:

If I were the dean of a college and I found that thesis reviewers were wasting
their time measuring the margins of submissions, I'd fire them on the spot.

Of course, that might explain why I'm not an academic and -- with no more than a
master's degree -- I'm employed in a position where I do something useful. :-)

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor"
wrote:

Of course they are working fine, but they have different drivers (and
drivers that are probably different to those that the reviewers are using).
*Any* document printed from Word will be a slave to the active printer
driver's capabilities. See
http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing
on the same printer, or use PDF format if you have to supply a file version.

As Word is the industry standard word processing application, if the
reviewers are not aware of this aspect of the document creation process,
they have no business doing the reviewing!

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





guyeda wrote:
Thanks for the reply macropod,

I think the printers are essentially working fine, they just have
minute differences in terms of the precise print locations. The
left/right difference is less than 1/32" and the top/bottom
difference is about 1/32". Unfortunately for me, that difference is
enough for the reviewers to notice while measuring. I'll probably
end up saving the file as a duplicate prior to the final printing and
goose the Word margin settings to match the physical print margins,
but this solution makes me somewhat nervous.

"macropod" wrote:

Hi guyeda,

This isn't something controlled by Word, but by your printer's
configuration. If you check the Printer properties (either through
Word's print menu or via the Windows Control Panel), you may find a
setting that allows you to define the print offsets. I doubt it,
though. Probably either or both of the printers need some
maintenance - or at least the paper trays adjusted properly.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

"guyeda" wrote in message
...
I'm printing a thesis that requires some pretty precise print
formatting (reviewers literally measure margins with a ruler!) I
need to print the document on two printers: one for the
black/white text pages and one for the color pages. The problem is
that the two printers have slightly different print
characteristics. The color printer prints slightly lower and to
the left and the black/white one prints far enough to the right to
have flush-right text fall within the right margin when printed
out. Back in the day, this was common and there were settings you
could define that could correct for these discrpeancies, but I
can't seem to find them in Word 2003.